PHASE 2: Pilot Project

Noncredit Application

CCCApply Pilot Project CCCApply�February - May 2019

One Application - Two Workflow Paths

The Standard Application has been modified to include two unique workflow paths - �one that includes residency questions and one that does not�

• Standard App Credit Path�Residency Questions & Logic�
• Noncredit Path�NO Residency Questions or Logic�(Different URL into the same code base)

Both paths are modified to only collect data that is required at the time of application.

One Application - Two Workflow Paths

NO CHANGES were made to the Standard Application with the implementation of the Noncredit App

�Standard Application

• NO change to your current CCCApply Standard application
• No change to the Standard application URL
• Includes all residency questions and logic
• Includes all mandated questions (federal, state, MIS)
• Includes all existing algorithms (AB 540, Financial Aid, Ineligibility)

Both paths are modified to only collect data that is required at the time of application.

One Application - Two Workflow Paths

NO CHANGES were made to the Standard Application with the implementation of the Noncredit App

�Noncredit Application

• NO Residency questions or logic
• New (unique) URL, branded for each college
• Includes mandated questions (federal, state, MIS)
• Does NOT calculate algorithms (AB 540, Financial Aid, Ineligibility)

Both paths are modified to only collect data that is required at the time of application.

Getting to the Noncredit Application

The noncredit path begins on the Enrollment page of the CCCApply Standard Application - exactly the same as the Standard, Credit path.

Navigate to Pilot Noncredit URL

Sign In on the CCCApply Landing Page

Sign In to OpenCCC

Start a New Application

Paste your college-branded Noncredit App URL into a new browser window

From the landing page, click on “Sign In”

From login modal, add your username & password and click “Sign In”

OR Click on “Create Account” to create a new account

If you have an account, you’ll land on the My Applications page

If you created a new account, you’ll land on the Enrollment page

Getting to the Noncredit Application

New student?

Start by creating an OpenCCC Account

Starting New & Resuming In-Progress Noncredit Applications

Completing the Noncredit Application pages

The noncredit path begins on the Enrollment page of the CCCApply Standard Application - exactly the same as the Standard, Credit path.

Complete the Enrollment Page

Complete the�Account Info & Mailing Page

Complete the�Education Page�

Complete the�Needs & Interests Page

Terms, Rules, & Messages are the same ones configured for your Standard Application; these are set up in the CCCApply Administrator

All the fields on this page should be reviewed for accuracy by user.

All the fields on the Education page must be completed by the user.

Only the “Programs & Services” checkboxes appear; optional response.

Continue to Demographic Info & Submit pages,

REQUIRED: Majors/Programs of Study must be configured in order to use the Noncredit Application. �See the CCCApply Administrator 2.0 User Guide for details.

Completing the Noncredit Application pages

Complete the �Demographic Info page

View the�Review Your Application

Complete the�Consent to Release�

Complete the�Submit Application

All fields on this page are Optional response questions for the user but CCCApply is mandated to include them on the application.

The user must read and complete the �Consent to Release Information section..

The user must click the Submit Your Application �button to finish the application process.

Continue to view the post-submission pages

Review Application is optional but gives the user an opportunity to make sure all responses are accurate before submission.

After Submission of the Noncredit Application

View the �Confirmation Screen

Complete the�Satisfaction Survey

View the�Special Links & Opportunities page �

Complete the�Finish & Continue to MyPath

After submission, the confirmation screen appears displaying the Confirmation number with an “NC-” prefix.

The user is encouraged to read the Special Links & Opportunities presented to them.

The user is encouraged to click the “Finish” button to exit the application process.

Continue to view the post-submission info

The Student Satisfaction Survey is optional.

Identifying the Submitted Noncredit Application

Return to the �My Applications page

View the�Submitted Applications Table

The My Applications page is accessible after the user has submitted their first CCCApply application.

The user can view a submitted application, or resume an in-progress app from the tables on the My Applications page.

Noncredit Application Reports

Log in to the�Report Center�

View the�Full Applications Report

Noncredit applications are available for reporting in the Report Center. The Report Center is for college staff only.

College staff can look-up a full “Noncredit Application” using the Standard “Application Look-Up” template in the Report Center.

