SAP Procurement Processes
in S/4 HANA 2023
(update)
Product Type Group “2”
in Material Type “SERV”
for LEAN Service Material
Scenario testing/updates
for
S/4HANA 2023 for LEAN Service Procurement
SAP introduced the Lean Services Procurement process in SAP S/4HANA 1708 Cloud Release and with that introduce a new Material Type “SERV”
new Mat.Type “SERV” is assigned with
new Product Type Group “2” for the LEAN Service Scenario
new Field Ref.Key “SERV” to simplify (hide fields) for LEAN Service Material Master
Price Control Mandatory CANNOT be removed
Price Control “S” (Standard) is Mandatory
Change from “S” to “V” to NOT Allowed
Product Type Group “2” dictates Price Control must be “S”
Product Type Group “2” dictates Price Control must be “S”
Deselect “Price Control Mandatory” NOT allowed, so that in Material Master creation for LEAN Service cannot change Price Control from “S” to “V” (meaning Standard Price is inevitable for LEAN Service Scenario)
Qty/Value update is not allowed (switched off),
Double-click the “Qty/Value updating” folder to check
Double-click to Qty/Value updating
Qty/updating switch off selection for all Val.Area (Plants)
Ext.PO (at least to Vendor tested allowed) for STPO need to check
Int. PO (meaning Prod Order), indicator is not checked in Standard SAP delivery for Mat.Type “SERV” and cannot think of applicability of LEAN Service for Production Order, therefore I agree with this setting.
Purchasing data view
expected as this is for LEAN Service Procurement
I agree with Accounting with to use the Valuation Class for G/L Account Determination for Service Acceptance
Sales data view is pre-selected by SAP, therefore Material created with “SERV” can also create Sales Area data view in the Material Master and “should be” possible for SD processing BUT don’t at this point any special processes for SD for LEAN Service.
Despite SAP set pre-selected “Sales” view, it did not set an Item Category Group
in the Basic data view, you can immediately notice the Field Ref key “SERV” was introduced to HIDE what SAP thinks unnecessary fields for LEAN Service scenario
It maybe possible to use Mat.Group (to assigned Val.Class to it in the IMG) for G/L Account Determination
in case Accounting view is not created (but this case have to be tested)
You will have to enter the Purchasing Group mandatory as it is not Mandatory (otherwise, will have be manually entered in the PR)
Standard Price is set as Mandatory (change to “V” to allowed)
Valuation Class in Mandatory
Create Material “Z0” for LEAN Service using Mat.Type “SERV” with Purchasing view only.
Enter only Description, UOM, Pur.Group and Material Group
SAVE
without the Accounting data view, let’s test Valuation Class assignment to the Material Group for G/L Account Determination
LEAN Service Material “Z” requires Account Assignment due to Mat.Type “SERV” without Value update
not checking the ABPA Logic, but likely due to the Product Type Group “2” assigned to the Mat.Type “SERV” causing the Validity date Mandatory (not due to PR Doc type “NB”)
“Service Performer” is optional, will have to check Message “MM_PUR_REQN003” can be configured in IMG to be Mandatory
BUT, the “Service Performer” field CANNOT be found in the PR item data level screens (in this testing in S/4HANA 2023)
Note the Product Type Group “2” from the Material type “SERV”
Cost Center “G1VRCOM” was defaulted
Looks like SAP for this case is not using OKB9 to default the Cost Center by the G/L
OKB9
Just to double-click if Cost center is defaulted from the “Default Setting for User (PR)” FIORI App (should be unlikely, but apparently also not so
Looks like the Cost Center would not have possibly defaulted from the Personnel ID assigned to the SAP User creating the PR
PA20
PA20
the Logic of how this is defaulted will have to be Investigated (could be a simple reason not aware of at this time point)
May something to do with HR Org Unit’s Cost Center or Configuration not aware of
While Material Z1 created with Accounting view with Standard Price 10EUR/H, but LEAN Service Material Z0 was not created with Accounting view, and therefore Valuation Price has to be manually entered
Val.Price defaulted from the Material Master Accounting view
Material Z0 and Z both created using same Material Type “SERV”, Account Assignment Mandatory as expected
Similar to Material Z, Z0 also required Validity dates
