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Goochland County Public Schools�

Capital Improvement Plan Draft

School Board Meeting

Nov. 9, 2021

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Basis of Capital Improvement Plan

Address capital needs of the School division so that school buildings remain inviting, safe, and comfortable for students and staff
Build off of previous years where possible but when new information arises (such as the Dewberry Facility Assessment study this year and/or updated long-term economic information) the plan may be significantly modified to address School needs
Present full capital costs of projects, including industry-standard contingencies, so that there are few surprises when projects are started
Support the ENGAGE 20/26 Strategic Plan to “exceed indoor environmental quality standards”, “maintain and create sustainable facilities and equipment”, and “create flexible learning spaces.”

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10 Year CIP Approval - SB 12/8/2020

650 student with 50 student preschool wing - new GES school.

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10 Year CIP Approval - BOS 4/20/2021

Board of Supervisors moved the GHS projects out by one year and moved BES and RES land purchase and new school construction out of the 10 year window (BES FY2034 and RES FY2039)

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Retained HBA Engineering Capital Cost Model

for all large projects

HBA model is being used by the County for their projects (two 5% contingencies on hard costs plus industry standard soft costs)
Last year model: Construction variable

inflation from Market Watch (Oct. 2020)

Square footage cost based on 2020 VDOE statewide construction costs and reviewed by HBA for GES - increase from $262.50/sf to $282/sf. School site increased to 25 acres.
Current model - no change for 2022 projects; changed all other projects to 5% inflation model (currently preferred by capital planners) and inflated to County-approved project year. Complete set of capital cost worksheets

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HBA Capital Cost Model for new construction at GHS - CTE Addition, Auxiliary Gym, Wrestling Room, General renovations for CTE/Fine Arts (FY 2025*)

2018 2024/25 (last yr) 2025/26

30,000 sf CTE Addition $9,750,000 → $13,202,933 → $14,479,058

10,000 sf Auxiliary Gym $2,500,000 → $ 3,705,179 → $ 4,032,758

3,000 sf Wrestling Room $ 750,000 → $ 1,111,554 → $ 1,209,827

General Renovations (fine arts) $1,372,712 → $ 2,042,628 → $ 2,223,219

Total new HS additions/general renovations $21,944,862

*County moved this to FY2025. New GCPS recommended timeframe: FY2024 Engineering, FY2025/26 bid and construction. Higher costs due to 5% annual inflation, added year, and addition of project manager and commissioning.

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HBA Capital Cost Model for C-143 renovations at GHS (FY 2026)*

2018 2025 (Last year) 2026

C-143 Renovation estimate $1,038,090 → $1,621,938 → $1,765,335

*County moved this to FY2026; new GCPS recommended timeframe: FY2024 Engineering, FY2026 bid/construction. Higher costs due to 5% annual inflation and added year.

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HBA Capital Cost Model for new HS Fields, field house (FY 2028)*

2018 2028 (Last year) 2028/29

New fields (artificial turf, new

soccer/lacrosse practice fields) $1,038,090 → $2,893,668 → $2,893,668

NEW NEED: Expanded field house space

(use Wrestling room as cost model)** n/a n/a $1,400,526

Total fields/field house renovations $4,294,194

*County kept this at FY2028; new GCPS recommended timeframe: FY2024 Engineering**, FY2028 bid and construction.

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Recommended Capital Costs in Future Modeling

Project Manager and Commissioning Services on all major construction/ renovation projects - 4% of construction cost

Added almost $1 Million to GHS Renovation/Addition Projects (FY2024)

Demolition/Renovation costs when a building is no longer used as a school - placeholder values and years

GES - County has $2M in their FY2025 Facility CIP for Human Services/School Admin renov.
$500K (G Tech/ECSE) - FY2028
$1M (BES) - FY2036
$1.5M (RES) - FY2042

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Capital Maintenance Pool - single HVAC unit replacements, sidewalks, painting schedule, plumbing, well repairs

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School	FY2023	FY2024	FY2025	FY2026	FY2027
BES	$50,000	$50,000	$50,000	$50,000	$50,000
GES/ECSE	0	0	New Building	50,000	50,000
RES	50,000	50,000	50,000	50,000	50,000
GMS	75,000	75,000	100,000	100,000	100,000
GHS	75,000	75,000	75,000	75,000	75,000
All facilities	$250,000	$250,000	$275,000	$325,000	$325,000

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Capital Technology/Security Pool - cameras, door access, Promethean boards/projectors

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School	FY2023	FY2024	FY2025	FY2026	FY2027
BES		$25,000	$25,000	$25,000	$25,000
RES		25,000	25,000	25,000	25,000
GMS	$50,000*	50,000*	25,000	25,000	25,000
GHS	25,000	25,000	25,000	25,000	25,000
All facilities	$75,000	$125,000	$100,000	$100,000	$100,000

