We’re excited you’re applying to the Rev Transcription Team! This guide will help you transcribe a short audio sample in the next step using our online transcription editor. Click on this slide to see the next page. >>

You can refer to this guide at any point during your application.

Rev Transcription Applicant Style Guide

A transcript is a written record of spoken dialogue. As a freelance transcriptionist, you’ll be transcribing audio files from our customers—business owners, teachers, researchers, and more!

In the following guide, you’ll learn how to create highly accurate and professionally formatted transcripts.

Before you begin:

  • You can refer to this guide at any point during your application.
  • Always follow the guidelines listed on the following pages.
  • Use your best judgment to apply these rules to any circumstances you encounter.

Intro to Transcription

You’ll use Rev’s online transcription editor to transcribe a short sample audio file and submit your application. Type what you hear and create new speakers when needed. Listen closely to make sure you are distinguishing between different speakers.

Did you know?
You can also click on a Speaker to create a new speaker and select or edit an existing speaker.

Spell check

Timestamp tool

Shortcuts to application help

Using the transcription editor

Listen carefully to the audio sample and type out the words with minimal errors.

As spoken word is not always grammatically correct, your transcription should preserve the original speech. Please do not write what you think the speaker meant to say.

  • Don’t paraphrase, substitute or omit words
  • Don’t rearrange the order of speech
  • Don’t correct or edit a speaker’s grammar
  • Don’t correct pronunciation unless it distracts from readability


Use your best judgment to edit for readability by omitting content that distracts a reader from the core content.

  • You can omit filler words (ums, ahs), false starts, stutters and repetitions.
  • You can also omit quick interjections, such as someone saying "mm-hmm", unless it is a direct response to a question.

However, never change the story being told.

  • Don't correct a speaker's grammar or pronunciation that is easily understood. E.g. "gonna" should stay as "gonna".
  • Don’t edit or omit special words, entire sentences, or expletives.
  • If in doubt, don't omit the word(s).

Editing for readability

Research proper spellings and capitalizations for important words, phrases and terminology you may not be familiar with.

  • Always Google proper spelling of proper nouns and topic-specific vocab (e.g., Instructables, DIY, soldering iron).
  • If a spelling is not easily researchable, make your best guess using a common or phonetic spelling of the word.
  • Spell words consistently throughout the transcript.

Grammar & research

When you cannot confidently hear or understand a word or phrase, insert a timestamp using the timestamp tool in your toolbar. Do not just leave it blank or add your own notation (e.g. *unclear audio*)

An “inaudible” timestamp should be used when the speaker mumbles or the audio becomes unclear.
A “crosstalk” timestamp should be used when another speaker talks over the primary speaker.

Handling difficult audio or words

Here are examples of how to use punctuation to improve the readability of the transcript:




  • Use where appropriate (e.g. short pauses in speech). Do not use in excess to the point where it inhibits readability.
  • For significant pauses, use an ellipsis.

I was going to go to the store, probably by train, but decided not to.


  • Use to indicate a speaker has trailed off or paused significantly in the middle of a statement.
  • An ellipsis should have a space before and after (“ … ”)
  • Capitalize the word after an ellipsis if it starts a new thought.

He wanted to speak … We all listened expectantly, not knowing what would come next.


  • Use to indicate abrupt interruptions and cutoffs.

Speaker 1: I couldn’t wai-

Speaker 2: Wait for what?

Quotation Marks

  • Use when a quote is directly stated or implied.

Then I told him, “I don’t think I can,” and he said, “Okay then.”



Get approved

Complete training

Claim your first job

Review feedback

Get paid!

The first step is to apply through our online application, which consists of a grammar quiz and a transcription test. These test your mastery of the English language and your ability to learn and apply basic transcription skills.

If your application is approved, you'll receive an email letting you know when you can start working. In most cases, you'll be able to start immediately.

If you’re approved, you will be taken to a short free training course to help you practice your transcription skills and get familiar with our online Transcription Editor.

When you’re done with training, you can claim your first job. You’ll be able to choose your job from a list of audio files that need transcription. The pricing, deadline, and content of each job is transparent—you decide if you want to claim the job.

You’ll receive a grade and feedback on each of your jobs from an experienced transcriptionist. This will help you learn the ropes and keep improving every day!

We payout every Monday to your PayPal account—no exceptions. If you’ve completed any transcriptions in the previous week, you’ll have money in your pocket on Monday.

Appendix: Application process

Rev Transcription Applicant Guide v3.1 - Google Slides