CloudCME RSS Training
August 2024
Agenda
CloudCME Tour
Grand Rounds - What’s Changing?
Flyers: Departments may continue to use their own flyer or have the option to download a flyer from the activity in the course catalog.
Disclosures: Learners will need to create an account and complete their disclosure in the portal. You no longer need to collect paper disclosures and submit them to the CME Office.
Speaker Letters: We no longer require speaker letters. The Clinical Content Standards have been integrated into the disclosure form. Faculty will attest they have reviewed the standards as part of completing the disclosure form.
Attendance: A new attendance template is available. No more collecting medical license #’s!
Evaluations: Evaluations are now built into the activity through the attendance reporting. Upon submission of attendance, evaluations will be available to complete in the learner’s profile.
Transcripts: All learners have access to their transcript within their profile. They can view or download a copy at any time by logging into their account, clicking the My CME tab, and then Transcripts.
Application - What’s Changing?
Our renewal process is changing!
Beginning Fall 2024, you will complete a full application in the CME Portal. Renewal applications should be submitted by November 1st to ensure continuation of accreditation for the series. Early application submissions are encouraged! https://uf.cloud-cme.com/application
Each year after, you will simply copy the previous application, review the information, and make necessary changes.
Flyers
Departments may choose to create their own flyer or download the CME generated flyer from the Activity Landing Page in the CME Portal.
If you would like to use the CME generated flyer, please send the following information to your CME contact at least one week prior to the activity:
If you would like to create your own flyer, you will need to send it to the CME Office for approval at least one week prior to the activity. It should be sent out to attendees prior to the lecture and it must contain the following information:
Disclosures
Learners will need to create an account and complete their
disclosure in the portal. You no longer need to collect paper
disclosures and submit them to the CME Office.
Every speaker must complete and submit a disclosure form in the
CME Portal prior to their lecture.
click “Disclosure Form” on the left side menu.
Attendance - Reporting Credit
Complete the CME Attendance Import spreadsheet and send to your CME contact. You can create a template, then just enter date of lecture and credit hours each time. *You only need to include those who attended. Speakers do not receive credit for speaking!
Required fields are:
Please encourage your faculty to include their medical license number in their profile, if applicable. If we do not have the medical license number for a physician, we cannot report their CME credit to CE Broker. This is the reason we require medical license numbers for all MDs and DOs who participate in UF CME activities.
Evaluations
Session evaluations are now integrated into the activity through the attendance reporting. Upon submission and upload of attendance, learners will be able to complete the activity evaluation by logging into their account and then clicking the My CME tab, then Evaluations and Certificates. Select Download Certificate to complete the optional evaluation.
Learner’s will receive weekly reminder emails for any incomplete evaluations.
Transcripts
All learners have access to their transcript within their profile.
They can view or download a copy at any time by logging into their account, clicking the My CME tab, and then Transcripts.
FAQ
Q: If we already have a speaker’s disclosure form for an upcoming lecture (on the old PDF form), do we need to re-do the disclosure in CloudCME?
A: No, you do not have to re-do any existing disclosure forms. But future lectures/events should use the disclosure form in CloudCME.
Q: Do I have to submit a CME application for each RSS/Grand Rounds lecture?
A: No, you only need to submit one application for the RSS for the calendar year. Renewal applications must be completed each year after, prior to December 31st. If your series is already approved for 2024, you do not need to complete a CME application in CloudCME at this time.
All RSS Coordinators will need to create an account
Step 1: Visit the UF CME Portal and click Sign In.
Step 2: Select Sign in with your UF credentials. You will be redirected to UF's internal SSO login page. Enter your UF employee credentials (Gatorlink username and password). After successfully logging in, you will be redirected to your CME Portal profile.
Step 3: Enter your Profile information (MyCME > Profile) and click the Submit button.
Getting Started in CloudCME - RSS Coordinators
RSS Coordinators will need to complete a Disclosure Form
From the homepage, click “Complete Disclosure Form” on the left side menu. List any relationships you’ve had within the past 24 months, complete the Attestations, sign/date, and submit.
You can update your disclosure form at any time by clicking the My Tasks Tab and then Update next to Disclosure of Financial Relationships.
Getting Started in CloudCME - RSS Coordinators
Create an Account - All Faculty will need to create an account and set up their profile in order to receive CME credit.
Complete Disclosure Form - Faculty who present at grand rounds or participate in case conferences/tumor boards will need to complete a Disclosure Form.
Download the Mobile App - The CloudCME mobile app provides quick access to most of the CloudCME functions.
Getting Started in CloudCME - Faculty
Important Links
UF CME Website | |
UF CloudCME Portal | |
CME Application | |
Disclosure Form |
QUESTIONS?
If you have a Gatorlink, click here to go to the UF Authentication Page.
If you DO NOT have a Gatorlink, click here to create an account or to login with your email.
Log In / Create an Account
Once on the CloudCME page, click on “Sign In”
Complete Disclosure Form
Once logged in, click on the blue “Disclosure Form” button
Complete Disclosure Form
Question: How do I send the disclosure form to a speaker?
Answer: You can send it via email and provide this link: https://cme.ufl.edu/disclosure-form. The speaker will need to log in, or create an account, before they can complete the disclosure form.
Attendee Portal
Finding a CME Activity - Search by Format
Attendee Portal
Finding a CME Activity - Narrow down by keyword, specialty, credit type
Attendee Portal
Finding a CME Activity - Grand Rounds
Attendee Portal - My CME
Update profile, view transcript, receipts, complete evaluations, complete post-tests
Submitting an Activity Application
How to find the application:
Submitting an Activity Application
Submitting an Activity Application
Step 4: Enter the activity information into the application. Click Save and Continue at the bottom of each screen, and you will advance to the next application page. You must complete each section on the left side of the screen. Once you are finished, click the Return to Applications List button.
Submitting an Activity Application
Step 5: When you have completed the activity application and all disclosures are on file, click the Submit For Review button. You will need to wait until the Activity Director and ALL Planning Members have a disclosure on file before you submit the application for review.
Step 7: The activity application button will be greyed out until the review is complete. Activity application review times can vary. You will be contacted by email when the review is complete, when the application has been approved, or if the application requires additional information. If an application requires additional information (application is rejected), click on the activity name. Then, click Comments to view the peer reviewer feedback and/or make any required changes and re-submit.
Make sure all disclosures are on file
Submit when complete
Application requires additional information
If an application requires additional information (application is ‘rejected’) during the review process, click on the activity name. Then, click Comments to view the peer reviewer feedback and/or make any required changes and re-submit.
Accessing an Existing Activity Application
Step 1: To view/edit your existing activity applications, go to https://uf.cloud-cme.com/application
Step 2: Click the activity name in the table, and the activity application will display. To edit/review the application, click Save and Continue as you make changes.
Copying an Existing Activity Application
Step 1: To view/edit your existing activity applications, go to https://uf.cloud-cme.com/application
Step 2: Click Copy icon next to the activity in the table, and a new application will be created. To edit/review the application, click on the title of the activity and make necessary changes. Save and Continue as you make changes.
I still have questions! What do I do?
Contact the UF CME Office:
For RSS/Grand Rounds specific questions, please contact: