File Construction Workshop�Year 5 (Tenure)� Original content: CTLD 2020�Updates: Kerri Sowers Fall 2022

Today’s Session

1. Important Resources
2. Year 5 (Tenure) File Construction
3. Questions

Important Resources

• Locally Negotiated Agreements
• Faculty Evaluation Procedure (MoA)
• Faculty Evaluation Policy (University Standards – section 6.00 and 10.0)
• Program Standards
• School Standards
• Covid MOA
• Personnel Actions Calendar
• Summary Due Dates

File Construction Approach

YR 5 file is due by 5pm on January 31^st

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• Review MOA, Policy, & Standards
• Ask mentor/colleagues for samples & advice
• Consider your audience (PRC, Dean, FRC, Provost, President)
• Gather artifacts/evidence of excellence
• Engage in thoughtful self-reflection
• Utilize FAWN

Purpose of Decision File

• Procedure required by MOA
• Self-reflect on performance
• Receive tenure and promotion
• Receive feedback from PRC, Dean, FRC, Provost, and President

Stockton University MoA: Procedure for the Evaluation of Faculty & Library Faculty (2015)

Required Fifth Year File Content

• Background Materials
• File cover page & position description/responsibilities (School uploads)
• Updated Curriculum Vitae (CV)
• Self-Evaluation
• Executive Summary
• Narrative - reflect on ACHIEVEMENT of standards

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• Consider potential need for decoupling of tenure & promotion in this file (Covid or other reason)

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Self-Evaluation

• Executive summary
• 1-2 page overall summary
• Narrative
• Teaching section
• Service section
• Scholarship section

Required Fifth Year File Content

• Teaching Portfolio
• Representative syllabi
• Peer observation(s) - 2 per year
• 10 total, except for 2019/2020 – Covid MOA (must cite)
• SIPET trained and/or tenured faculty
• G course observation required
• IDEA/small class instrument
• Optional for spring 2020 – Covid MOA (must cite)
• Precepting survey
• Optional additional materials (sample assignments, lectures, rubrics, class feedback, etc.)
• Provide evidence and reflect about how you have met the standards for tenure and promotion

Required Fifth Year File Content

• Scholarship Evidence
• Samples of scholarly or creative work(s)
• Evidence of reviews, grants, or awards
• External Review (for early promotion to Associate Professor)
• Provide evidence and reflect about how you have met the standards for tenure and promotion
• Service Evidence
• Evidence of awards
• Letters that document impact of service (external and internal)
• Notice of committee appointments
• Task force/committee reports, meeting notes, other evidence that documents service contributions
• Provide evidence and reflect about how you have met the standards for tenure and promotion

Mistakes to Avoid

• Missing or inaccurate CV information
• Not considering the readers when writing (consider clarity, brevity, & specificity)
• Failing to reference the standards for excellence in teaching, service and scholarship (& promotion)
• Failing to provide evidence
• Not connecting your evidence to your self-evaluation

More Mistakes to Avoid

• Teaching philosophy not supported by evidence (or missing)
• No examples from IDEAs
• Overreliance on IDEA scores
• Lack of reflection/examination of trends (IDEA & other assessments)
• Not addressing feedback from previous file letters
• Not addressing precepting as teaching
• Blaming students for issues
• Failing to provide referenced document (or not referencing document used as evidence)

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Uploading File Content

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• Login Instructions
• Upload = Slow process

Next Step: YR 5 (Tenure) Decision Year�Program Review Committee (PRC) Vote

• PRC consists of either all or most of the tenured members of your program
• Minimum of 3 tenured faculty members
• Large programs (>10 tenured faculty members) the PRC will consist of at least 7 members, elected by simple majority
• Decision year – PRC vote
• Separate vote for tenure and for promotion
• The PRC can only consider the information in the file when providing feedback or decisions
• You are allowed to write rebuttal letters at each stage of the process (PRC, Dean, etc.)
• You have 3 days (letters are usually due by 2 PM)
• Reach out to the Union and CTLD for assistance

Next Step: Dean Review

• Dean will review the PRC letter and your file and make a recommendation separately for tenure and for promotion
• You have 3 days to submit a rebuttal letter

Next Steps:�FRC, Provost, & President Recommendations

• All decisions go to the FRC, then Provost, then President
• If you have a PRC member who is serving on the FRC, they will be recused from the discussion and vote at FRC level
• A program member (who was not on your PRC) is allowed to discuss and vote at the FRC level
• After the FRC vote and letter, the process will go the Provost and then the President
• You may write a rebuttal letter after any level adds their letter (you have 3 days to submit)

What’s Next?

• Recover (and hopefully celebrate!!)

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• Sixth Year Reconsideration Review File
• Must have had a positive review at one of the levels
• Notify Dean of resubmission at the start of the fall semester
• Submit updated file in the fall of year 6 (end of September)
• Provide new evidence or improve documentation to correct areas that were deficient

Questions??