Continue to learn about Admin configuration

Comparison Chart: One Application - Two Paths

Comparison Chart: Optional Features & Benefits

Admin Configuration & Reporting

The Noncredit App is a path is within the Standard App, but there is some separate admin configuration required: �

• Terms - The same terms are used in the Standard and Noncredit Apps; no extra setup
• Majors - REQUIRED Set Up - Different Programs of Study can be displayed.
• Major Categories - DO NOT APPEAR in the Noncredit Application
• Rules - Email Rules are customizable; new NC fields are available
• Messages - Messages can be customized for the Noncredit App
• Supp Questions - Different Supp Questions can be displayed with admin set up.
• Reset Downloads - The same Reset Downloads utility works for both apps
• Spam Filter - The Spam Filter utility works for both applications

Changes to Data Elements / Fields

Colleges use the same Standard app download files for the Noncredit data fields

�

New Fields

• Noncredit Status Flag: <non_credit>
• Integrity Flag 81: <int_fg_81>

�Changed Fields

• Residency Status <res_status>: NEW value added (“N” = Res Exempt)
• Residency Area fields: NEW values added to Area A, B, C, D = “9”

​

Changes to Other Data Values

For the questions/fields hidden on the Noncredit app path, your existing Standard App download file will show blank or null values - these do not need to be adjusted on your downloads, but colleges should thoroughly test their downlods and imports

Changes to Download Processes

Colleges Using the Standard Application Download Client & XML Files

​

• To download new Noncredit fields, add them to your Format Definition XML file, there are no other changes required
• No changes are required to your existing Download Client
• Be aware that there will be a number of blank fields and/or null values in place of all the hidden residency, citizenship, and military questions responses�

Colleges Using SuperGlue for CCCApply

• The new Noncredit fields will be added to the SuperGlue for Apply download file, which will download to your staging table or directly into your SIS (if you have implemented the College Adaptor for CCCApply)

​

Changes to Residency Process

• Logic was added to bypass the Submission Calculation Service (residency calculation) using the Noncredit URL flag
• A new value (N) was added to the Residency Status field <res_status> “residency exempt”
• A new Integrity Flag (81) was added and is triggered if the Noncredit URL = “True”
• The Residency page questions are hidden on the Noncredit path
• The Citizenship/Military page questions are hidden on the NC path
• Several Needs & Interests page questions are hidden on the NC path
• Logic was added to allow an applicant to re-apply to the same college, same term, using the Standard Application URL to transition from noncredit to credit status; but not allowed to go from standard to noncredit.
• (Auto-population was implemented to streamline the re-application process if a Noncredit applicant needs to re-apply for the same term, same college

College Implementation

For all intents and purposes, the Noncredit application IS the Standard Application

�Things that colleges should know:�

• Using the Noncredit Application is optional;
• Colleges can embed the Noncredit application URL on their website or any HTML page
• The Noncredit App does not identify noncredit students. �Colleges control who uses the Noncredit App
• If a student submits a Noncredit application and then transitions to credit, they can submit a Standard Application for the same term, same college
• Questions not on the Noncredit App can be added to your Supplemental Questions

Noncredit App Pilot Project

Project Info

College Pilot Project

• February 19 - Soft launch to Pilot environment - commence Pilot project
• College Pilot Project begins: Bi-weekly meetings - UAT & Bug Review Board
• Pilot Colleges: UAT & Feedback meetings - Bi-weekly meetings
• Pilot Colleges: Majors/Programs Category Review - Meeting TBD
• Change Requirements Deadline - April 7, 2019 (Code freeze: April 30)
• Pilot Release Schedule - TBD - Planned updates monthly through May 15
• Documentation Update - Final specification deadline - May 1, 2019
• Feedback Approval: Work with CO Workgroup, advisories, & Ideas42 on changes

Pilot Project Objectives

User Acceptance Testing (UAT) and proposed success criteria for the college pilot project include, but are not limited to, the following:�

• MVP Development: Do the features meet the needs of the majority of colleges?
• Bug-free Development: Is the first phase of development free of bugs?
• Collects Required Data: Is it successful in collecting only the data required by state, federal, and MIS for noncredit students?
• Easy IT Setup: Is the implementation easy and require minimal IT resources?
• Functional Downloads: Are there any problems with the downloads or fields?
• Programs & Categories: Does the Majors/Programs fields meet the needs of the majority of colleges?

Concerns about Policy & Procedures

In order to comply with AB 3101, colleges have expressed concerns about these issues�If noncredit students are exempt from residency classification, then...�

• What is their official residency status?
• Are colleges supposed to automatically classify them as a nonresident?
• What tuition fees should they be charged?
• Nonresident or resident fees if taking credit courses at the same time or transitioning to credit courses?
• If we are not determining residency classification, how does this impact apportionment?
• Are noncredit, nonresidents not included in apportionment?

Concerns about Policy & Procedures

If noncredit students are exempt from residency classification, then…��

• Are students allowed to transition to credit while they’re taking noncredit courses?
• If so, would they have to submit a new application before transitioning to credit? (Yes)

Response: Allow the student to re-apply with the Standard Application to get residency status. Auto-population will fill responses from the Noncredit application.�

• Should applicants agree to "Terms" that they understand the noncredit status?
• Does CCCApply need to incorporate a disclaimer that noncredit students are completing the noncredit application?

Response: Currently, this requirement was not included in the v.1.0 version, scheduled to release in March 2019