Revising Getting Organized�NET Training Session (10/27/2026)

By Greg Zupan, KG7LIW, Hayhurst NET�Neighborhood Emergency Team (NET)

Readiness. Response. Recovery.

Volunteers Are Needed;

Strengthen our community;

Volunteer to help your neighborhood be prepared.

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All certified volunteers trained and accredited by 

Portland Bureau of Emergency Management & 

Portland Fire and Rescues

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(Updated: 11/01/2026)

NET Activation Response Workflow Overview

Roles (swimlanes):

• PBEM/EOC/SNC
• ARO & Scribe
• ITL & Scribe
• FRS Radio Lead
• Dispatch (Active NET, Active BEECN, or ATV)

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Phases (columns):

• Activate (stand-up)
• Operate (dispatching)
• Stand-down (hand-off or debriefing/hotwash)

Incident Command System (ICS) Forms:

• Form 201 Incident Briefing
• Form 1 Damage Assessment
• Form 1C Team Situation Report with Totals
• Form 2A Personnel Check-in
• Form 2B Spontaneous Unaffiliated Volunteer (SUV) Intake
• Form 3 Assignment Tracking (ITL Assignment Log)
• Form 4 Assignment Briefing
• Form 5A Patient Treatment Area Record
• Form 5B Individual Treatment Record
• Form 6 (ICS309) Communications Log
• Form 7 Equipment Inventory
• Form 8 (ICS 213) General Message

Forms

Form 1

Discontinued; See 1B-2

Form 1B-1 (Damage Assessment)

Form 1B-2 (Damage Assessment)

Forms 1C (SitRep)

Information Workflow

Activation/Staging Area Assembly

Debriefing

Consolidated Materials for Final Report / After Action Report

ARO & ARO Scribe

Ops & FRS Comms

ITL & Scribe

Volunteer Coordinator

Medical

ITL, Scribe and EC

Forms Management

ICS Emergency Management Command Board

ICS Folder Kit with Passport System

Intake and

Output Trays

ICS Fillable Excel Forms, Adobe Acrobat Forms, & Google Workspace

The Planning “P”

After Action Report / �Debriefing

What makes an effective AAR?

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The AAR does not seek to criticize negatively, or find fault. The emphasis should be on learning, so make this clear right from the start to achieve maximum involvement, openness, and honesty.

After-action reports have a threefold purpose. They provide an opportunity for everyone involved in an exercise to:

1. identify areas in the current emergency management plan that are in need of improvement; 
2. make recommendations to improve it; and 
3. capture key lessons learned.

Questions/Thoughts?�Group discussion welcome!

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Please share via chat or raise your hand for discussion:

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• How have you made ICS form orchestration easier?�
• What are some tools that you think may be value-add for other teams?

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• What learnings would you recommend be considered for new NET teams?

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�Citywide Deployment Exercise (CDE)��Southwest Combined Teams (SWCT)�

Portland Bureau of Emergency Management (PBEM)�Neighborhood Emergency Team (NET)

http://www.portlandoregon.gov/pbem/net

http://hayhurstnet.com 

FEMA Model

• Why is FEMA IS-100.c helpful?
• Incident Command System (ICS) and provides the foundation for collaborative group coordination. 
• Understand principles and basic structure of the ICS.
• Understand the ICS functional areas and the roles of the Incident (Commander) Team Lean (ITL) and other roles within ICS.
• History, features and principles, and organizational structure ICS. 
• Why is FEMA IS-0120.c helpful?
• The Homeland Security Exercise and Evaluation Program (HSEEP) provides a set of guiding principles for exercise programs and a common approach to exercise program management, design and development, conduct, evaluation, and improvement planning.

Fundamental Goal: 

A secure and resilient Nation with the capabilities required across the whole community. It establishes Core Capabilities for executing the Mission Areas of prevention, protection, mitigation, response, and recovery.

Tabletop and Functional�Exercises

• Exercise Source (Merriam Webster's Dictionary)
• (n) Something performed or practiced in order to develop, improve, or display a specific power or skill.
• (v) To practice in order to train, strengthen, or develop

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• Exercises improve readiness by:
• Involving the whole community.
• Providing a way to evaluate operations and validate plans and capabilities.
• Reinforcing teamwork.
• Identify both capability gaps and areas for improvement.
• Demonstrating a community's resolve to prepare for disastrous and catastrophic events.

