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Xanadu

Parent/Guardian Meeting

Monday, September 23, 2019

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Please pick up your student’s packet on the front of the stage

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Agenda

  • Navigating website and payment system
  • Production Contract / Handbook
  • Transportation & Substance Abuse Forms
  • Merch Purchases
  • Student Shoutout
  • Booster Club
  • Student Assistance Fund
  • Volunteer Committees

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Navigating Website & Payment System

  • www.owtheatre.com
  • Click on ‘Parents’ tab
  • All info will be on this page
  • InTouch Payment Portal
    • Button for login will be on Parents page�
    • Charges will get put on your student’s account�
    • Can go in and pay with card

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Production Contract

  • Read the following sections of the handbook and sign the contract agreement (one of the pink forms) - students went over the handbook today
    • Code of Conduct
    • Digital Citizenship
    • Substance Abuse Policy
    • Attendance/Absence Policy
    • Cell Phone Usage
    • Dress Code Expectations
    • Financial Obligations
    • Fundraising Obligations
    • Tech Hours Expectations
    • Academic Expectations

FORM REQUIRED to turn in: THURSDAY, 9/26�Note: all the printed forms say Friday 9/27, but I neglected to notice that we didn’t have school on Friday

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Production Fee:

$40.00 cast (includes t-shirt)

$20.00 crew (includes t-shirt)

Must be paid on parent portal by 10/04/19

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Transportation Form & Substance Abuse

  • Both on pink paper
  • Must have a copy even if you filled them out for a different activity
  • If you don’t have one in your packet, it means that I already have it from State Thespian Conference forms�
  • REQUIRED to turn in: THURSDAY, 9/26�Note: all the printed forms say Friday 9/27, but I neglected to notice that we didn’t have school on Friday

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Merch Purchases

  • All students will receive a show shirt as part of their production fee
  • All other merchandise is completely optional

Form OPTIONAL but must be turned in: THURSDAY, 9/26�Note: all the printed forms say Friday 9/27, but I neglected to notice that we didn’t have school on Friday

Payment due on parent portal by 10/11/19

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Student Shoutout

  • Completely optional
  • A fun way to congratulate your student in the program

Form OPTIONAL but must be turned in: THURSDAY, 9/26�Note: all the printed forms say Friday 9/27, but I neglected to notice that we didn’t have school on Friday

Payment due on parent portal by 11/01/19

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Booster Club Application

  • West Thespians Booster Club supports the theatre department financially
  • Membership comes with voting power at meetings

Form OPTIONAL but �must be turned in: THURSDAY, 9/26�Note: all the printed forms say Friday 9/27, but I neglected to notice that we didn’t have school on Friday

Payment must be paid in a CHECK to “West Thespians Booster Club”

This is the ONLY check you will write!

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Student Assistance Fund

  • Can only be used for required charges (production fee)
  • Assistance is not guaranteed, but we will make every effort to cover it

Form OPTIONAL but �must be turned in: THURSDAY, 9/26�Note: all the printed forms say Friday 9/27, but I neglected to notice that we didn’t have school on Friday

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Rehearsal Schedule

  • You are receiving a printed schedule for general use, but ALWAYS check the ‘Master Schedule’ located on the owtheatre website: www.owtheatre.com
  • Choreo gets updated once Megan knows what she needs to work

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Fan Angel

  • Like ‘Snap-Raise’ but they only take 7% of the profit instead of 30%
  • I will e-mail a link for you to share on social media
  • Students need to come tomorrow with TEN email addresses

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Food Info

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  • Food during tech/dress rehearsals
    • Will be catered this year
    • Early November, we will have an order form
    • Can purchase whatever meals you’d like
    • Price will be around $5.00 per meal
    • Students can always bring their own food
    • Construction work days that last longer than 4 hours will have either a lunch/dinner break worked in or pizza (or similar) will be provided

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Volunteer Info & Committees

  • Flower Sales - Christine Keiter
  • Silent Auction - Brenna Bannister
  • Concessions - Kathryn Heflin
  • Box Office - Morgan Lang
  • Merch Sales - Morris
  • October 1 - Sign Up Genius link will go out via email
  • October 19 - signed up volunteers will receive early access ticket sales via email�

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