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Subsidy-Based Options to Hire Students

 

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Who We Are

Dr. Veronica Heiskell

Director

Taylor Harrison�Student Employment Project Specialist

Cara Emard

Work-Study Coordinator

Eliana Duran

GANAS Internship Coordinator

Stacey Pratt

CUIP Internship Coordinator

Makaida Bailey�Student Employment Coordinator

Kimmy Gal

Agroecology Equity Coordinator

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Agenda

  • Student Employment Subsidies
  • Scholarship-based Programs
  • Break for Q&A
  • How to Hire a Student
  • Support Resources
  • Tips & Best Practices
  • Final Q&A

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Student Employment Subsidies

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Work-Study

  • Work-Study covers 75% of the student’s wages up to $4,000 per year depending on students’ financial need
    • pay 25% + 10% administrative fee
  • Students can begin working September 21, 2024
  • Students can remain funded throughout the year until their award is exhausted or until June 12, 2025
  • Student wages cannot be subsidized for summer work
  • </= 15 hours/week
  • Minimum wage is $16

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Website: https://careers.ucsc.edu/staff/federalworkstudyhome/index.html

Federally funded work-based learning program

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Offers eligible undergraduate students the opportunity to earn money while gaining education-aligned, career-related employment.

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Scholarship-Based Programs

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Chancellor’s Undergraduate Internship Program (CUIP)

Cost:

  • $5,500 scholarships are awarded to students
  • Hosting offices pay for half of the scholarship (plus a $250 administrative fee- totaling $3000), and the Chancellor’s Office funds the remainder
  • Scholarships disbursed quarterly until their award is exhausted

Timeline:

  • Offices apply to host an intern for the following school year by October 11. A committee recommends the positions to the Chancellor’s Office for approval in November.
  • Students apply for roles for the following school year in January, interview in February/March, and are onboarded in April.
  • The CUIP course takes place in the Fall, Winter, and Spring quarters

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An inclusive internship program with scholarships funded jointly by participating divisions and a recurring award from the Chancellor’s Office.

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CUIP is an opportunity for eligible students to build career skills in on-campus roles with a focus on leadership and professional development.

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Under the leadership of a mentor, students hold a 300 hour position and take a Leadership and Institution Building seminar while participating in a supportive cohort environment.

Website: https://careers.ucsc.edu/intern/cuip/index.html

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UndocuCareer Development Fund (UCDF)

  • Program format
    • Students propose a budget and request as much funding as they see best fits their opportunity
    • Final UCDF awards depend on the student’s financial need, number of requests in a given cycle, and capacity of funds
    • UCDF Committee reviews applications and scholarships are processed through Financial Aid and Scholarship Office
  • Timeline: Application opens once a quarter and students can request funding for one or multiple quarters during the 24-25 academic year
  • Examples of opportunities that students can request funding for: Fellowships, research opportunities, conferences, volunteering, software for entrepreneurship, and more!
  • How can you host a student? Be listed on the student-facing resource list of departments willing to provide inclusive opportunities and UCDF applicants looking for an opportunity will reach out directly

In partnership between EOP and Career Success, a scholarship program that provides funding for undocumented students pursuing unpaid experiential learning opportunities or fee-based professional development opportunities.

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Undergraduate and graduate CA Dream Act students are eligible for this funding.

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UCDF is funded by EOP

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Website: bit.ly/UCDFwebsite

Questions? eopab540@ucsc.edu

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Q&A

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How to Hire a Student

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Systems Involved

Handshake

    • Job Postings for all non-academic student and some academic student jobs
    • Student Applications

HIRES

    • Collection of data to support hiring for casual-restricted students
    • Approval workflow for new student positions

UCPath

    • Hire Processing

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High Level Student Process (Handshake)

Student Hiring Manager

    • Submit Job within Handshake

Career Success

    • Approve Job within Handshake

Students

    • Apply for jobs within Handshake

Student Hiring Manager

    • Review Applications

New Step in Process

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High Level Student Process (HIRES)

Student Hiring Manager

    • Provide Student Information & Position Number (if known) within form

PAT

    • Review & Confirm Position Information
    • Send for approval when a new position is needed within HIRES

Student Position Approver (As Needed)

    • Approve Creation of New Position within HIRES

HIRES

    • Route to the appropriate group for hiring processing

New Step in Process

New Step in Process

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Onboarding via HIRES

Student completes section 1 of I-9

Student RSVPs for onboarding, provide authorized representative email address

Section 2 of I-9 activated for authorized representative

AR completes section 2 of i-9 after witnessing identity/work authorization docs

Career Success verifies and approves I-9

Student completes payroll packet via docusign during 30 min virtual onboarding appt

Blue card email distributed to student/supervisor

Student approved to begin working on/after job start date listed in HIRES

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Support Resources

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Recruiting Best Practices

  • Conduct an open recruitment via Handshake
  • Consider work-study and non-work-study candidates
  • Advertise your posting link(s) broadly – share Instagram posts with Career Success @ucsccareersuccess
  • Set and share your required and preferred qualifications in the job description
  • Utilize those when screening resumes and conducting interviews
  • Standardize your interview process
  • Respond to applicants in a timely manner

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Sharing Postings

  • https://ucsc.joinhandshake.com/jobs/6363970/share_preview

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Handshake Posting Best Practices

  • Close a job when you have selected your candidate(s)
  • Only extend the end date for the job posting if you are still recruiting with the same applicant pool
  • Duplicate postings if you are beginning a new recruitment for the same role
  • Change the status of applicants and select “hire” when you select candidate(s)

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Questions?

Contact Career Success

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ucscel@ucsc.edu