SCHOOL NUTRITION PROGRAM APPLICATION RENEWAL

School Nutrition Program

Insert region logo/icon here

Created in partnership with:

SNP APPLICATIONS

• A new application packet must be submitted and approved prior to the beginning of the new PY. (PY July 1 – June 30)
• For a returning CE, certain information from the previous year’s application rolls over into the new program year. The contracting entity may modify information if it has changed.

​

Texas Department of Agriculture

2

Texas Department of Agriculture

3

Texas Department of Agriculture

4

Texas Department of Agriculture

5

Texas Department of Agriculture

6

Select

Select Application Packet Hyperlink

Texas Department of Agriculture

7

Modify

View and Modify if Needed

Modify

CONTRACTING ENTITY APPLICATION

Texas Department of Agriculture

8

• Q.A24 automatically selected to Yes
• This prompts the system to require an Attachment B

​

ATTACHMENT B

Texas Department of Agriculture

9

ATTACHMENT B

Texas Department of Agriculture

10

• Breakfast in the Classroom
• New to CEP – Non-Pricing

CONTRACTING ENTITY APPLICATION

Texas Department of Agriculture

11

• Participating in CEP?
• QA28 Selected Yes

​

• DO NOT Complete the CEP Schedule until site applications are completed

Texas Department of Agriculture

12

Modify

Select Modify Hyperlink

MEAL PATTERN DASHBOARD

Texas Department of Agriculture

13

• Update Document Preparer contact information

Modify

FOOD SERVICE MANAGEMENT COMPANY CONTRACT LIST (FSMC)

Texas Department of Agriculture

14

• A FSMC Contract is Required if Applicable

• Add contract under FSMC Contract List

FOOD SERVICE MANAGEMENT COMPANY CONTRACT LIST (FSMC)

Texas Department of Agriculture

15

00001 Status: Active

Region 6 ISD

DBA:

3332 Montgomery Rd.

Huntsville, TX. 77340

County District Code: 000-000

ESC: 6 TDA Region: 0

• All items in the checklist required to be identified as submitted to TDA

​

SITE APPLICATIONS

Texas Department of Agriculture

16

• Select School Nutrition Program
• Update site information and Save

INPUT ERRORS

Texas Department of Agriculture

17

• If an error code description in red is displayed at the top of the page or displays a message next to the field in error; the input errors must be corrected before you can proceed. The system will not save data entered on a screen that contains an input error.

WARNING ERRORS

Texas Department of Agriculture

18

• Warnings appear in blue and indicate an “out of the ordinary” data value. Warning errors do not need to be corrected prior to form submission.

CEP SCHEDULE

Texas Department of Agriculture

19

• Click the ADD Hyperlink under Action – Application Packet Dashboard

ADD

CEP SCHEDULE PAGE

Texas Department of Agriculture

20

• The CEP Schedule page allows the ability to elect CEP for an individual or group of sites based on identified student percentages (ISP).
• Base Year - A statistical analysis worksheet (SAW) must be completed by ESC Specialist prior to application completion

FOOD SAFETY INSPECTIONS

Texas Department of Agriculture

21

• Input Food Safety Inspection information from previous SY

ANNUAL AUDITS

Texas Department of Agriculture

22

• Non-Federal CEs that Expend $750,000 or more during the fiscal year in federal awards – Submit an Annual Audit
• Input federal fund source and amount received
• Go to Applications > Annual Audits
• Add current SY

SUBMIT FOR APPROVAL

An application packet can be submitted to the state (i.e., the Submit for Approval button is enabled)

Only If the Following Conditions Have Been Met:

• The CE application must contain no errors.

• At least one site application must exist and contain no errors.

• If the CE is using a food service management company (FSMC), at least one contract must exist and contain no errors.

• All items in the checklist must be submitted (submitted checkbox checked and date submitted is entered).

​

Texas Department of Agriculture

23

Submit For Approval

SUBMIT FOR APPROVAL

• Pending Validation - The application has not yet been opened or saved.
• Error - If the information input has failed system validation rules.

Texas Department of Agriculture

24

STATUS OF APPLICATION

• Not Submitted - The packet is created for the first time or when any of the packet items are created, revised, or modified, but the application packet has not been submitted to the state.
• Submitted – The application is submitted an error-free packet to the state. The entire packet becomes read-only to the contracting entity.
• Returned for Corrections - The state returned packet with instructions on the application packet screen.

Texas Department of Agriculture

25

STATUS OF APPLICATION

• Withdrawn - The contracting entity or state selects the withdraw button on the application packet screen.
• A status of “First Level Approved” can be withdrawn.
• A status of “Approved” packet cannot be “Withdrawn”. If an application has been “Approved”, it can only be “Cancelled” or “Terminated” by the state

Texas Department of Agriculture

26

27

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

​

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

​

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/ad-3027.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation.

​

The completed AD-3027 form or letter must be submitted to USDA by:

1. mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410; or

2. fax: (833) 256-1665 or (202) 690-7442; or

3. email: Program.Intake@usda.gov

​

This institution is an equal opportunity provider.