While Material Z1 created with Accounting view with Standard Price 10EUR/H, but LEAN Service Material Z0 was not created with Accounting view, and therefore Valuation Price has to be manually entered
SAVE
PR created for LEAN Services
Material Z, Z0
LEAN Service Material “Z” with 10EUR/H for Vendor T-SUP03
LEAN Service Material “Z0” with 20EUR/H for Vendor T-SUP03
Source Determination for PR with Material “Z”
Move on to PR item 20 Material “Z0” for Source Determination
Source Determination for PR with Material “Z0”
Product Type Group is changeable in PR but as DISPLAY mode in the PO item level
GR indicator is Mandatory (although MIGO and ML81N is not possible) as Service completion is via a special FIORI App for SES
GR-Based IV is Mandatory
LEAN Service PO created
MIGO not allowed for LEAN Service PO
try to LOAD the LEAN Service PO
ML81N not allowed for LEAN Service PO
APPID is F2027
The special FIORI app created for LEAN Service SES only was released in 2017
Looks like it is available for On-Premise and Private Cloud (not sure about Public Cloud)
LEAN Service Workflow will be explored soon
Special FIORI App created for LEAN Service SES
Create SES for LEAN Service PO
Enter name of SES
Enter GR Date
Do not select, wait for loading selection screen
Select boTH Services, and click “ADD”
Not sure if Steps used were not optimal OR is this on purpose from SAP for 2 empty lines OR other reasons
Enter the Mandatory Performance Period, and click > for Item 0010 LEAN Service Z
Green bar does not mean Service entered, NOTE
Stated is still 0H
Serviced Hours rendered to be entered here
enter 1H
and click APPLY
No more GREEN BAR,
but NOTE�Stated in now 1H
After enter Performance Period, click > to enter the Stated Hours done
Service Performer is Optional in Standard SAP (The Service Performer is a business partner executing a service . The service performer ID or the service performer name can be entered into the service performer field (or selected by using the F4 help) in the general information of the item.)
Performance Period is Mandatory and can be entered here as well
Enter the State Hours for LEAN Service “Z0”
click “Create” will ignore the BLANK lines
as
there are possibly meant for UNPLANNED Services entry if “Enhanced Limits” are set in the PO item (this will have be simulated at another time)
note the SES number 2000000004
NOT yet click for Service Acceptance
Stated hours (Actual) for Planned LEAN Services entered
As similar to External Services Service Master via ML81N, the LEAN Service posted via the FIORI App also registered in th PO History
it is NOT possible to click on it to navigate to ML81N
note the LEAN Service PO still cannot be accessed via ML81N
The record of the LEAN Services SES is only Statistical in the S/4 Backend system
check the Process flow in Manage PO
FIORI App
Check if LEAN Service SES displayed in the Process flow
Yes, the LEAN Service SES is displayed in the Process flow
the SAME App that was used to create the LEAN Service SES
Process flow in the “Manage SES” Fiori App is similar to
Process flow in the “Manage PO”
This could be FLEXi-Workflow which is not setup for this Simulation (next time)
for now Proceed to Service Acceptance to the LEAN Service SES
Service Acceptance (Simple method), similar to ML81N green flag
Note Document status changed
while still in the “Manage SES - Lean Service” Fiori App, check the Process flow
SES Acceptance for the LEAN service generate Material Document (with the FICO Document)
check the Process flow in the “Manage PO” FIORI App
click on the GR box to display the Mat.Doc
Fact Sheet
click on the GR box then in dialogue, click on the Doc#
SES Acceptance records the LEAN Service Material and Actual Qty in the Material Document
click on the Accounting Document and then in dialogue, click the “Manage Journal Entries” FIORI App
Debit Expenses
Credit GR/IR
click the Material Document in the PO History
similar data found in Material Doc in the S/4 Backend
Debit Expenses
Credit GR/IR
3-way watching in MIRO for the LEAN Service PO
Logistics Invoice Posted
Logistics Invoice is seen in the PO History in ME23N
check the Process flow in the “Manage PO” FIORI App
Logistics Invoice also see here
check Process flow (or PO History here)
Note Logistics Invoice Document
Check if Logistics Invoice is also updated in the Process flow (Document flow) in the “Manage SES” Fiori App
Note these SES without GR dates
Note the processed PO has a GR date (today)
Invoice entry is not updated to the SES
Complete Doc.Flow also in the SES