GENERAL ADMIN/ DATA ENTRY VA
Delivering detail-oriented administrative support, accurate documentation, and organized workflows for growing businesses.
REYES, AEROLD N.
- Virtual Assistant Portfolio
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I help busy professionals and business owners stay organized by managing administrative tasks, maintaining accurate records, and keeping daily operations running smoothlyβso they can focus on growing their business.
GENERAL ADMINISTRATION
BASED IN
TAYABAS CITY,PHILIPPINES
TIME ZONE
UTC+8 (Philippine Time)
AVAILABLE
40 hrs/week
INTRODUCTION
I β’ INTRODUCTION
II β’ ABOUT ME
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About me.
Deliver reliable and detail-oriented administrative support that keeps daily operations organized, efficient, and on track.
THE STORY
My experience in administrative and financial work has developed my skills in document management, data entry, budget monitoring, auditing, record keeping, and coordination. In my current role, I manage and monitor financial records, prepare documents and reports, coordinate with different departments, and follow up on important requirements. My previous auditing experience also strengthened my attention to detail, accuracy, and ability to identify discrepancies. Through these roles, I have learned to manage multiple tasks, stay organized, meet deadlines, and provide reliable administrative support.
THE PROMISE
When you work with me, you gain a proactive and organized professional committed to ensuring fiscal integrity, regulatory compliance, and seamless administrative operations.
QUICK FACTS
Years of experience
1 Year and 3 Months as Administrative Aide In Budget Section/ 6 months as Auditor In Jewelry Store.
English proficiency
Bilingual
Languages
English and Filipino
Primary work style
Async / Real-time / Hybrid
III β’ SERVICES
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What I deliver.
01
Schedules That Stay On Track
Coordinate calendars, meetings, and deadlines to keep operations running smoothly. οΏ½
02
Reliable Administrative Support
Handle essential administrative functions that help teams stay productive and focused
03
Error-Free Documentation
Maintain accurate records and reports to support confident business decisions.
04
Smoother Daily Workflows
Identify inefficiencies and implement systems that save time and reduce delays
05
Inbox Under Control
Prioritize communications and organize messages so nothing important gets missed
06
Streamlined Documentation
Ensure documents and data remain complete, compliant, and prepared for review.
IV β’ TOOLS
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Tools I work in.
MICROSOFT WORD
POWERPOINT PRESENTATION
CHATGPT
CAPCUT
TRELLO
SLACK
GOOFLE DRIVE
GOOGLE DOCUMENTS
CANVA
GEMINI
EXCEL
V β’ PROCESS
PORTFOLIO 2026
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οΏ½GOOGLE SHEETS TASK MANAGERοΏ½Streamlining Workflow and Improving Productivity
Project OverviewοΏ½Designed an automated task management system in Google Sheets to monitor priorities, deadlines,and task completion.
π
Tools UsedοΏ½ Google SheetsοΏ½π Dashboard ReportingοΏ½π Task ManagementοΏ½π Data OrganizationοΏ½
Key Features οΏ½β Priority TrackingοΏ½β Status MonitoringοΏ½β Due Date AlertsοΏ½β Progress DashboardοΏ½β Automated CalculationsοΏ½
Result οΏ½β’ Improved workflow visibilityοΏ½β’ Organized task assignmentsοΏ½β’ Easy progress tracking
VI β’ PROCESS
PORTFOLIO 2026
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οΏ½GOOGLE CALENDAR MANAGEMENT
Scheduling, Time Management, and Appointment Coordination
Project Overview
Designed and managed a structured scheduling system using Google Calendar to coordinate appointments, track recurring tasks, and improve time management efficiency. The calendar was organized to ensure deadlines, meetings, and daily administrative responsibilities were completed on schedule.
Tools Used
π Google Calendar
π§ Email Coordination
π Appointment Scheduling
π Reminder Management
π Time Management
Key Features
β Appointment Scheduling
β Meeting Coordination
β Recurring Task Management
β Automated Reminders
β Deadline Tracking
β Calendar Organization
β Client Meeting Scheduling
β Time Blocking System
Result
β’ Improved schedule organization
β’ Reduced missed appointments
β’ Increased productivity and time efficiency
β’ Enhanced meeting coordination
β’ Better deadline management
β’ Streamlined daily workflow
V β’ PROCESS
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TRELLO CLIENT MANAGEMENT & DELIVERABLES TRACKER
π Project Overview
Designed a Trello-based client management system to organize requests, track deliverables, monitor project progress, and ensure timely completion of administrative tasks. The board provides a clear workflow from incoming requests to completed projects.
