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  1. Access Versatrans
  • Search for a Student

Versatrans

E-Link User Manual

Versatrans E-Link allows users to access student transportation arrangements for their school. Access is view or print only. Potential users must submit a “Transportation Software User Access Request” form to the Pupil Transportation Branch. A User ID and Password will be returned. Login to e-Link here.

For additional help or information, please contact

CPS Pupil Access Transportation at 513-363-RIDE (7433).

The Web page location of the Versatrans

E-Link is: http://elink.cps-k12.org/elinkrp

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Login with UserID and Password provided.

On the first screen, click on Work with Students

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On the next screen, click on Find Students

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Versatrans

Basic Search

  • Conduct a Basic Search

Once you select Find Students, e-Link defaults to a Basic Search. See next pages for Advanced Search information.

  1. Type student information in the fields provided and/or use the drop down lists to select student information.
    1. Note: Use the *(shift+8) as a wildcard in either name field when you do not have the exact spelling.
    2. The * can be used in front: *mith or at the end: smi* or both: *mi*
  2. Use the drop down to select how you would like to sort any results.
  3. Click Find Students

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  • Search Results

All search results display as a list, organized by your selected sorting order.

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Click on any student’s name for more information.

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  • Student Information

The student’s basic information is displayed.

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Click Show/Hide Transportation Information for the Transportation Information

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Click Show Basic Information for more information. See next page.

Versatrans

Basic Search

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  • Student Information, continued

Versatrans

Basic Search

Basic information shows the emergency contact and student address(es). Click Show Info Fields to expand the screen and show additional information for the student.

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Advanced Search

  • Conduct Advanced Search

Select Advanced Search on the Student Search screen.

Multiple criteria can be used in an advanced search

  1. Select a Field
  2. Select an Operator
  3. Enter a Value
  4. Click on Add Criteria
  5. Repeat until all fields you require are added
  6. Use the drop down to select how you would like to sort any results.
  7. Click Search

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Click Clear Search Criteria to remove selected criteria

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Versatrans

Generate User Reports

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Two user reports can be generated in Versatrans: Student List Report and Stop Locations Report.

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The Student List Report teachers and administrators might run to obtain a list of students and their pertinent transportation information.

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The Stop Locations Report shows all of the bus stops for specific routes. The report includes bus number and/or route number, route number, bus driver, school, route description, route mileage, route time, bus stop name, time at stop, and students at stops.

  • Generate Stop Locations Report:

From the Home menu, select Run Reports.

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On the next screen, select Stop Locations Report.

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Generate User Reports

  • Generate Stop Locations Report, continued
  1. Select the route for the report.
  2. Filter the route list using the drop down menus
  3. Select the day.
  4. Click Generate Report
  5. The report will initiate; once it is complete the screen will reload and display the report.

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Generate User Reports

  • Generate Stop Locations Report, continued

The Stop Locations report will display on screen.

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  1. Select report parameter to add more information to the report.
  2. Show Route Map to display map on screen.
  3. To export the report, select an option from the drop down menu and click Go.

Note: Vendor name is listed at the top center of the report.

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Generate User Reports

  • Generate Student List Report:

From the Home menu, select Run Reports.

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On the next screen, select Student List Report.

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Generate User Reports

  • Generate Student List Report, continued
  • Type student information in the fields provided and/or use the drop down lists to select student information.
    • Note: Use the *(shift+8) as a wildcard in either name field when you do not have the exact spelling.
    • The * can be used in front: *mith or at the end: smi* or both: *mi*
  • Use the drop down to select how you would like to sort any results.
  • Click Create Report. Report will initiate and refresh when complete.

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Generate User Reports

  • Generate Student List Report, continued

The Student List report will display on screen.

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  • Select report parameter to add more information to the report.
  • To export the report, select an option from the drop down menu and click Go. You must have Adobe Reader installed to generate the report.

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