2026 Registration Guide

Agreement Forms

Agreement Forms

Agreement Forms

Before submitting Agreement Forms, please check that:

• All forms are clear and legible
• Photographs and scans of forms are clear and easy to read
• Every box on every form is complete
• Dates of birth include the correct year
• Phone numbers include 10 digits
• School Names are correct and not abbreviated
• Primary and Secondary Emergency Contacts are different
• Primary and Secondary Emergency Contacts are different
• All required signatures are present
• Digital or physical signatures will be accepted.
• Typed signatures will not be accepted

Missing or incomplete information could delay the processing of the troupe’s registration

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Agreement Forms must be typed and can be found at: gathespians.org/register

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Troupe Directors will need two copies of each Agreement Form for all student and adult attendees.

• One to be placed in each attendees neck wallet
• One to be in the possession of the Troupe Director at all times while at conference

Sign-In

Sign In

• If you created an account in 2024, please:
• Enter your email address and password.
• If you forgot your password, please select forgot password to reset it.
• If you need to create an account, please select
• Forgot Password. Enter your email address and a temporary password will be sent to you.

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Sign In

Landing Page

Features of the Landing Page

• View Invoice
• Countdown Timer which will countdown to important deadlines, such as
• Registration Opening/Closing
• Super Deadline
• Accepted Schools Lists will be displayed under

your school’s conference track once all

registration materials have been received,

payment has been processed, and have been reviewed by our registration team

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Landing Page

Complete The Required Information

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Notes:

• Only the Troupe Director on record with EdTA may create a login. This information is tied directly to your account.
• The Troupe Director is responsible for all information and correspondence with Georgia Thespians
• Account Creation Information is not tied to the conference registration. Troupe Directors will have to be registered in the registration process
• If an account has already been created for your school, please do not create an additional one.

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You will have the option to hide this page moving forward in the Information Hub

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Landing Page - Account Information

Information Hub

NEW in 25-26

The Information Hub is where you will be able to show or hide the following information:

• Attendee Registration
• This box will automatically populate to Complete or View Attendee Registration. This can be toggled off.
• Production Screening Application
• Honor Troupe Plaque Order Form
• Conference Program Registration
• This will menu appear once your troupe registration has been marked as accepted by the registration team

Info Hub

The Information Hub is also where troupe director’s will agree to the Troupe Director & School Administrator Agreement

• This question will only appear on the initial completion. However, the Agreement will remain populated on the page
• It is the duty of the troupe director to share this information with their Administration
• This digital form takes the place of having an Administrator physically sign the completed registration

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Troupe Directors are responsible for verifying ages and backgrounds checks against the National Sex Offender Registry for all adult attendees.

Info Hub

Confirmation Page

The Confirmation Page is where troupe director’s will find the following information:

• Attendee Details
• Program Registrations
• Transactions
• Transaction history will appear here history and show any current balance
• Registration Modification Schedule

If paying with Credit Card, the new balance and transaction will automatically populate once you click “Make Payment” on the previous page.

Confirmation Page

Confirmation Page

• To return to your Registration, click Modify Registration
• This button will allow you to:
• Register Additional Attendees
• Register for Programs
• Update Registrant Information
• Update Program Registration

Confirmation Page

Register For Conference

The information entered in the circled area will be duplicated to all attendees in your troupe:

• School/Organization Name
• Please use full official school name
• Troupe Number
• Conference Track
• Blue Track begins 1:30 PM Thursday & Ends 6:00 PM Saturday
• Yellow Track begins 12:00 PM Thursday & Ends 4:30 PM Saturday
• Opening & Closing Ceremonies Attendance
• This question is used to distribute tickets to other groups who may not receive tickets

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Once these fields have been completed, they may not be modified

Register For Conference

Agreement Forms

• Agreement forms must be uploaded individually for each registrant
• Please do not upload all of the troupe’s agreement forms in one file. This will delay your troupe’s registration turnaround
• Agreement forms no longer need to be printed out and mailed in with with completed registration
• The following registrants need an agreement form
• Troupe Directors
• Assistant Troupe Directors
• Chaperones
• Students
• Support Staff | Only those that will be on conference premises at any time during the conference.

