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October 24, 2024

Open Community Meeting

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Agenda

  • Welcome and meeting kick-off (Christopher Spalding)
  • Community Council Updates (Simeon Warner, Christopher Spalding)
  • FOLIO Treasurer Update (Simeon Warner for Kat Berry)
  • Tech Council Updates (Craig McNally, Jenn Colt)
  • Product Council Updates (Caitlin Stewart, Alexis Manheim)
  • Open Q&A

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These Community Updates

  • On FOLIO wiki: https://folio-org.atlassian.net/wiki/x/PY5b
  • Will add links to today's slides and recording
  • Twice per year cadence
  • Feedback welcome

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WOLFcon

  • Great to see so many people at WOLFcon 2024 in London
  • Excellent FOLIO track!
  • Presentation slides linked from Sched https://wolfcon2024.sched.com/

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  • Expecting WOLFcon 2025 in Kansas City, in September 2025
  • Still to be confirmed and detail TBD

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Community Council Update

  • Activities (since April 2024 update)
  • Community Council Meetings
  • Treasurer Update

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Community Council Activities (1)

  • Elections for three councils in early summer
    • Over 1300 votes cast
    • New CC members:
      • Stephen Pampell (Texas A&M)
      • Johanna Redding (Amherst College/Five Colleges)
      • Joseph Grobelny (University of Colorado Boulder)
      • Rachael Kotarski (University of Chicago)
      • Shawn Nicholson (Michigan State University)
  • Starting 2025 election process earlier: Joe Grobelny will lead nomination committee with membership from other councils

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  • CC co-chairs: Christopher Spalding and Simeon Warner

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Community Council Activities (2)

  • Evaluation process for new modules approved
    • Process created by PC and TC

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  • Started meetings focused on FOLIO Membership
    • Membership dues are key to community sustainability
    • CC agreed that earlier notion of "FOLIO Advisory Group" not useful, deleted from Governance model
    • What are values and benefits of membership?
    • June 10 zoom meeting, in-person meeting at WOLFcon (and social gathering)

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Community Council Activities (3)

  • Developer Advocate
    • Role has been filled by Patrick Pace mid-April through mid-October, 2024
    • CC has agreed to continue support for the role through FY25
    • Currently working to review role based on feedback

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  • AWS Shared Infrastructure
    • Costs review group has FOLIO QA coordinator and CC + PC reps
    • Increasing costs for testing and Eureka+pre-Eureka environments
    • CC implemented $30k/month cap as interim measure, discussion of solution continues

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  • Planning review of FOLIO Governance Model

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Community Council Meetings

Open meetings every 2nd and 4th Monday at 10:00am US Eastern Time. Please join us!

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  • Responsible for FOLIO’s community health
    • memberships
    • elections
    • finances
    • community practices and policies

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# folio-community-council on slack

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Treasurer Update: FY25

  • 66% funded this fiscal year
    • Renewal reminders sent out in October
  • New members! Welcome
    • Linköping University
    • Chalmers University
  • Fully funded reserve account
  • Funds sufficient to cover regular expenses and temporary positions as currently projected

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Best thing we can do to help our finances: Recruit new members!

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Technical Council Update

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Technical Council Update

So Far In 2024:

  • Developer advocate & documentation update
    • Patrick has completed his term as the DA
    • Left us with a great jumping off point for improved developer documentation
    • Will be looking for documentation volunteers!
    • What will happen next with the DA role is still to be decided
  • Eureka-related RFCs
    • Application formalization RFC approved
    • Overarching RFC for other aspects of Eureka is just getting started
  • Officially supported technologies maintenance
    • Requires updates for each release
  • TCR approvals
    • 9 modules approved this year
  • RFC Process improvements
    • Updates to the process and more communication to encourage greater use of RFCs

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Technical Council Update

What’s Next For the TC?

  • Continuing topic of how to make architectural decisions and what processes work best
  • Engagement with Eureka changes
  • Building on the developer documentation work by Patrick
  • We invite developers and others to bring technical issues and topics to our attention, especially for discussion at our Wednesday single-topic meetings

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Product Council Update

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Product Council Activities: Completed and In Progress

Completed/In-Progress 2023-24 Goals

  • Meeting Hygiene and Efficiency (Completed)
    • Adjusted length of weekly PC meetings, better tracking action items and decisions, Asia Pacific friendly time zone meetings
  • Structuring SIG reports (Completed)
    • Changed to written SIG convener reports and quarterly topical meetings
    • Example: Provided a forum to discuss the change from hot fixes to critical service patches, fewer annual flower releases, the role of the Release Management Stakeholders group
  • Application and Platform Formalization Proposals WG (In Progress)
    • Tri-Council group was formed in late 2023 with members from the CC, TC, and PC

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Product Council Activities: Completed and In Progress

  • Officially adopted Evaluation Process for New FOLIO Functionality
    • Pilot completed in 2023, some adjustments made in summer 2024
    • Better coordination with Technical Council’s review process
    • Need to hear from POs and Dev Teams early (and often) in the process!
    • Reviewed and endorsed new FOLIO functionality/apps
      • mod-reading-room and ui-reading-room
      • mod-record-specifications and mod-marc-migrations
  • Better Sample Data subgroup (In Progress)
    • Began as discussion of data issues in FOLIO Snapshot
    • Actively working since June 25, 2024
    • Goal is to update and improve sample data in Snapshot environments (reference data and sample records)
    • Also aim to renew and refresh data for the Bugfest environment

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Product Council Activities: Roadmap

Prioritization and Roadmap Working Group wrapping up in 2024 after two years of work

  • Reflects work by many teams as part of Flower Releases
    • EBSCO, Index Data, Knowledge Integration, Institutional teams+vendors
  • 18-Month FOLIO Roadmap of work planned and in progress
  • Uses existing labels to display detailed roadmap on JIRA dashboards (Metadata Management Roadmap)

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Product Council Activities: Prioritization

New Prioritization Process

  • Based on Acquisitions/Resource Management SIG’s Implementers process
  • Lives in the SIGs, further rollout next month
  • Uses existing JIRA and Confluence functionality, including “vote” feature

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Product Council Activities: What’s Next

Drafting 2024-25 Goals Coming out of WOLFCon 2024

  • Potential work being considered for this year includes:
    • Update PC New Functionality Review Process
    • Solicit & analyze community priorities
    • Communicate Development priorities and activity to the community
    • Revitalize Community Development
    • Recommend cross-platform standardization
    • Engage with App Formalization
    • Develop leadership opportunities within the community
  • Ongoing work includes:
    • Roll out of new evaluation checklist
    • Improve sample data for testing
    • Implementation of a single PC calendar

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Product Council: Join Us!

Join the Slack Channel: #folio-product-council

Visit the Product Council wiki page

  • See our work, completed and in progress, including PC subgroups and our decision log
  • View monthly SIG Reports under the Special Interest Group area

Come to our meetings (Thursdays at 10 am Eastern)

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Questions?

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Suggestions for the next Community Update?

Add your suggestions: https://wiki.folio.org/pages/viewpage.action?pageId=79472438

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