β Key Features
β Client Request Tracking
β Task Prioritization
β Progress Monitoring
β Pending and Waiting Queue Management
β Completed Deliverables Archive
β Recurring Task Management
β Deadline Scheduling
π Tools Used
π TrelloοΏ½For task and project management
π Calendar SchedulingοΏ½For organizing deadlines and meetings
π Workflow ManagementοΏ½For monitoring task status and priorities
β Administrative SupportοΏ½For handling recurring and client-related activities
π Results
β Better project organization
β Increased productivity
β Streamlined task management
β Improved turnaround time
β Enhanced client support and workflow efficiency
V β’ PROCESS
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Sample Inbox Demonstration: Labels were created to showcase email categorization, prioritization, document management, and workflow organization practices commonly used in Virtual Assistant support services.
Email Management & Inbox Organization | Virtual Assistant Portfolio 2026
Project Overview
Implemented an email management system within Gmail using customized labels, categorization, and prioritization techniques to improve inbox organization and streamline communication management. This workflow helps ensure important emails are identified, tracked, and responded to efficiently.
Key Features
β Custom Label Organization
β Priority Email Tracking
β Inbox Categorization
β Contract & Document Management
β Invoice & Receipt Organization
β Follow-up Monitoring
β Email Review System
β Communication Workflow Management
Tools Used
π§ Gmail
π·οΈ Label Management
π Email Categorization
β Priority Tracking
π Communication Management
Result
β’ Improved email organization and accessibility
β’ Faster response time to important communications
β’ Reduced inbox clutter
β’ Better tracking of business documents
β’ Enhanced workflow efficiency
β’ Streamlined communication management
V β’ PROCESS
PORTFOLIO 2026
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How we'll work.
The Organized Operations Framework
01
Discovery
I begin by learning about your business, daily operations, and current challenges. This helps me understand where you need the most support and identify the tasks that can be streamlined or delegated.
02
Setup
Once priorities are clear, I organize the tools, workflows, and communication channels we'll use together. I create efficient systems that keep tasks, deadlines, and information organized from day one.
03
Execution
I handle your delegated administrative tasks with accuracy, consistency, and attention to detail. You'll have reliable support that keeps your operations running smoothly while freeing up your time for higher-priority work.
04
Reporting
I provide regular updates on completed tasks, project progress, and upcoming priorities. As we work together, I continuously identify opportunities to improve workflows and increase efficiency.
VIβ’ CASE STUDY
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KATAM-BRAY
CASE STUDY β’ 01
Strengthening Audit Compliance and Record Accuracy
The organization experienced inconsistencies in record-keeping, making audits and document verification time-consuming. Missing supporting documents and disorganized files increased the risk of errors and delayed reporting.
I reviewed existing filing and documentation procedures to identify gaps. I reorganized records into a structured filing system, standardized document tracking, and established verification procedures to improve accuracy and accountability. I also coordinated with different departments to ensure records remained complete and up to date.
Document retrieval time improved by approximately 60%, while reporting errors were significantly reduced. The improved system made audit preparation faster, more accurate, and easier to manage.
VIII β’ RESULTS
PORTFOLIO 2026
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KATAM-BRAY
By the numbers.
15+
HOURS SAVED PER WEEK
Through organized administrative workflows
98%
DOCUMENT ACCURACY RATE
Through organized administrative workflows
60%
FASTER FILE RETRIEVAL
Maintained through careful review and verification
100%
TASK VISIBILITY
Using structured digital record management
50+
REPORTS & RECORDS MANAGED
Deadlines and follow-ups tracked consistently
98%
WORKFLOW EFFICIENCY IMPROVEMENT
Prepared and maintained with accuracy
XI β’ WHY ME
PORTFOLIO 2026
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KATAM-BRAY
Why work with me.
01
Strong Administrative Foundation
With experience in both healthcare administration and auditing, I have developed strong organizational skills and attention to detail. I ensure documents, reports, and daily tasks are handled accurately and efficiently.
02
Excellent Communication and Coordination
As a Liaison Officer, I regularly coordinated with different offices and followed up on important documents and requests. This experience strengthened my communication skills and ability to maintain smooth workflows.
03
Reliable and Detail-Oriented
My auditing background taught me the importance of accuracy, accountability, and confidentiality. I carefully manage records, reconcile information, and maintain high standards in every task assigned to me.
04
Adaptable and Client-Focused
I am a fast learner who can quickly adapt to new tools and processes. My goal is to provide dependable support that helps clients save time, stay organized, and focus on growing their business.
XII β’ CONTACT
PORTFOLIO 2026
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Let's talk.
"Letβs talk about whatβs on your radar this week. Drop me a line and we can figure out exactly how I can help you save some time."
BOOK A DISCOVERY CALL β
]
OR REACH OUT DIRECTLY
aeroldreyes9@gmail.com
Active Hours: Mon-Fri, 9amβ6pm PHT (Replies within 4 business hours)