*Promethean Board replacement project

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Randolph ES Renovation Projects

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Project	FY2023	FY2024	FY2025	FY2026	FY2027
Aging Kitchen equipment replacement*	$59,220			$67,461	$70,834
Replace all building lights with LED and upgrade lighting controls*		$161,406	$169,476	177,950
Replace needed electrical panels and switchgear in 1958 section/transformer*		298,006
Renovate Boys & Girls Restrooms at main entrance to current code and ADA requirements/new tile & drainage*		264,865
Roof repairs - oldest sections*				153,762	246,067
Furniture refresh				300,000
Playing fields refresh			50,000
Total	$59,220	$724,277	$219,476	$699,173	$316,901

*As recommended in Dewberry Engineering study, October 2021 (Total $2,019,047)

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Byrd ES Renovation Projects

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Project	FY2023	FY2024	FY2025	FY2026	FY2027
Aging Kitchen equipment replacement			$80,339	$84,356
Replace all building lights with LED/upgrade lighting controls - start 3 year phase-in*					$161,747
Replace needed electrical panels and switchgear in 1958 section/transformer*		$202,970
Renovate Boys & Girls Restrooms at main entrance to current code and ADA requirements/new tile & drainage*				278,108
Roof repairs - oldest sections*			321,357	82,776
Furniture refresh				300,000
Replace failing windows/refinish gym floor*				55,062	43,266
Total		$202,970	$401,696	$800,302	$205,013

*As recommended in Dewberry Engineering study, October 2021 (Total $1,609,982)

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Miscellaneous Special Projects

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School/facility project	FY2023	FY2024	FY2025	FY 2026	FY2027
GMS Video camera replacements**					$302,479
GMS carpet and tile replacements				$100,000	57,443
GMS playing field upgrade		$50,000
Bus Garage projects*	$51,931		$82,694
Bus & vehicle purchases (one each)	110,250	115,763	156,279	164,093	172,298
All other facilities	$162,181	$165,763	$238,973	$264,093	$532,220

*Window and HVAC replacements (FY2023); plumbing, security, and front lot paving (FY 2025)

**As recommended by Dewberry Engineering, October 2021

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Goochland HS Renovation Projects

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Project	FY2023	FY2024	FY2025	FY2026	FY2027
Replace kitchen equipment*		$125,906	$132,201	$138,811	$145,751
Tile replacement				100,000
HVAC system upgrades*	$1,153,906	2,376,623	2,922,154	523,032	1,138,571
Athletic department upgrades	40,000	40,000	40,000	60,000	40,000
Upgrade generator transfer switches; replace video cameras*		304,511			310,775
Replace all building lights with LED and upgrade lighting controls*		215,015	225,766	237,054	248,907
Total	$1,193,906	$3,062,055	$3,320,121	$1,058,897	$1,884,004

*As recommended by Dewberry Engineering, October 2021 (Total $11,018,981)

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HVAC projects changes from last year:

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Projects	FY2023	FY2024	FY2025	FY2026	FY2027	Total
Last year COVID-19 funding allowed us to spend over $1M in proactive HVAC projects at RES and GES. These facilities may not need HVAC equipment replacement during their remaining life. Staff knew equipment replacement was needed at 20 year old GHS but thought that it could be handled in-house as each piece of equipment failed with minimal upgrades needed.
Schools division -wide	$100,000	100,000	200,000	200,000	100,000	$700,000
The Dewberry Engineering study* pointed out the need to be proactive on all equipment replacement, especially equipment that had a school-wide impact and could shut the school down. GMS equipment will need $4,547,341 in replacements starting in 2028, as GMS reaches its 20th year.
GHS HVAC system upgrades*	$1,153,906	2,376,623	2,922,154	523,032	1,138,571	$8,114,285
			Year over Year Difference			$7,414,285

*As recommended by Dewberry Engineering, October 2021 (Total $11,018,981)

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10 Year CIP Draft - SB 11/9/2021

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30 Year CIP Draft - SB 11/9/2021

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Complete 30 year CIP with underlying facility worksheets

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Next Steps

December 2021: 30-year CIP adopted by School Board
Jan/Feb 2022: Joint Board of Supervisors/School Board CIP discussions
Feb/Mar 2022: Board of Supervisors presents county-wide CIP for public hearing
April 2022: Board of Supervisors adopts 25-year CIP (FY2023 appropriated, FY 2024-2027 funded; FY2028-2047 information only for proffer analysis and capital planning)

Any questions?

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