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PAPA Meeting

Monday, December 16, 2025, 7:00pm

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Tonight’s Meeting Agenda

Welcome (Art & All) (2min)
Minutes vote for November 2024 Minutes (Art) (2min)
Open Board & Lead Positions (All) (5min)
Treasurer Report (Lisa, Martin) (5min)
Budget Amendment (Rachel) (5min)
SWAG (Betty) (5min)
Operations/Comms Updates (Josh) (5min)
Fundraising Update Crab FeedLeads and Sponsorship (Jazmin) (10min)
Theater Program Updates (Mr. Yani) (5min)
Music Program Updates & Highlights (Mr. C.) (5-10min)
Marching Band/ CG Fall 2024 Season Wrap (Tonya/Rachel/Tabriz, Mr. C.) (5min)
WG Updates for Winter 2024-25 (Rachel) (5min)
Choir Updates - (Aparna)(5min)
HSC Updates, Socials & new business/motions (Bryan, Art, All/Any) (10min)

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Nov 11, 2024 Minutes: vote to ratify/accept

Minutes were shared for offline review prior to the call to order for tonight’s meeting.

The shared link is:

November 11, 2024 Meeting Minutes

These printed records shall be corrected & accepted as if they had been read.
Capture decision from executive board to publish as accepted.

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2024-2025 Open Board & Lead Positions

We have the following seats open:

Crab Feed - Need Volunteers for silent auction
PAPA Alumni Group - Alumni Coordinator
Treasurer in Training
Social Media Coordinator A

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2024-2025 Board & Program/Event/Team Lead

Executive Board & At Large
President	Arthur Singer
President Ex Officio	N/A
Vice President	Nina Boettcher
Operations Chair	Joshua Eckel
Fundraising Chair	OPEN
Communications Chair	Joshua Eckel
Treasurer	Lisa Schwantz🌟
Asst Treasurer	Martin Geil
Asst Treasurer 2	OPEN
Secretary	Sheryl Scheinberg Haydee Aynehsazan
At Large (up to 4)	Martin Geil, Blanka Singer, Tonya Suker
Instrumental Music Liaison	Rita Jaworski
Choir Liaison	Aparna Shankar
Theater Liaison	Vanina
Marching Band Co-Leads	Tabriz Holtz, Tonya Suker, Rachel Quiles, Camille Morales
Winter Percussion	Tabriz Holtz, Camille Morales, Linda Chiu
Winter Guard	Rachel Quiles

Program/Event Leads
HSC Liaison	Bryan Rowan
Crab Feed	Jazmin Jonson, Chanmi Chun
Crab Feed Auction	Jazmin, Open
Rummage Sale (9/14)	Arthur Singer Nathalie Goricanec,
Mattress Sale (date?)	Clarissa Peer, Monica Donahue
See’s Candy	OPEN
Stampede Event	Jazmin Jonson
Graduation Fundraiser	OPEN
eScrip (required?)
Auditor	OPEN
PAPA Talent Recruiter	Camille Morales
PAPA Scholarship	Rob Jaworski

Team Leads and Members
MB Food Crew
MB Food Crew Support
MB Uniforms Co-Leads	Camille Morales Haydee Aynehsazan
First Aid Supplies Coordinator	Chanmi Chun
Communications – Social Media	Rita Jaworski and Joshua Eckel
Communications – School Newsletter (required?)	Joshua Eckel
Communications – Web Manager	Joshua Eckel
Communications – Calendar (required?)	Rita Jaworski
Ivolunteer (required?)	Rita Jaworski
Merchandise Coordinator Co-Leads	OPEN
Fundraising - Alumni Outreach Coordinator	OPEN

* The PAPA Board will need to vote for these incumbents at the May 2024 meeting in order for them to be eligible to serve for another year in these roles.

🌟The PAPA member is a senior or alumni parent

Bylaws: https://leighpapa.org/wp-content/uploads/2023/04/PAPA-Inc-By-Laws-_2023Apr17.pdf

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Financial Overview: as of Dec 11, 2024

Treasurer report December update:

Budget

https://drive.google.com/open?id=1o6JASdXy_INbHhdrLbPKQAP_ZMlyMlPxNXEsclhYqmo

Treasurer Report

https://drive.google.com/open?id=1nGkcjm4n4pnJljGsdXu6P1-orPxV9D5KOYGbzyGG--4

Program Leads - Requests for Budget Amendments/ Actuals Updates

Motion: The Board approves and adopts the amended budget for Winter Guard 2024-25 as presented here.

