2027 Registration Guide

Agreement Forms

Agreement Forms

Agreement Forms

Before submitting Agreement Forms, please check that:

• All forms are clear and legible
• Photographs and scans of forms are clear and easy to read
• Every box on every form is complete
• Dates of birth include the correct year
• Phone numbers include 10 digits
• School Names are correct and not abbreviated
• Primary and Secondary Emergency Contacts are different
• Primary Emergency Contact serves as the Signer for a student
• All required signatures are present
• Digital or physical signatures will be accepted.
• Typed signatures will not be accepted

Missing or incomplete information could delay the processing of the troupe’s registration

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Agreement Forms must be typed and can be found at: gathespians.org/register

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Troupe Directors will need two copies of each Agreement Form for all student and adult attendees.

• One to be placed in each attendees neck wallet
• One to be in the possession of the Troupe Director at all times while at conference

Sign-In

Sign In

• If you registered your current troupe for Thespian Conference in the last three years, please:
• Enter your email address and password.
• If you forgot your password, please select forgot password to reset it.
• DO NOT CREATE A NEW ACCOUNT

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• If you need to create an account, please
• Select Forgot Password. Enter your email address and a temporary password will be sent to you.

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Sign In

Home Page

Features of the Home Page:

• View Invoice
• Troupe Director & Administrator Agreement
• This question will only appear on the initial completion. However, the Agreement will remain populated on the page
• It is the duty of the troupe director to share this information with their Administration
• This digital form takes the place of having an Administrator physically sign the completed registration
• Info Hub
• Add New Attendees
• This box will automatically default to “Add

New Attendee”. This can be toggled off.

• Production Screening Application
• Honor Troupe Plaque Order Form
• Program Registrations
• This will menu appear once your troupe registration has been marked as accepted by the registration team
• Accepted Schools Lists
• Accepted Schools will be displayed under the selected conference track once all registration materials have been received, payment has been processed, and have been reviewed by our registration team

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Home Page

Registering Attendees

Completed the Required Information. You will complete this form for each attendee

• Troupe Director
• The Troupe Director must be registered before any other attendees can be added.
• Only the Troupe Director on record with EdTA may be registered as the Troupe Director
• The Troupe Director is responsible for all information and correspondence with Georgia Thespians.
• School Address, Troupe Director Email, and Administrator First Name, Last Name, & Email will only need to be entered once for your Troupe
• Autofilled Information
• All information below the dashed line will autofill for all attendees once the Troupe Director has registered.
• Please use full official School Name
• Blue Track

Thursday 1:30 PM - Saturday 6:00 PM

• Yellow Track

Thursday 12:00 PM - Saturday 4:30 PM

• Opening Ceremonies, Closing Ceremonies, & Dress Rehearsal Tickets
• These questions are used to distribute tickets to other groups who may not receive tickets

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Troupe Director Registration

Account Creation

• Account creation IS tied to the conference registration process
• If the Troupe Director Email is recognized, you will be prompted to login.
• If you have an existing account, please do not create a new one.

Completed the Required Information. You will complete this form for each attendee

• Associate Troupe Director & Chaperones
• Same questions for Troupe Directors and Students apply
• Agreement Forms must be submitted with attendee registration
• Support Staff & Administrators
• Same questions for Troupe Directors and Students apply
• Agreement Forms DO NOT be submitted with attendee registration. Forms must be uploaded to the Registration Portal no later than January 13, 2027
• Agreement Forms
• Agreement forms must be uploaded individually for each registrant
• Please do not upload all of the troupe’s agreement forms in one file. This will delay your troupe’s registration.
• Agreement forms no longer need to be printed and mailed.
• Background Checks
• It is the responsibility of the Troupe Director to conduct a current background check against the National Sex Offender Registry (https://www.nsopw.gov) of all adults (teachers, school staff, parents, chaperones, and any other registered adult) attending this event with this school.

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Adult Registrations

Completed the Required Information. You will complete this form for each student attendee

• Student
• Student Registration follows the same questions as the Troupe Director
• Thespian ID Verification
• Type in your Thespian Troupe Number, then click Show Roster
• Your current Troupe Roster will populate. Scroll to see the full list
• If the student’s name IS on the roster AND marked as YES, copy and paste the student’s number into the Thespian ID box
• If the student’s name is NOT on the roster OR marked as NO, DO NOT ENTER THE STUDENT and contact members@schooltheatre.org

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• Important Notes
• Student Thespian ID Data is pulled directly from the EdTA Database and is LIVE. This means it will update as the staff makes updates to the data.
• Entering N/A, a Fake Number, or a Member Number listed as No will DELAY YOUR TROUPE’S REGISTRATION.
• Please ensure you are entering the correct number for the student you are currently registering. Incorrect numbers will delay your troupe’s registration.

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Student Registration - NEW FOR 2026-2027

Student Name #1

Student Name #2

0000001

0000000

0000

No

- Agreement Forms

• Agreement forms must be uploaded individually for each registrant
• Please do not upload all of the troupe’s agreement forms in one file. This will delay your troupe’s registration.
• Agreement forms no longer need to be printed and mailed.