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Please change the file name of the Agreement Form to reflect the first and last name of the attendee

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Agreement Forms are available now at: gathespians.org/register

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Register For Conference

Troupe Director Registration

• The Troupe Director must be registered before any attendees
• This includes the Associate Troupe Director
• Please complete all information
• This information is tied to the troupe Thespian Conference Registration
• Only 1 Troupe Director Registration will be allowed per troupe
• The Troupe Director must be the individual on record with EdTA
• The $55 Troupe Assessment Fee is only tied to the Troupe Director

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You will loop back to this page to register all attendees.

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Troupe Directors must be a minimum of 21 years of age to bring a troupe to the Georgia Thespian Conference.

Register For Conference

Associate Troupe Director & Chaperone Registration

• Please complete all information
• This information is tied to the troupe Thespian Conference Registration

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You will loop back to this page to register all attendees.

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Associate Troupe Directors & Chaperones must be a minimum of 21 years of age to attend the Georgia Thespian Conference.

Register For Conference

Student Registration

• Please complete all information
• This information is tied to the troupe Thespian Conference Registration

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Thespian IDs

• When you click “Student” Registrant Type, Thespian ID field will appear.
• This field may not be left blank.
• Thespian IDs will be cross checked instantly with our database.

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• In the event that a Thespian ID does not populate in the database, an error message will display
• A Thespian ID and the student’s information may still be entered.

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• Thespian IDs that do not default in the database must be checked by hand. Troupe Registration will not be accepted, until these individuals have been verified.

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Students must currently be currently registered in grades 9-12 to attend the Georgia Thespian Conference.

Register For Conference

Support Staff Registration

• All Support staff should be registered when completing Troupe Registration
• Please complete all information
• This information is tied to the troupe Thespian Conference Registration
• These individuals may be added later by clicking “Modify Registration” on the confirmation page

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Support Staff includes:

• Bus Drivers
• Interpreters
• Student Aids (i.e. Paraprofessionals, Nurses)

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Only Support Staff that will be present on conference premises wirth students or adults throughout the entire conference should be registered.

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Support Staff must be a minimum of 21 years of age to attend the Georgia Thespian Conference..

Register For Conference

Support Staff Registration

• For Support Staff where the name is unknown, please enter “N/A”
• Only do this for Support Staff, doing this for any other registration type will cause a delay in your troupe registration.
• Agreement forms for these adults will not need to be uploaded upon registration.
• It is the duty of the troupe director to upload these files by LeadCon 2.
• The Registration fee schedule applies to all attendee including Support Staff

Register For Conference

Attendee Details

• All Attendee Information will populate here.
• To continue Adding attendees to the registration, click “Add Another Person”
• This will direct back to the Landing Page. Click “Continue” and repeat the process for each attendee.
• NEW! A banner will appear on the Landing page as you go continue adding attendees to let you know which person you are on.
• Once the Registrant Roster is complete, click “Save & Continue”

Register For Conference

Payment Page

• This page will only show when there is an outstanding balance.
• Troupe Directors will see a full breakdown of fees:
• By Attendee
• By Program

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Register For Conference

Payment Page

• Paying by Cash, School Check, or Money Order
• Please mail payment along with print out of confirmation page.

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Georgia Thespians

2929 Watson Blvd Suite 2

Box 320

Warner Robins, Ga 31093

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Mailing Best Practices

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Register For Conference

Payment Page

• Credit Card Payments are integrated into the registration software
• Troupe Directors do not have to print out the payment receipt, nor send it in with their registration when paying by credit card
• Once payment has processed, the payment and transaction information will automatically populate on the confirmation page
• If payment does not go through, click Check and proceed to next page.

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Contact admin@gathespians.org with payment issues

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Note that there are fees associated with paying by credit card.

