Get Ready for
Gmail/Calendar
A Checklist to help prepare for the Gmail transition with instructions and videos to help.
2
Click on Topic to Connect to Slides
Change Your Password
3
Go to https://password.srvusd.net/
Click on Change Password
You will be asked to log in using your current password to for verification.
Select a new password
Install Checker Plus - GURU
4
Go to the Chrome Web Store
Type “checker plus” in the search box
Click “Add to Chrome”
Check the top right corner for a envelope icon.
Once installed you can customize the notifications and add a 2nd gmail account for email you track (ie a personal email account) - Go to this URL to configure: chrome-extension://oeopbcgkkoapgobdbedcemjljbihmemj/options.html?
Add G Suite Training Extension
5
Go to the Chrome Web Store
Type “Gsuite Training” in the search box
Click “Add to Chrome”
Go to Gmail and look for this on the right side of your window.
Create a Signature
6
Customize Your Inbox
7
You can choose a few options on how your Inbox will look:
Inbox Type will push Unread, Starred, etc. emails to the top of your Inbox
Categories: Gmail will categorize your emails based on if they are social media related, promotional/ commercial emails, etc. You can decide which categories to use, you can always turn the categories back off
Change Your View
8
Turning this “ON” will group together all emails that are connected. They will be no longer be grouped by data received.
Archive vs. Delete
9
Finding an archived email:
Once an email is archived, you can find it by searching in the search bar for any word that appears in the email.
There is no folder/label “archive” in which it is stored.
Choose which is right for you!
Archive = removed from inbox but NOT deleted
Delete = removed from inbox and will be permanently deleted in 30 days.
Archive
Delete
To move an email from “Archive” back to your inbox:
Locate the email using the search bar.
Hover over the email. You will see the cursor change to
Drag the email to your inbox (left pane)
Manage Your Labels (Folders)
10
Labels are folders. You can also create sublabels (folders inside folders)
On a computer, open Gmail. You can't edit labels from the Gmail app on your phone.
Manage Current Labels:
On the left side of the page, find the label you want to manage. Click the to get these options
Or go to Manage Labels
Create New Label:
Click Create new label
This tag thing is a label.
Set Up Your Unsend Timer -
11
Set Up Filters -
12
Contacts/Labels (groups)
13
You can now get to the contacts page by clicking the Apps icon in the upper right corner of the Gmail inbox.
Click on Duplicates to merge duplicates.
In contacts, the labels are contact groups.
To create a new group email list, click “Create Label”.
Restore Deleted Emails
14
Google Trash only holds emails for 30 days. Emails transferred from Outlook Trash WILL ONLY BE IN YOUR GOOGLE TRASH FOR 30 DAYS. If you would like to restore any of these emails:
Go to your Trash in Gmail. Click on the email you want to restore. This menu will show up.
Click what you want.
Search Features!
15
Enter any of the appropriate fields.
Click “Search”
Type here
Advanced Search
OR
Theme -
16
You can change the theme of your inbox to suit your style.
Go to Settings → General
Special Settings -
17
Gmail offers so many options. Go ahead and select the ones that suit you.
Go to Settings → General
Smart Compose
Write emails faster with this feature that adapts to your writing style.
Nudges
Old emails that you may need to reply to will appear at the top of your inbox. You can quickly “dismiss” them if you don’t need to reply. But if there’s a chance you forgot, this is a great reminder tool.
Send and Archive:
If you’re not a huge fan of archiving because it can be difficult to find archived emails, choose “Hide”
Special Settings (cont.) -
18
Desktop Notifications
If you don’t want popup notifications to show, disable. This is helpful if you are presenting to students and don’t want them to see the popups.
My Picture
Add your picture or change your visibility.
Vacation Responder
Going away? Set up your auto-reply.
Special Settings (cont.) -
19
Unread Messages Icon
A little number will appear in the tab header telling you how many unread messages you have.
Chat
Turn on to chat with colleagues.
Google Calendar
20
You can get to the calendars by clicking the Apps icon in the upper right corner in Drive or Gmail inbox. Or go to https://calendar.google.com
Create an EVENT
Add NEW calendar including coworker, sports & more
Your Calendars
View options- day, week, month
Calendar Sharing
21
Click on the next to the calendar.
Then click on Settings and Sharing and scroll down to Access permissions.
You can get to your Google calendars by clicking the Apps icon in the upper right corner in Drive or Gmail inbox. Then click the calendar icon.
Or go to
Calendar Notifications
22
In the Calendar Settings you can adjust the notifications.