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SWAG Discussion

ORIGINAL ORDER 9/25/23

36 sweatshirts purchased (6SM, 12MED, 12LG, 12XL)
Sweatshirts: $729.00
Set-up fee: $25.00
Tax: $70.69
Total: $824.69
Sold 30
Giveaway 3 (2 to Danny, 1 door prize)
Remaining:3 - 2L, 1XL
Profit: $225.32
Future Potential Profit: $105

CURRENT ORDER 8/12/2024

36 sweatshirts purchased (7SM, 14MED, 10LG, 5XL)
Sweatshirts: $741.60
Set-up fee: $25.00
Tax: $73.87
Total: $838.47
Sold 5 (3L, 2XL) for $175
Need to sell 24 to clear initial cost
Remaining 31 are in Betty’s garage

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SWAG (Betty)

SWAG Inventory as of April 2024

We currently have a lot of SWAG in the PAPA garage and 31 sweatshirts in Betty’s garage. If a purchase is made from PAPA store, there is no way of knowing who bought what
Consider:

Finding a new place to store sweatshirts
Advertise available SWAG
Designate 1 person to monitor sales weekly or setup a way to notify someone when item is purchased
Decide on delivery method. Currently is says delivered to Leigh High School

No one has volunteered for the SWAG Coordinator position How much longer can PAPA operate on a skeleton crew? All current volunteers are going above and beyond their jobs

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Operations/Communications Updates

(Josh)

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Fundraising Overview 2024-25

(Jazmin)

Mattress sale - update date TBD April 21st? (Clarissa Peer and Monica Donahue)

Crab feed/ Bbq Auction- update

PAPA CrabFeed 2025 Prelim Poster

Discussion of new funding sources to subsidize “lower income” or to lower overall family contribution ask

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Fundraising

Amazon Smile
First Aid Fundraiser (all year)
Rummage Sale (fall)
Mattress Sale (fall)
See’s Candy (spring)
Chef’s Nights (all year)
Grants/Capital Campaigns
Fall Event (tentative)
Crab Feed (January/February)
Silent Auction (w/ Crab Feed)
Greenery/Wreaths (Winter Guard)
Frontier Soups (Winter Percussion)
Cheesecakes (Theater Arts)
Graduation Concessions (June)

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Music and Theater Updates

Music Program Update (Mr. C)

Theater Program Updates (Mr. Yani)

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Program Lead/Liaison Updates

Marching Band & Color Guard Update

(Tonya, Tabriz, Rachel, Camille)

Winter Guard Update (Rachel)

Choir Program Updates (Karen)

Theater Program Updates

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HSC updates

(Bryan)

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Board and 9th Grade Social

Next Board Social - Theater Social?

9th Grade Social

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New Business Candidates

Floor Open to Discussion

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PAPA General Board Meeting Dates ‘24-’25

Theater Room and Zoom, Second Mondays, at 7 pm and Zoom

Monday, December 9, 2024 , 7:00-8:30 pm
Monday, January 13, 2025 , 7:00-8:30 pm
Monday, February 10, 2025 , 7:00-8:30 pm
Monday, March 10, 2025 , 7:00-8:30 pm
Monday, April 15, 2025 , 7:00-8:30 pm
Monday, May 12, 2025 , 7:00-8:30 pm
Monday, June 9, 2025 , 7:00-8:30 pm

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2024/2025 PAPA E-Board Calendar

[Generally 1st Sun. of month @ 5PM PT in-person or Zoom TBD]

►January 5, 5:00 pm - 6:30 pm

►February 2, 5:00 pm - 6:30 pm

►March 2, 5:00 pm - 6:30 pm

►April 6, 5:00 pm - 6:30 pm * spring break

►May 4, 5:00 pm - 6:30 pm Nominations for the 2023/24 Board

►June 1, 5:00 pm - 6:30 pm ** placeholder, if needed

Be sure that the PAPA Meeting dates are on your calendar!

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Virtual Mtg. 2024-25 Option

PAPA Monthly Board Meeting

Time: Second Monday of each month, 07:00 PM Pacific Time

Location: Leigh High School Theater Room + Zoom

Join Zoom Meeting

https://zoom.us/j/97295487765

Meeting ID: 972 9548 7765

All Board meeting documents are posted and updated on the Leigh PAPA website:

https://leighpapa.org/about-papa/papa-documents/

Leigh PAPA Secretary

papa_secretary@leighpapa.org

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Stay Connected

Keep up-to-date with what’s happening with Leigh Performing Arts

~ Band, Theatre, Choir, Marching Arts, Performances and Fundraising ~

Bookmark the Leigh PAPA Website

leighpapa.org

Fill out the New or Returning Student Information Form

leighpapa.org/student-info/

Parent/Guardian Registration (for New & Returning Parents)

https://docs.google.com/forms/d/e/1FAIpQLSdnskZqCXgb_AvbVSYI3VHJjFzDe1CW0wjD5GByKzdstWJvsg/viewform

Volunteer Interest Form

https://forms.gle/FsPvdm4hjKinpLPJ7

Join the Facebook group