Register For Conference

Register For Programs

Program Registration

• Program Registration will open once the Conference Registration has been completed, payment received, and approved.

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• Program Registration
• Select the applicable Programs to register for.
• Only the selected forms will populate above.

Register For Programs

Program Registration

• Once the forms for each of the desired programs have been completed, you will proceed to the Payment page.
• Follow the instructions for payment, just as in the Troupe Registration step.

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• The Troupe Director may make return changes/adjustments to the Program registration up to the Super Deadline.

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All registration and program fees are non-refundable

Register For Programs

Additional Information

Mailing & E-Mail Address

Georgia Thespians

2929 Watson Boulevard, Suite 2

Box 320

Warner Robins, Ga 31093

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admin@gathespians.org

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Ensure that this email address does not get stuck in your school’s spam filter.

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Questions about Thespian IDs?

members@schooltheatre.org

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Additional Information

LeadCon

• September 6, 2025 9:45 AM - 1:00 PM

Registration Opens:

• September 28, 2025 at 9:00 AM

Registration Closes

• November 6, 2025 at 4:00 PM

Super Deadline

• December 3, 2025 at 4:00 PM

LeadCon 2

• January 3, 2026 9:45 AM - 1:00 PM

Thespian Conference

• February 5-7, 2026

Important Dates

Acceptable Forms of Payment

Miscellaneous

• Certified Checks
• School Checks
• School Booster Club Checks
• Money Orders (with signature, if required)
• Cash
• Credit Card

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Georgia Thespians does not accept personal checks or purchase orders

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Please make Checks/Money Orders payable to “Georgia Thespians”

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The confirmation page of your registration serves as your invoice for your bookkeeper.

Additional Information

• The Troupe Director is solely responsible for meeting all deadlines, which are “received by” deadlines.
• The Troupe Directors decide which students from their troupe may attend conference and are responsible for their conduct throughout conference.
• Troupe Directors must register an adequate number of chaperones for their troupes. While different school systems may have unique chaperone requirements, 1 chaperone for every 10 students is recommended.
• Name badges are printed exactly as the Troupe Directors enter names when registering attendees. Georgia Thespians does not check names for spelling or capitalization.
• Georgia Thespians reserves the right to determine who can and cannot attend Georgia Thespians events.
• Georgia Thespian Conference will cap attendance at 7,000 attendees, if necessary.

Program Registrations

Additional Information

The following programs require additional steps and deadlines once registration has been accepted:

• College & Scholarship Auditions
• Design Challenge
• Film Festival
• Thespys (All Entities)

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Please refer to the individual program guides found at gathespians.org

High School Conference Seating

• General Admission Seating is utilized for all conference events, with the exception of Opening and Closing Ceremonies
• Assigned seating is utilized for the Opening and Closing Ceremonies
• Assignments are made according to the order of the dates each Troupe’s registration status is Accepted.
• The earlier a troupe's registration is finalized, the better their seats will be
• Troupes whose registrations are Accepted after the Bill Heard Theatre seats are “sold out” will receive alternative tickets for both the Opening and Closing Ceremonies in the Springer Opera House
• Troupes registering after the Springer Opera House is “sold out” may not receive tickets to the Opening or Closing Ceremonies

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Troupes with tickets in the Springer Opera House or Troupes without any tickets, may be eligible to attend alternative viewing of the All-State Theatre Opening Production.

Additional Information

Bus Parking & Unloading

Parking:

• Street Parking
• Columbus Convention and Trade Center

801 Front Avenue, Columbus, Georgia 31901)

• CSU Coca-Cola Space Science Center

Front Avenue

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There is a two-hour limit on downtown parking during weekday work hours.

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Unloading:

CSU Riverside Theatre Complex

corner of Bay Avenue and 10th St.

Go down 11th street to Bay Ave.,turn left, and drop off on the curb by the Theatre Box office.

25-26 Registration Fee Schedule

Registration Flow Chart