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Chabot Parents Club

OCTOBER GENERAL MEETING

October 1, 2024

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Meeting Agenda -

October 1st @ 6:30pm

  • Welcome

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  • Regular Business
    • Superintendent Parvin Ahmadi and Trustee Gary Howard
    • Principal’s Report
    • Approval of Sept 2024 Minutes

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  • Treasurer’s Report
    • Updates

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  • September Event Updates
    • Book Fair
    • Bingo Night

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  • Upcoming Events
    • MOD Pizza Fundraiser
    • Shriek-a-rama
    • Light Parade

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Regular Business

  • Superintendent Parvin Ahmadi and Trustee Gary Howard
  • Principal’s Report: Dr. Hosseini
    • Digital Citizenship
  • Approval of September 2024 Meeting Minutes
    • 1st Motion: “I move to approve the September Meeting Minutes.”
    • 2nd Motion: “I second the motion.”

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2024-2025 Budget Update

  • Fall Apparel Sales (we spent $325 to get Raglan shirts for staff; purchased $695 worth of apparel to sell at future events; and Savs (the company we work with and a former Chabot family) donated $5 per item sold back to the Parents Club, for a total of $1,375 donated to PC - big thanks to Theresa for organizing, coordinating, and distributing!

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  • Staff Reimbursements ($492.44 so far)

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  • Staff Wish List/Proposals ($560.86 so far - organization for Mrs. Napoli)

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  • Field Trip Funding ($2,600 so far - Kindergarten pumpkin patch, deposits for Mrs. Kiland and Gallagher, and Walk Through the American Revolution for Mrs. LaBang’s class)

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  • Actual Budget Update (not done - due to some personal changes, I haven’t gotten to much of the data entry since last meeting, but it will be updated by the next one, and if anyone has questions in the meantime, just let me know)

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Budget Related Questions?

Julia Valencia

treasurer@chabotparentsclub.org

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  • Submit any reimbursement requests, with receipts, to Julia, using this form
  • Checks can be issued at Parents Club meetings unless otherwise requested

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Field Trip Funding Process

INFO FOR TEACHERS (AND FYI FOR PARENTS)

Field trip request form submitted to Dr. H & Shannon at least 60 days prior* to requested Field Trip.

APPROVED by Dr. H

If funding is needed from Parents Club to pay venue/business directly

If a teacher had to make a personal payment for a deposit to secure a field trip and needs reimbursement

Shannon sends info on field trip (teacher, class, location, cost, etc.) to Treasurer of PC

PC issues check to Chabot Elementary & Shannon submits request to the District with proof of funds

PC is out at this point, and payment for the field trip is handled by the district with funds provided by PC

Teacher submits a reimbursement request directly to Shannon (not to exceed $300)

PC issues check to Chabot Elementary so that Shannon can process the reimbursement to the Teacher through the district, and PC is out of the process

The district has certain policies in place for field trips and other things “sponsored” by Parents Clubs/PTAs. We are meeting with Dr. H and Shannon at least once per month to make sure we are doing what we need to do to work with the district and follow proper procedures. There are timing issues with field trips in particular, which is why the request needs to get to Shannon ASAP (whether the field trip is funded by PC or not!)

*or as soon as possible!!

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Scholastic Book Fair

Thank you, Volunteers!!!!

Here are some stats that encompass the impact we had on our school:

  • 477 students redeemed $10 towards book(s)
  • 22 Teachers and 1 Librarian added $75 worth of books to their rooms
  • 20 Classrooms visited the Book Fair
  • 40 Volunteers donated their time

Students, teachers, and families purchased 1,833 books and 796 were sponsored by Parents Club

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Bingo Night

BINGO NIGHT SUCCESS

Thank you for coming out! We had a blast! Great job to our event leaders Erin & Tim Fritts, Anna with volunteers (HS & adults) and Chelsea with food trucks.

Check out our LinkTree and sign up to get involved with these awesome events!

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October updates:

Garden Clean up ~ This Sunday, our garden crew from Parents Club, led by Phillip Ghaderi, partnered with 3 Crosses Church Serve Day to clean up our garden at the back of campus. This space is now ready for students, teachers, and staff to enjoy!! PLUS new umbrellas from Parents Club!

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October updates:

Costume Exchange ~ Going on NOW! Be sure to look through our lost & found rack located at Gate 3 when you're on campus for drop-off & pickup. Grab anything you need, and leave what you don't. We will donate anything remaining after 10/31

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Fundraisers: Oct

MOD Pizza

Thursday, Oct 17, 2024 from 10:30 am - 11:00 pm - ALL DAY!

