HRIS Governance Strategy Group Meeting

​

Date: 02-28-2023

Agenda

• UKG Project Updates - Giselle
• CPPS Platform Migration Updates - Lori
• Payroll Modernization Updates - Sarah/Ad Hoc/Gray Digital
• Next Steps

​

​

UKG Dimensions Updates

• UKG Kronos Dimensions Accessibility Demo - held last Friday, gathering feedback from OIT’s Accessibility Team
• CDEC - Project kick off meeting with UKG was held this month
• Adding new Org QAA in CPPS - testing should being early March
• UKG Biz Str Training – Started January 27, 2023
• DPA guiding agencies: Business Structures and Pay Rules
• 56 wk Proj modeled per enterprise instance; all agencies (CDHS excepted)
• OIT PM - Fully engaged | Upfront discovery continues
• Business Structures | Net New Agencies | Completed by end of March
• Built: DOE, HC
• In Process: CSDB, CSI, and Public Defenders

Next…

• Business Structures → CPPS and Dim. test env
• Dim. user training while OIT and UKG build interfaces
• Agency Testing: Kronos Dimensions, Payroll, and Payroll Labor Allocation to CORE testing

​

​

CPPS Lift and Shift Updates

• CPPS migration : Tech Debt mainframe decomm
• Vendor A&M for Mainframe Storage Stabilization - timeframe TBD with Vendor
• New storage devices received; Installing by EoM
• Vendor Ensono for Mainframe Sustainability project; CPPS included - SOW to be finalized this week
• CPPS DR env: Created/Tested first

​

​

Next…

• CPPS Prod env: Create & test. OIT/DPA implementation date negotiation

​

​

Add’l Thoughts

• Coordinating planning/timeline w/DPA; Pursuing cross-project alignment
• Concurrent demand upon DPA & OIT personnel across projs

​

​

Data Warehouse POC

Payroll Modernization Timeline

Project Start January 2024

Agency Listening Sessions

Request for Information

Complete

Payroll System

Procurement

Payroll Data as

a Product

API Req’mts

Data Quality Recos

Data Catalog

Payroll Data as a Product

Ad Hoc and Gray Digital are working in two-week sprints now through July to

• Create a data catalog for payroll data
• Determine data clean up needs
• Create a proof of concept data environment
• Establish business priorities for future integration needs

​

Current Focus

• Scenario mapping
• Data journey mapping
• Populating data catalog
• ​

7

Research question: What is the minimum data necessary for payroll?

Goals: Define minimum data for the data catalog, define data cleanup needs, map out the payroll data that is used. Understand how various data users use the data, why they use it, and how they access, manage, and/or collect it.

Scenario Areas

8

Scenario Mapping

Payroll Data Catalog

Related Project Timelines (Updated as of 2/27/23)

CDHS HRIS Implementation (UKG) (timeline TBD)

CPPS Lift and Shift (TBD)

Payroll Mod Selection/Contracting

Payroll Mod Solicitation

Payroll Mod Implementation (3-5 years estimated)

UKG Dimensions Implementation

(13 agencies) (56 weeks)

UKG Dimensions (DOLA, DMVA, DOC)

CDHS UKG Phase 3 - CLAS & Advanced Scheduling (timeline TBD)

UKG Dimensions Department of Early Childhood (CDEC)

Steps Implementation

Next Steps

​

• Strategy Group Meeting - March 28, 2023

​

• ERP Steering Committee Meeting - April 6, 2023

​

If you have any questions, please contact Tobin Follenweider or Sarah Clark

​

​

​

​

​

​

​

​

​

​

​

​

​

Thank you!

​

Participants