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1st Progress Meeting – EVE VISTA

Professor Konstantinos Petridis, Hellenic Mediterranean University, Crete, Greece

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Project Overview

Project title & acronym

Virtual Exchange, Soft Skills Training in the Age of Digitalization (VISTA)

Funding Program and Duration

EACEA /1st of April 2025 – 30th of March 2028

Strategic Relevance and expected impact

    • Promoting intercultural dialogue: soft, digital skills development (teaching, practicing and assessment)
    • Engage 2500 young participants, 35 facilitators in eight training modules aim the soft & digital skills development

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Project Overview

The consortium

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The Hellenic Mediterranean University (Greece)

CARINTHIA University of Applied Sciences (Austria)

Instituto Politechcnico do Porto (Portugal)

University of Sarajevo (Bosnia and Herzegovina)

European University of Tirana (Albania)

Universum International College(Kosovo)

CENTER FOR EDUCATION, DEVELOPMENT CENTER FOR EDUCATION, DEVELOPMENT

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Objectives and Expected Results

Objectives & Target Groups

    • Promote collaboration & VEs in Albania, B&H and Kosovo
    • Digital & Soft Skills development (university students)
    • Develop a joint approach(-es) and materials on the development of the aforementioned skills
    • We target 2500 young people (18-30 years old)

Expected Results

    • Training 35 VE facilitators; through 26 virtual exchange trainings
    • Recommend a pedagogy on how to deliver VISTA VEs
    • Development of 8 competence based modules on digital & soft skills development
    • Piloting and Evaluation of the curriculum

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WP2 Development of Digital & Soft Skills

WP3 Implementation of 5 cycles of Training & VEs

WP1 Project Management & Quality Assurance & WP4 Dissemination & Exploitation

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The Agenda

  1. Roundtable
  2. New Business
    • Bank Transfer of 40% to all partners – confirm
    • The receiver of the Consortium Agreement – confirm
    • Access to the shared document file – confirm
    • The approval of project’s logo – approve
    • The project’s website – discussion
    • The project’s to do list – discussion
    • The formation of working teams – discussion
  3. Old Business
  4. Conclusions – the next meeting

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The Agenda

  1. Roundtable
  2. New Business
    • Bank Transfer of 40% to all partners – confirm
    • The receiver of the Consortium Agreement – confirm
    • Access to the shared document file – confirm
    • The approval of project’s logo – approve
    • The project’s website – discussion
    • The project’s to do list – discussion
    • The formation of working teams – discussion
  3. Old Business
  4. Conclusions – the next meeting

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The Agenda

  1. Roundtable
  2. New Business
    • Bank Transfer of 40% to all partners – confirm
    • The receiver of the Consortium Agreement – confirm
    • Access to the shared document file – confirm
    • The approval of project’s logo – approve
    • The project’s website – discussion
    • The project’s to do list – discussion
    • The formation of working teams – discussion
  3. Old Business
  4. Conclusions – the next meeting

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The Agenda

  1. Roundtable
  2. New Business
    • Bank Transfer of 40% to all partners – confirm
    • The receiver of the Consortium Agreement – confirm
    • Access to the shared document file – confirm
    • The approval of project’s logo – approve
    • The project’s website – discussion
    • The project’s to do list – discussion
    • The formation of working teams – discussion
  3. Old Business
  4. Conclusions – the next meeting

​

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The Agenda

  1. Roundtable
  2. New Business
    • Bank Transfer of 40% to all partners – confirm
    • The receiver of the Consortium Agreement – confirm
    • Access to the shared document file – confirm
    • The approval of project’s logo – approve
    • The project’s website – discussion
    • The project’s to do list – discussion
    • The formation of working teams – discussion
  3. Old Business
  4. Conclusions – the next meeting

​

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Link to Canvas: https://www.canva.com/design/DAGkuaWb_oE/IYbPSdddtDqzooT2JE-gGQ/edit?utm_content=DAGkuaWb_oE&utm_campaign=designshare&utm_medium=link2&utm_source=sharebutton

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The Agenda

  1. Roundtable
  2. New Business
    • Bank Transfer of 40% to all partners – confirm
    • The receiver of the Consortium Agreement – confirm
    • Access to the shared document file – confirm
    • The approval of project’s logo – approve
    • The project’s website – discussion
    • The project’s to do list – discussion
    • The formation of working teams – discussion
  3. Old Business
  4. Conclusions – the next meeting

​

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The Agenda

  1. Roundtable
  2. New Business
    • Bank Transfer of 40% to all partners – confirm
    • The receiver of the Consortium Agreement – confirm
    • Access to the shared document file – confirm
    • The approval of project’s logo – approve
    • The project’s website – discussion
    • The project’s to do list – discussion
    • The formation of working teams – discussion
  3. Old Business
  4. Conclusions – the next meeting

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Workplan & Methodology

Work Package #1: Project, Quality and Financial Management (M1 – M36)

Leading Organization: HMU

    • T1.1: Administrative & Financial Coordination
      • Reporting of Technical, Administrative and Financial project activities
    • T1.2: Quality Assurance & Evaluation
      • Design of Q&A and Evaluation Methodology (external contractor)
      • Appointment of a Q&A Board (HMU, the external contractor and two more VISTA participants)
    • T1.3: Progress and Final Reports files

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Workplan & Methodology

Work Package #1: Project, Quality and Financial Management (M1 – M36)

Leading Organization: HMU

    • D1.1: PM & FM Handbook (30 pages, electronic format) / M2

Outlines partner roles, decision-making and conflict resolution. Covers reporting, milestones, and payment conditions. Describes communication via an online tool, with tutorials provided. Includes file storage rules, templates, naming conventions, and the QA process for deliverables. Annex contains all document guidelines.