3384 Village Dr Castro Valley

Digital Code: MODGIVES20

Order online at modpizza.com or with the MOD app and use the code

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Connection to Chabot fun fact:

Mr. LaBang is the Manager at the CV location AND our 5th graders go on a walking field trip to this location!

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Upcoming Events: October

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Coffee Meetup ~

Friday, October 18th is our next coffee meetup at the Gazebo right after the Friday Flag assembly. Come enjoy a beverage and pastries on us!

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Upcoming Events: October

10/25 ~ Shriek-a-rama! 5-9pm ~ Chabot’s annual Halloween carnival. The entire family can come dressed in costume for an evening of games, prizes, music, and candy!

Pre-order game wristbands & cookie kits NOW on the Paw Shop plus sign up for the Pumpkin carving/decorating contest

We need Leads AND people to shadow our current planners! Check out our LinkTree and sign up to get involved!

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Shriek-a-Rama

Candy donations - Your Halloween candy donations will be a part of the prize selections for our games. We’re collecting candy & trinkets NOW until 10/25. Look for black bins at Gates and front of Office

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Work days - Please contact Chelsea if you’re able to help make crafts/props for the event: president@chabotparentsclub.org

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Adult Volunteers needed during the event

1 hour shifts: Sign Up Genius!

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Shriek-a-Rama

Donations Needed

  • Cardboard (all sizes)
  • Ropes
  • Picture Frames
  • Old books
  • Moving paper rolls
  • Newspaper
  • Long branches
  • Tarp
  • Large black garbage bags
  • Tissue paper (all colors)
  • Umbrellas
  • Clear gems and jewels
  • Wire hangers

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  • Large link chains
  • Construction paper
  • Poster board
  • Cardstock
  • Old bed sheets
  • Lamp shades
  • String lights
  • Tea cups and saucers
  • Playing cards
  • Empty paint cans
  • Large paint brushes
  • Glue guns and glue sticks
  • Artificial grass

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Volunteer Opportunities

Check out the Sign Up Genius for ALL of our volunteer opportunities throughout the year!

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Questions?? email us:

board@chabotparentsclub.org

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We need….

  • Join a planning committee

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Upcoming Events: November

    • 11/5 ~ Parents Club Meeting @ 6:30pm, Room 30
      • Child Care Sign Up
    • 11/9 ~ Light Parade @ 4:45pm Join in and walk behind our Chabot Elementary trailer in the Light Parade!

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Cub Scouts

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Join Girl Scouts!

Interested in starting a troop or joining the membership waitlist? Contact: Lauren Pace laurenlovesgirlscouts@gmail.com

Opportunities to:

  • Start a troop
  • Make new friends
  • Learn new skills
  • Build confidence
  • Go on an adventure
  • Help the community

Building girls of courage, confidence, and character.

Upcoming Fall Activities:

  • Back to Troop Event
  • Girl Scouts Love State Parks
  • Camporee
  • Fall Sales Program
  • Castro Valley Light Parade
  • One Warm Coat Drive
  • Holiday Craft Fair

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Girl Scout Activities

Development & Training:

  • Camping & Camp Skills
  • First Aid Training
  • Finance and Budgeting
  • Entrepreneurship

Events:

  • Hiking
  • Ice Skating
  • Bouldering
  • Movie Nights
  • Aran’s Art Studio
  • Great America Girl Scout Day
  • Hayward Shoreline & Sulfur Creek Naturalist Program
  • Castro Valley Light Parade
  • Rowell Ranch Rodeo Parade
  • Local Spring & Summer Day Camps

Girl Scout Exclusive Events

  • BroadwaySF, The Tech, Hiller Aviation Museum, Children’s Creativity Museum

Girls Scout Exclusive Overnight Events:

  • Cal Academy of Sciences Overnight
  • Chabot Space and Science Center Overnight
  • Santa Cruz Beach Boardwalk Overnight

Philanthropy:

  • Forestr, Paws That Matter, Ronald McDonald House Charity, Hayward Humane Society

And so much S’More!

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CVUSD Board Meetings

  • October 9th, 6-10pm
    • Zoom Link
  • October 23th, 6-10pm
    • Zoom Link

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Visit CVUSD Website for more information

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Chabot Parents Club

CONNECT with US!

LinkTree:

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Tiny URL: