����������CONGREGATIONAL �MEETING�

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February 6, 2022

Agenda

• Opening prayer – Pastor Nick
• Approval of Minutes – Kristin Bergstrom
• Election of Voting Members for Synod Assembly– Kristin Bergstrom
• 2021 Fiscal Year Treasurer’s Report – Jim Berg
• Finance Update – Jim Berg
• Mission Freedom Update – Jim Berg
• Committee and Ministry Review – Kristin Bergstrom
• Pastor’s Report – Pastor Nick
• General Discussion – Kristin & Pastor Nick
• Closing of Congregational Meeting – Kristin Bergstrom
• Closing Prayer – Pastor Nick

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Opening Prayer

Approval of Minutes

• Motion to approve the minutes from our

June 2021 Congregational Meeting.

Election of Voting Members�for Synod Assembly

• We are allowed to send 2 voting delegates to the Synod Assembly on April 29 & 30, 2022.
• The two members up for election as delegates:
• Tim Draney
• Christine Cracchiolo
• Motion to accept the candidates to represent AGLC at the NTNL Synod Assembly.

Treasurer’s Report Fiscal Year 2021 �(Ending June 2021)

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• Total Receipts $463,999

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• Total Expenses ($489,331)

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• Net ($25,332)*

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*Money was donated in July 2021 to cover a June 2021

expense, which is reflected in current surplus.

Operating Fund Actual

Treasurer’s Report Fiscal Year 2021 �(Ending June 2021)

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• Total Receipts $164,287

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• Total Expenses ($178,207)

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• Net ($13,919)*

* Includes $70,471 additional to pay down principal

Capital Fund

Treasurer’s Report Fiscal Year 2021 �(Ending June 2021)

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• Motion to approve the Treasurer’s Report

for Fiscal Year 2021.

Finance Update�Operating Account July 21 through Dec 21

Actual

Receipts $301,143*

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Expenses ($225,562)

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Net change $75,580*

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Prior Year (2020)

Receipts $229,426

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Expenses ($220,058)

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Net Change $9,369

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*Includes $18,000 designated for the Endowment Fund

Finance Update�Capital Account July 21 through Dec 21

Actual

Receipts $104,929

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Expenses ($68,283)

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Net change $36,645

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Prior Year (2020)

Receipts $110,065

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Expenses ($54,011)

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Net Change $56,054

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MIF Loan Status

Mission Investment Fund Loan Details

• Amount $1,300,000
• First Payment 1/1/2018
• Total Monthly Payment $8,978
• Interest Rate 3%
• Maturity Date 12/2022
• 12/31/2021 Balance $912,342*

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*Mortgage Balance on 12/31/2020: $1,068,507

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Balances as of 12/31/2021

Cash:

• Operating: $210,127
• Capital: $89,535

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• Assets: $2,333,131
• Liabilities: $972,889

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Mission Freedom Capital Campaign Update

• Initial pledges of $686,163 made in December 2019
• Total pledges to date: $714,783
• Funds are used to make monthly mortgage payment and to pay down mortgage principal
• Campaign runs through December 2022
• Timing coincides with refinance of our property
• To date, we have received $456,965, representing 63.9% of total

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����������COMMITTEE �REPORTS�

Outreach Committee 2021 Highlights

• Lent: Participated in ELCA’s 40 Days of Giving supporting hunger relief efforts through Lutheran World Relief.
• Spring: Prepared GRACE Transition unit for new client who moved in May 2021.
• June 1-4: Feed Our Kids: provided lunches for children in Grapevine area who regularly receive free/reduced lunches during the school year.
• August: Collected and delivered backpacks with school supplies to families of San Gabriel.
• September 12: God’s Work Our Hands Sunday: Provided opportunities for members to participate in service projects including painting flowerpots for GRACE transition unit and collecting oil and pantry goods for GRACE pantry

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Outreach Committee 2021 Highlights

• October 24: Hosted Tribute to Jim blood drive at AGLC Fall Festival.
• November: Collected food items for Good Shepherd Lutheran Church pantry and helped to prepare and serve Thanksgiving community meal at their church.
• December:
• Angel Tree – collected gifts for San Gabriel families
• Christmas Caroling with Youth Group – sang Christmas carols to residents at Harbor Chase and GRACE Transition Housing and provided small gifts to people at each place.

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Stewardship Committee 2021 Highlights

• Conducted Time and Talent campaign and received 82 responses.

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• Conducted Low key Stewardship Campaign in November.

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• Funded Endowment Fund with $25,000 in contributions.

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Property 2021 Highlights

• Thanks to everyone that has participated on the property committee, as well as, everyone that has helped keep our property in excellent condition.
• March Workday:
• Addressed damage caused during February Freeze
• Removed 2 large trees due to age and infestation in front of the office
• June Workday:
• Hedge and plant trimming
• Spread mulch on flower beds
• Applied pre-emergent
• Re-stained pavilion and repaired damaged dormers
• Cleaned and trimmed Southlake Historical Society’s Graveyard (1800’s) located just west of our property

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Property 2021 Highlights

• October Workday:
• Flower beds thinned and replanted and started Flower Bed Adoption Program
• Overall cleanup of grounds and hedges
• Other Activities:
• Parking Lot lights replaced under warranty
• Security lights replaced on Office Building
• New A/C in Choir Room and WiFi Thermostat installed in Sanctuary
• Office Building 1^st floor replaced with tile
• Worked with Southlake Utilities to improve our water management and improved sprinkling

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Property 2021 Highlights

• Ongoing Projects:
• Review and replace locks as needed on church buildings
• Procuring first aid kits for all building
• Upgrade signs on buildings as needed
• Pavilion sun and wind shades

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**Please contact a committee member if you see a need

around the property and/or want to participate

in helping keep our property in tip top shape.

Member Care 2021 Highlights

• New Member Sunday – October 24, 2021
• Welcomed 7 new families
• Next New Member Sunday TBD…very soon!

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• Encouragement Ministry
• Ongoing ministry: we send out encouragement cards and drop off goodies to homebound members or other members in need of encouragement. If you would like to be part of this ministry, please contact Lori Anderson.

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Member Care 2021 Highlights

• AGLC College Students
• Sent care packages to 8 of our college students. If you have a child in college and would like them to receive a care package, please contact Karen Williams.

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• Prayer Chain
• Kim Saunders continues to send out prayer chain requests. If you would like to participate in this ministry and be added to the prayer chain email, list please contact John Nelson at jsnelsontx@gmail.com

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Pastor’s Report

2021 was a year of challenges

• COVID roller coaster
• Survey shows that congregation is split over safety measures (45% want masks mandated, 55% don’t)
• Staff Turnover and openings
• Unexpected second half of the year

New role for 2022

• Focus on time gathering more than leading forward

Vicar Supervision

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Pastor’s Report

Big decisions coming up this year:

• Refinance and get payment as low as possible?
• Refinance and aggressively work to be debt-free?
• Refinance and build the next phase of our master plan?

Pastor’s Report

Survey results: we have the right service times!

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Pastor’s Report

Survey results: We are doing something right!

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Pastor’s Report

Pastor’s Report

82% of members who completed the survey are 50 or over.

Pastor’s Report

• Things I’ve heard a lot in the 12 months:
• “I missed that announcement.”
• “I didn’t see that email.”
• “When did that happen?”

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• Big decisions are going be made this year, and we want your input on everything we do!

General Discussion

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• Any additional old business?

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• Any new business?

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• Motion to adjourn.

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• Closing prayer.