    • D2.2: Interim & Final Reports / M18 & M36
    • D2.3: Evaluation Reports / M18 & M36

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Workplan & Methodology

Immediate Actions – HMU

    • Share with me the Bank Accounts to transfer the funds
    • Consortium Agreement to be signed (M1)
    • D1.1: PM&FM Handbook (M2)
    • Plan the Kick-Off Meeting of the Project (M1)
    • The setup of the Quality Assurance Board (M3)

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Management and Communication

Management Teams

    • Steering Committee (Coordinators)
    • Student Enrollment Team
    • Quality Assurance Board
    • Communication Team
    • Financial Team

Management Tools

    • Zoom Platform
    • Google Drive
    • SmartSuite Platform

Communication

    • Emailing Lists / Email
    • WhatsApp Group / per Team
    • Monthly Online Meetings
    • Face2Face Meetings

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Workplan & Methodology

Work Package #2: Development of the Curriculum on Digital & Soft Skills and Training the Facilitators (M1 – M10)

Leading Organization: CUAS

    • T2.1: Design of the Training Curriculum on Digital and Soft Skills (8 courses)
    • T2.2: Train the facilitators
    • D2.1: Curriculum Handbook (M8)/CUAS
    • D2.2: Facilitation Guidelines (M10)/CUAS

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The VISTA Courses

  • Course #1: Communication and Interpersonal Skills (Soft Skills)
  • Course #2: Emotional Intelligence (Soft Skills)
  • Course #3: Leadership and Management (Soft Skills)
  • Course #4: Problem Solving & Decision Making (Soft Skills)
  • Course #5: Cybersecurity (Digital Skills)
  • Course #6: Digital Marketing and Social Media (Digital Skills)
  • Course #7: Data Analytics and Visualization (Digital Skills)
  • Course #8: Project Management and Agile Methods (Digital Skills)

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What do we need to develop – each team

  • The Assignment of three lecturers per course
  • The Learning Outcomes of each Module
  • The content of the VE (topics to cover; bibliographic research)
  • The Synchronous and Asynchronous Activities
  • The Assessment Method (Project students need to submit; rubric based evaluation)

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Workplan & Methodology

Immediate Actions – CUAS

    • Setup the Academic Team to develop the educational material (M2) – Google Form to register the teams
    • Assign modules to the partners (M2) – Discuss it
    • Propose the pedagogy & strategies on how to deliver a VE (M6)
    • Propose the training sessions for facilitators (M3)

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Who is Doing What

  • HMU can lead the Soft Skills Course Development (WP2)
  • CUAS can lead the Digital Skills Course Development (WP2)

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Regarding the Training of trainers

How to setup a Virtual Exchange; - Kostas Petridis (HMU)

The pedagogy to be followed in VE; - IPP

The role of Facilitator and how to run a VE; Knappitsch Eithne from CUAS

Digital Tools can be used during a VE; - ????

Tips on how to run students’ debates - HMU

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Workplan & Methodology

Work Package #3: Implementation of VE (M11 – M33)

Leading Organization: IPP

    • T3.1: Creation and implementation of engagement strategy

Each partner should enroll 500 participants

    • T3.2: Implementation of Virtual Exchanges

Each partner will select one module (with the coordinator to provide two modules)

    • T3.3: Implementation of Debates

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Workplan & Methodology

Work Package #3: Implementation of VE (M11 – M33)

Leading Organization: IPP

    • D3.1: Virtual Exchange Reports
    • D3.2: Debates Reports

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Workplan & Methodology

Work Package #4: Dissemination & Exploitation Activities (M1-M36)

Leading Organization: UET

    • T4.1: Preparatory of Dissemination Activities
    • T4.2: Implementation of Dissemination Activities
    • D4.1: Dissemination & Exploitation Plan (M4)
    • D4.2: Dissemination Reports (M18, M36)

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Dissemination

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Website: https://eve-vista.eu

Social Media: up to three

Participation in Relevant Events

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The Agenda

  1. Roundtable
  2. New Business
    • Bank Transfer of 40% to all partners – confirm
    • The receiver of the Consortium Agreement – confirm
    • Access to the shared document file – confirm
    • The approval of project’s logo – approve
    • The project’s website – discussion
    • The project’s to do list – discussion
    • The formation of working teams – discussion
  3. Old Business
  4. Conclusions – the next meeting

​

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The Agenda

  1. Roundtable
  2. New Business
    • Bank Transfer of 40% to all partners – confirm
    • The receiver of the Consortium Agreement – confirm
    • Access to the shared document file – confirm
    • The approval of project’s logo – approve
    • The project’s website – discussion
    • The project’s to do list – discussion
    • The formation of working teams – discussion
  3. Old Business
  4. Conclusions – the next meeting

​

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Targets – KPIs

WP1:

  • The signature by all partners of CA
  • The uploading of the CA template into the platform
  • The circulation of the VISTA Handbook
  • The formulation of the Q&A, and Communicators Team

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Targets – KPIs

WP2:

  • The creation of the Academic Teams
  • The description (one page) of the targeted Virtual Exchanges
  • The finalization of the proposed staff trainings

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Targets – KPIs

WP3:

  • To present students’ engagement strategies in Virtual Exchanges

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Targets – KPIs

WP4:

  • To present students’ engagement strategies in Virtual Exchanges
  • Demonstration of the Website and Social Media Pages
  • How to register the dissemination activities each partner is implementing
  • The circulation and discuss comments on the dissemination plan

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The Next Meeting

Coordinator Proposal: 30th of June at 1300 CET

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