AVUSD

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Learning Continuity and Attendance Plan

Community Input Webinar

August 17, 2020

Welcome and Introductions

Trenae Nelson, Superintendent

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Matt Schulenberg, Assistant Superintendent, Administrative Services

Dustin Conrad, Assistant Superintendent, Human Resources

Pat Schlosser, Assistant Superintendent, Educational Services

Other Panelist

The Educational Services Team (in alphabetical order):

Jason Buchanan, Director of Instructional Technology

Theda Smith, Director of Curriculum and Instruction

Pat Shelby, Director of Child Welfare and Attendance

Renee Thomas, Coordinator of School Readiness

Mariana Torres, Director of English Learners and College Readiness

David Wheeler, Director of Student Services

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Webinar Protocols

• Some Panelist will mute video until called upon
• Place your questions in the Q and A area.
• Questions will be sent to the moderator.
• Some will be answered to the individual.
• We will publish all questions and answers related to this topic on our website as “2020 LCAP community questions with answers”.

Major sections to discuss

1. Stakeholder Engagement
2. In-Person Instruction (when allowed)
3. Distance Learning Program
4. Pupil Learning Loss
5. Mental Health and Social Emotional Well-Being
6. Pupil Engagement and Outreach
7. School Nutrition

We will take questions on all topics along the way this afternoon

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Links to the “old” LCAP

Funds designated for Foster Youth, English Learners, and Socio-Economically Disadvantaged students still principally directed to those goals

CARES act funds and related one-time relief funds used to support Distance Learning and the impact of a COVID-19 reality

A one-year only plan for this year.

New three year plan due in June.

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How does this differ?

In prior years- The District Advisory Committee gave input on the Local Control Accountability Plan, prioritized action items, and gave consent to the goals.

The goals of our old plan remain as they were presented to the board in June of 2020. We will move forward with that plan as intended by the District Advisory Committee and DELAC last March.

Many of the prior actions are perfectly aligned to support students anywhere: Expanded Counseling, Instructional Support, English Learner support, etc

How does this differ?

Instead, we have the listed areas defined for discussion and questions. This may cause adjustments to the plan which we will present for public hearing on September 3rd, 2020.

Long term changes to the plan will be part of the process from November to June when we will submit a new three year plan with a long range focus for our students.

Stakeholder Engagement

Community Newsletters- 14 Newsletters since March with a readership of 1500-3000 each time.

Parent Surveys- May and July

Over 10,000 respondents between the two surveys:

1. 28% wish to remain remote or online for the time being
2. For those who wish to return, a two day/ week option was most popular
3. The wearing of a facial covering is a concern for many parents

Stakeholder Engagement

Social Media Outreach: 250+ posts

Thousands of likes, shares, and comments.

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Distance Learning helpline: extension 20117

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And of course this webinar to share information and allow for your questions

In-Person Instruction

San Bernardino County is on the Public Health Monitoring list (as of today)

Schools may not open until the county is removed for 14 days.

Elementary only Waivers are allowable if all criteria are met and all local stakeholders agree:

Parents, Employee associations, and District Leadership all must agree on the plan to open with a waiver before submitting to the Public Health Officer

What might it look like

(based on what we know today)

Reduced to half of those enrolled (who wish to return) and minimum school days.

Students might attend two days per week in an alternating schedule.

Students with disabilities or exceptional needs may attend a full week.

Days not at school will still continue in some kind of remote setting with teacher check in of some sort

None of this has been decided or negotiated

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Moving in phases

Acknowledge the range of tiered options and the need for flexibility

Completely Mostly Virtual Hybrid Program Mostly Present Full return virtual/ remote (Special Needs First) (limited of days/hours) (Virtual by choice)

This range of models includes all sorts of other ideas that vary by grade level, program type, schedules, and others.

