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SAP S/4HANA

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Material Management

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Purchase Order Reminder Letter

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S/4HANA

S/4HANA

  1. Purchasing Value Key “Z” with 1st Reminder 5 days after the Delivery Date.
  2. Material Master “M01” assign with PVK “Z” and Purchasing Info Record with Vendor “V01”.
  3. Create Purchase Order with Delivery Date 05.08.2025 and print the PO.
  4. Check if PO is printed.
  5. Generate Reminder Letter.
  6. Check new Message in PO.
  7. Message Output the Reminder.
  8. Output type “MAHN”.

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A negative number of days means that a reminder is to be issued to the vendor n days prior to a certain date (for example, the delivery date or the deadline for submission of quotations).

A positive number of days means that a letter or message urging delivery or submission of a quotation etc. is to be issued n days after the due date.

a new Purchasing Value Key “Z” is created for this settings.

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S/4HANA

S/4HANA

  • Purchasing Value Key “Z” with 1st Reminder 5 days after the Delivery Date.
  • Material Master “M01” assign with PVK “Z” and Purchasing Info Record with Vendor “V01”.
  • Create Purchase Order with Delivery Date 05.08.2025 and print the PO.
  • Check if PO is printed.
  • Generate Reminder Letter.
  • Check new Message in PO.
  • Message Output the Reminder.
  • Output type “MAHN”.

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The new Purchasing Value Key “Z” is assigned to the Material “M01”

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The new Purchasing Value Key “Z” Reminders are defaulted from the Material Master to the “General Data” of the Info Record

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S/4HANA

S/4HANA

  • Purchasing Value Key “Z” with 1st Reminder 5 days after the Delivery Date.
  • Material Master “M01” assign with PVK “Z” and Purchasing Info Record with Vendor “V01”.
  • Create Purchase Order with Delivery Date 05.08.2025 and print the PO.
  • Check if PO is printed.
  • Generate Reminder Letter.
  • Check new Message in PO.
  • Message Output the Reminder.
  • Output type “MAHN”.

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Delivery date is 05.08.2025

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SAVE the PO

Reminder days defaulted from Material Master/Info Record but can be change in the PO item Delivery tab

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PO#4500017244

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print the new PO

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click “Output Message”

PO must be processed “Message Output” before the the Reminder Letters can be Outputed/Generated

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S/4HANA

S/4HANA

  • Purchasing Value Key “Z” with 1st Reminder 5 days after the Delivery Date.
  • Material Master “M01” assign with PVK “Z” and Purchasing Info Record with Vendor “V01”.
  • Create Purchase Order with Delivery Date 05.08.2025 and print the PO.
  • Check if PO is printed.
  • Generate Reminder Letter.
  • Check new Message in PO.
  • Message Output the Reminder.
  • Output type “MAHN”.

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new PO Outputed

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S/4HANA

S/4HANA

  • Purchasing Value Key “Z” with 1st Reminder 5 days after the Delivery Date.
  • Material Master “M01” assign with PVK “Z” and Purchasing Info Record with Vendor “V01”.
  • Create Purchase Order with Delivery Date 05.08.2025 and print the PO.
  • Check if PO is printed.
  • Generate Reminder Letter.
  • Check new Message in PO.
  • Message Output the Reminder.
  • Output type “MAHN”.

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Reminder Letters are generated via ME91F

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Delivery Date is 05.08.2025,

5 days after the Delivery Date which is 10.08.2025 then can issue the 1st Reminder Letter.

but

09.08.2025 is only 4 days from the Delivery Date (Date calculation is Calendar Day and not work day)

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Delivery Date is 05.08.2025,

5 days after the Delivery Date which is 10.08.2025 then can issue the 1st Reminder Letter.

but

09.08.2025 is only 4 days from the Delivery Date (Date calculation is Calendar Day and not work day)

therefore, no Reminder Letter

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Delivery Date is 05.08.2025,

5 days after the Delivery Date which is 10.08.2025 then can issue the 1st Reminder Letter.

but

10.08.2025 or later entered as the Reference Date will be able to issue the Reminder Letter

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Delivery Date is 05.08.2025,

5 days after the Delivery Date which is 10.08.2025 then can issue the 1st Reminder Letter.

but

10.08.2025 or later entered as the Reference Date will be able to issue the Reminder Letter

Therefore, Reminder Letter is Possible

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Check the Message Output type generated

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new Message with Output type “MAHN” generated

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S/4HANA

S/4HANA

  • Purchasing Value Key “Z” with 1st Reminder 5 days after the Delivery Date.
  • Material Master “M01” assign with PVK “Z” and Purchasing Info Record with Vendor “V01”.
  • Create Purchase Order with Delivery Date 05.08.2025 and print the PO.
  • Check if PO is printed.
  • Generate Reminder Letter.
  • Check new Message in PO.
  • Message Output the Reminder.
  • Output type “MAHN”.

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check new Reminder Message in the PO

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new Message with Output type “MAHN” generated

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S/4HANA

S/4HANA

  • Purchasing Value Key “Z” with 1st Reminder 5 days after the Delivery Date.
  • Material Master “M01” assign with PVK “Z” and Purchasing Info Record with Vendor “V01”.
  • Create Purchase Order with Delivery Date 05.08.2025 and print the PO.
  • Check if PO is printed.
  • Generate Reminder Letter.
  • Check new Message in PO.
  • Message Output the Reminder.
  • Output type “MAHN”.

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Message Output the Reminder

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Print Preview

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Reminder letter

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S/4HANA

S/4HANA

  • Purchasing Value Key “Z” with 1st Reminder 5 days after the Delivery Date.
  • Material Master “M01” assign with PVK “Z” and Purchasing Info Record with Vendor “V01”.
  • Create Purchase Order with Delivery Date 05.08.2025 and print the PO.
  • Check if PO is printed.
  • Generate Reminder Letter.
  • Check new Message in PO.
  • Message Output the Reminder.
  • Output type “MAHN”.

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Output Type for PO is the Configuration

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Processing Routine for Output Type “MAHN”

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FORM Routine

Medium

FORM