Creating a Sustainable RC System with YouCanBook.Me

Amanda Nichols Hess | nichols@oakland.edu

bit.ly/hessACRL2015 | CC BY-NC-SA 2.0

The Wolf Law Library, Reference Desk by The Wolf Law Library is licensed under CC BY NC-SA 2.0

Focusing research help

• Research consultations: 1:1 meetings between librarians and students, faculty, or staff

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• How to best coordinate for:
• Liaison areas?
• General help?

Could it be the droid I’m looking for? by Nukamari is licensed under CC BY-NC-SA 2.0

YouCanBook.Me & OU Libraries

+

@

• Free tool - integrates with Google Apps

• Allows for coordinated and individual calendars

Setting up YouCanBook.Me

Log in with a Google account, then configure...

Name your calendar, link to your Google calendar

When are you available?

What info do you want from people?

How far ahead can people book? End date?

Set up one booking calendar for multiple people

Post-booking confirmation information

How can people cancel a booking?

Want to send a follow-up email?

How should your calendar look?

Email, text, and calendar reminders (for both parties!

YouCanBook.Me: Times

Set up events on your calendar with the same name and marked as Available

YouCanBook.Me: Times on Calendar

Time marked as Available

On a separate, shared calendar

Name matches YouCanBook.Me

YouCanBook.Me: Booking Form

YouCanBook.Me: Teams

Team

Individual

&

Live Demonstration?

www.youcanbook.me

Recommendations

• Pilot it first with a handful of users
• Contact YouCanBook.me - upgrades?
• With teams: Create separate Google calendar(s) for appointments
• Use / adapt the handout!

good advice by jen collins is licensed under CC BY-NC-SA 2.0

Questions

Question Everything (Nullis in verba) Take nobody's word for it by Duncan Hull is licensed under CC BY 2.0

Discussion