NET Activation/Exercise �Roles & Responsibilities

• Incident Team Lead (ITL)
• Ensure incident safety 
• Establish incident objectives 
• Delegate authority to others 
• Provide information to internal and external parties 
• Establish and maintain communication with other responders 
• Take direction from government agencies
• Assign functional roles to NET members and establish incident command structure, use Incident Command System (ICS), maintain appropriate chain of command and span of control.

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• ITL Scribe / Assistant Team Lead
• Forms Management

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• Dispatch FRS Communications Coordinator
• Coordination of dispatched strike team

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• Amateur Radio Operator (ARO): must have HAM radio license
• Communications with Emergency Coordination Center (ECC) via Sub Net Control 

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• ARO Scribe: generally has HAM radio license
• Forms Management

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• Search and Rescue (SAR) Team �Alpha Lead: prior exercise experience recommended
• At least two per strike team

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• SAR Team Beta Lead

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• SAR Team Charlie Lead

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• Proctor/Exercise Coordinator
• Safety/ Exercise Coordination Consult

Citywide Deployment Exercise (CDE) 

Functional Exercise: Disaster Impact Assessment, Prioritization, and Response

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WHEN: Saturday, November 7^th from 1 to 4pm. The CDE is scheduled to conclude following debriefing/hot-wash by 4PM.

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WHERE: St. Luke Lutheran Church

WHAT: The Southwest Combined Teams within NET have joined up to respond to a EARTHQUAKE scenario involving numerous volunteer registered NETs. This will be just an exercise to help prepare for future incidents/events. For this exercise, non-certified-volunteers are allowed to take active part, so observation and questions are always welcome!��If you’d like to be prepared and would like to consider volunteering with NET, this is a great opportunity to observe and learn more. More details can be found at http://hayhurstnet.com

CDE 11/07/2026 from 1 to 4pm at St. Luke Lutheran Church provided by CoP PBEM NET volunteers from Maplewood, Hayhurst, Hillsdale, Multnomah, Bridlemile, and other teams involving registered volunteer NETs. We're planning to have a table with information CoP PBEM hand-outs, NET business cards, and brochures. Non-certified-volunteers ARE allowed to take active part in this event, so observation and QnA is welcome!

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Hayhurst Portland NET Zone

Objective

• Collaboration with outside organizations to promote Neighborhood Emergency Team volunteer recruitment in an equitable and inclusive manner

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• We'd like to support the neighbors that may not be able to afford the kit following completing the NET training program, if possible, which may also help increase participation of members.

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Why Portland NET Exists?

• Continuity Planning: Readiness. Response. Recovery.
• Assembling for community first response: safety, search and rescue, first aid..
• Mother Nature Risks
• Cascadia Subduction Zone,
• Special Flood Hazards,
• City-wide water shut-off,
• Power grid outages,
• Tree falls during wind storms, etc.

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Programs

• Portland Bureau of Emergency Management (PBEM)
• Jeremy Van Keuren, NET Program Specialist
• Portland Neighborhood Emergency Team (PNET), a.k.a. Community Emergency Response Team (CERT)

CERT Training Certification

• Training and Test session will span three consecutive Saturdays in the Multnomah Area encompassing:
• Disaster Preparedness
• Fire Safety and Utility Controls
• Disaster Medical Operations — Part 1
• Disaster Medical Operations — Part 2
• Light Search and Rescue Operations
• CERT Organization
• Disaster Psychology
• Terrorism and CERT
• Course Review, Final Exam, and Disaster Simulation
• Email firstresponders@hayhurstnet.com to determine the next session

Next Steps

• Prepare your family with planning, supplies and collecting critical information - http://www.redcross.org/prepare/
• Local community collaboration: http://nextdoor.com or install the Nextdoor smartphone app
• PNET Online Basic Preparedness Training http://www.portlandoregon.gov/pbem/article/400345
• Able to commit time for community response and want to be certified? Sign up for CERT training and Hayhurst Portland NET via firstresponders@hayhurstnet.com including registration name(s) and contact information

Resource Aids

• External Marking Resource
• https://nhpdx.org/volunteer/

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• Advertising Tool
• https://nextdoor.com

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