1 of 27

Creating a PowerPoint® Presentation

from scratch…

NTTC 2014

1

TAX-AIDE

TAX-AIDE

2 of 27

Blank Page

  • When you open PowerPoint, you are presented with a blank page
  • Click on Design tab to select or browse for ‘theme’

NTTC 2014

2

TAX-AIDE

3 of 27

Selecting a Theme

  • Can select an existing theme
  • Or use theme from existing presentation – select Browse for Themes… and select presentation

NTTC 2014

3

TAX-AIDE

4 of 27

Slide Master

  • Select View | Slide Master to adjust layouts
  • Generally change only Parent – others follow
  • Several Layouts

NTTC 2014

4

Parent

TAX-AIDE

5 of 27

Layout

  • ALWAYS use one of defined slide layouts
  • Click on “Layout” icon on Home page and select

​

NTTC 2014

5

TAX-AIDE

6 of 27

Layout (cont)

  • Or RIGHT click on slide in either Slide Pane or Slide Tab Pane and select Layout

NTTC 2014

6

TAX-AIDE

7 of 27

Layouts (cont)

  • Use Title Slide layout for title slide
  • Generally use Title and Content layout for content
  • Other choices for content include
    • Two Content
    • Title Only
    • …

NTTC 2014

7

TAX-AIDE

8 of 27

Panes Within PowerPoint

  • Three panes when open PowerPoint:

1. Slide Pane

2. Notes Pane

3. Slide Tab

NTTC 2014

8

TAX-AIDE

9 of 27

Three Panes

NTTC 2014

9

Note – this is Title and Content layout

TAX-AIDE

10 of 27

The Slide Pane

  • What the audience will see
  • Type directly onto slide within placeholder
  • Add images, pictures, tables, charts, …

​

NTTC 2014

10

TAX-AIDE

11 of 27

Placeholder

  • Box with dashed border
  • All text resides in placeholder

​

​

​

NTTC 2014

11

TAX-AIDE

12 of 27

The Notes Pane

  • Add notes to use when presenting
  • Click and drag border up or down to make notes area larger or smaller

NTTC 2014

12

TAX-AIDE

13 of 27

Slides Tab Pane

  • Thumbnail version or outline of slides
  • Click on thumbnails to navigate among, rearrange, or delete slides

NTTC 2014

13

TAX-AIDE

14 of 27

Add a Slide

  • Place cursor between slides on the Slide Tab, RIGHT click and select “New Slide”.

NTTC 2014

14

TAX-AIDE

15 of 27

Add a Slide (cont)

  • Place your cursor at desired location in Slide Tab – hit Enter
  • Click “New Slide” icon on Home Tab

​

​

​

NTTC 2014

15

TAX-AIDE

16 of 27

Objects

  • Each placeholder, text box, shape, line, image, etc. is an object
  • Each object is in its own layer from the front (or top) to the back

NTTC 2014

16

Front

Back

TAX-AIDE

17 of 27

Add a Shape

  • Go to Insert | Shapes
  • Select shape
  • Click and drag in Slide Pane
  • Click on Format tab for options

NTTC 2014

17

TAX-AIDE

18 of 27

Add a Screenshot

  • Windows® 7 Snipping Tool
    1. Open Snipping Tool (Start | Accessories)
    2. Snip desired section of screen
    3. Paste on slide
    4. Resize and �position

NTTC 2014

18

TAX-AIDE

19 of 27

Add a Screenshot (cont)

  • Using Print Screen
    • Hit Prt Scr key
    • Paste image
    • Crop to eliminate unnecessary portions�(Format section of ribbon)
    • Resize

NTTC 2014

19

TAX-AIDE

20 of 27

Arrange an Object

  • Select object(s) [Shift + Click to select more than one]
  • Go to Format and choose action such as Bring to Front, Align or Rotate

NTTC 2014

20

TAX-AIDE

21 of 27

Images

  • Use to help support a point
  • Do not stretch in one direction to fill space���
  • Hold down Shift key while dragging handle to resize without distortion

​

NTTC 2014

21

TAX-AIDE

22 of 27

Animation

  • Select object to animate
  • Click on the Animations tab
  • Choose effect
  • This slide uses simple “Appear” effect

NTTC 2014

22

TAX-AIDE

23 of 27

Over Animation

  • Animation can detract from your presentation
  • Be careful or you’ll
  • Lose your audience

NTTC 2014

23

TAX-AIDE

24 of 27

Now What…

  • Go to Slide Show mode to review (or show) presentation�����or, in lower right of PowerPoint window:

NTTC 2014

24

TAX-AIDE

25 of 27

Handouts

  • Thumbnails of slides with area for notes
  • Go to File | Print �and select layout

NTTC 2014

25

TAX-AIDE

26 of 27

PowerPoint Guidelines

  • See companion presentation on PowerPoint Guidelines for more on bullets, fonts, colors, etc.

NTTC 2014

26

Note: OpenOffice and its derivatives have not retained PowerPoint formatting in the past – messy when moving back and forth

TAX-AIDE

27 of 27

Creating a PowerPoint® Presentation

NTTC 2014

27

Questions…

Comments…

TAX-AIDE