Distance Learning Program

Senate Bill 98 requirements:

Daily Live instruction/ interaction

A combination of Synchronous and Asynchronous instruction

Weekly log of engagement

Distance Learning

This is much different than the Spring:

1. New content and classes
2. Rigorous demands for connection and interaction
3. Initial Schedules developed in with school leaders and teachers
4. No clear guidance from the state on exactly how much live content is required

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Time for our first Poll:

Serving English Learners

• Community updates and information is sent out and available in English and Spanish
• Primary Language Support Request assistance is available for Parents and Staff to facilitate learning (examples: Parent/teacher communication, conference calls, IEPs, SSC, video conferences, homework help, technology assistance, distribution of materials at sites, check-ins, etc.)
• Bilingual staff at sites and DO to facilitate primary language support
• OPI (Over-the-Phone Interpreters) contracted services for over 200 languages and ASL on demand

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Serving English Learners

• Virtual Professional Development Presentations for staff specific to meeting the needs of ELs in a virtual learning environment
• ELPAC initial assessments are now conducted in-person by appointment at the District Office with safety protocols in place
• All English learners will receive a comprehensive program of designated and integrated English language development (ELD) instruction targeted to their proficiency level, and appropriate academic instruction in a language acquisition program (5 CCR[c][1]).
• These practices may include remote instruction, telephone calls, meetings held on digital platforms, supplemental physical or virtual resources, online options for data tracking, and documentation of services, supports, and accommodations provided, instructional packets, or assigning projects and written assignments differentiated for English learners.

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Serving Students with Special Needs

Some services provided remotely: Speech, academic support, classes in the regular schedule, counseling.

Some services in person individually: Adaptive PE, Occupational Therapy, Physical Therapy.

Individualized Education Plan team meetings held remotely via video conference or phone

Psycho-Educational Assessments done in person by appointment with safety protocols in place.

Distance Learning- training the system

Education Technology Division within the IT/ Educational Services Department

• Dedicated Ed Tech Coordinator
• Additional Elementary position temporarily moved
• Site Coaches working extra duty
• Instructional Coaching staff also working to provide training to teachers

Dozens of trainings offered since August 3rd (our first official day) with hundreds of attendees each day. Trainings continue daily with topics changing to adjust to the shifting needs of the instructional staff.

Moving forward- Technology

New devices coming for students and teachers who need them:

Kinder-Ipads: working toward 100% for Tk and Kinder

Special Program laptops for some students (where a chromebook just won’t do)

Still pending:

More Hotspots for those who need them

New Chromebooks to refresh some older models

Distance Learning Adjustments

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Based on your feedback:

1. Adjust the number and type of live interactions at some grade levels
2. Improve the student interaction and engagement portion

Pupil Learning Loss

After months of distance learning and a summer:

• Students may have lost ground.
• As we open we will be using a host of diagnostic tools to determine the best course of action.
• Data will inform how to proceed with targeted interventions and online support programs.
• Intensive reading support
• New programs to allow for independent practice that teachers can monitor and adjust

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Mental Health and Social Emotional Well-being

1. School Counselors outreach and online request forms
2. Tools for wellness coming to the district webpage
3. Care Solace- support agency for expedited referrals for therapy
4. Weekly check in on Wednesdays to be certain students are on track

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Pupil Engagement and Outreach

Daily Attendance taken differently (Engaged or Not-Engaged)

Teachers can adjust based on assignment completion

Students who do not engage will have a staff member reach out in a tiered approach to find a solution and re-engage them with school.

School Nutrition as it stands today

Meals distributed each Wednesday from 9 school sites: 9:30am to 1:00pm

Coming Soon: Sandia and Sycamore Rocks!

Families are provided a variety of foods that make the 10 meals (5 breakfasts and 5 lunches) per student each week.

For all students enrolled in AVUSD, provided without cost.

Share with those you know in our system!

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School Nutrition once we are back in person:

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In-Person Instruction Meal Distribution:

Upon AVUSD’s return to in-person instruction, meals will be provided daily in one of the following models:

1. Meals are picked up in the cafeteria and students eat in the cafeteria, in a socially distanced setting
2. Meals picked up in cafeteria and students eat outdoors in a socially distanced setting
3. Meals picked up in cafeteria and students return to classrooms to eat
4. Students pick up meals at end of school day and take home if half day situation(same day lunch and next day breakfast)

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Next Steps

Gather and consolidate questions from this afternoon and the DELAC on 8/19

Answer questions and post the response on the AVUSD.org website

Submit a revised LCAP to the AVUSD Board of Trustees on September 3rd for a public hearing

Board Action to adopt/ reject the LCAP on September 24th

Submit to county office of education once approved.