Confirmation Page

Confirmation Page

The Confirmation Page is where troupe director’s will find the following information:

• Attendee Details, Program Registrations
• Transactions
• Transaction history will appear here history and show any current balance
• Current Registration Modification Fee Schedule
• Modify Registration
• Register Additional Attendees
• Register for Programs
• Update Registrant Information
• Update Program Registration

If paying with Credit Card, the new balance and transaction will automatically populate once you click “Make Payment” on the previous page.

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Confirmation Page - NEW in 2027!

Nest Steps:

• Several of the Thespian conference Programs have a 2-Step Registration process and additional information or materials are required in order to be submitted fully:
• Once the program has been registered, these reminders and links to upload your Materials will auto-populate on the Confirmation Page. Please use these links to submit your student’s final materials.
• Design Challenge
• Film Festival
• Freestyle Festival
• Thespys (All Entities)

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Students should be aware that College and Scholarships also require additional materials before being considered complete.

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Notes:

• Payment and final materials must be received by the deadlines noted.
• The Troupe Director may make return changes/adjustments to the Program registration up to the Super Deadline.
• All registration and program fees are non-refundable

Registering For Programs

Register For Programs

Program Registration will open once the Troupe Conference Registration has been completed, payment has been received and the Registration Team has changed the status to Approved.

• Program Registration
• Now visible on the homepage under Info Hub
• Select the applicable program you would like to register for from the list.
• Only the selected program forms will populate

General & Additional Information

Mailing & E-Mail Address

Georgia Thespians

2929 Watson Boulevard, Suite 2

Box 320

Warner Robins, Ga 31093

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admin@gathespians.org

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Ensure that this email address does not get stuck in your school’s spam filter.

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Questions about Thespian IDs?

members@schooltheatre.org

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General Information

Acceptable Forms of Payment

• Certified Checks
• School Checks
• School Booster Club Checks
• Money Orders (with signature, if required)
• Cash
• Credit Card

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Georgia Thespians does not accept personal checks or purchase orders

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Please make Checks/Money Orders payable to “Georgia Thespians”

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The confirmation page of your registration serves as your invoice for your bookkeeper.

LeadCon

• September 12, 2026 9:45 AM - 1:00 PM

Registration Opens:

• September 27, 2026 at 9:00 AM

Registration Closes

• November 4, 2026 at 5:00 PM

Super Deadline

• December 9, 2026 at 5:00 PM

LeadCon 2

• January 9, 2027 9:45 AM - 1:00 PM

Thespian Conference

• February 4-6, 2027

Jr. Thespian Conference

• February 20, 2027

Theatre Educator Conference

• August, 2027

Important Dates

High School Additional Information

Miscellaneous

High School Conference Seating

• General Admission Seating is utilized for all conference events, with the exception of Opening and Closing Ceremonies
• Assigned seating is utilized for the Opening and Closing Ceremonies
• Assignments are made according to the order of the dates each Troupe’s registration status is Accepted.
• The earlier a troupe's registration is finalized, the better their seats will be
• Troupes whose registrations are Accepted after the Bill Heard Theatre seats are “sold out” will receive alternative tickets for both the Opening and Closing Ceremonies in the Springer Opera House
• Troupes registering after the Springer Opera House is “sold out” may not receive tickets to the Opening or Closing Ceremonies

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Troupes with tickets in the Springer Opera House or Troupes without any tickets, may be eligible to attend alternative viewing of the All-State Theatre Opening Production.

• The Troupe Director is solely responsible for meeting all deadlines, which are “received by” deadlines.
• The Troupe Directors decide which students from their troupe may attend conference and are responsible for their conduct throughout conference.
• Troupe Directors must register an adequate number of chaperones for their troupes. While different school systems may have unique chaperone requirements, 1 chaperone for every 10 students is recommended.
• Name badges are printed exactly as the Troupe Directors enter names when registering attendees. Georgia Thespians does not check names for spelling or capitalization.
• Georgia Thespians reserves the right to determine who can and cannot attend Georgia Thespians events.
• Georgia Thespian Conference will cap High School Conference attendance at 7,000 attendees, if necessary.

Bus Parking & Unloading

Parking:

• Street Parking
• Columbus Convention and Trade Center | 801 Front Avenue, Columbus, 31901
• CSU Coca-Cola Space Science Center | Front Avenue
• There is a two-hour limit on downtown parking during weekday work hours.

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Unloading:

CSU Riverside Theatre Complex

corner of Bay Avenue and 10th St.

Go down 11th street to Bay Ave.,turn left, and drop off on the curb by the Theatre Box office.

Middle School Additional Information

Miscellaneous

High School Conference Seating

• General Admission Seating is utilized for all conference events, with the exception of Opening and Closing Ceremonies
• Assigned seating is utilized for the Opening and Closing Ceremonies
• Assignments are made according to the order of the dates each Troupe’s registration status is Accepted.
• The earlier a troupe's registration is finalized, the better their seats will be
• Troupes whose registrations are Accepted after the Bill Heard Theatre seats are “sold out” will receive alternative tickets for both the Opening and Closing Ceremonies in the Springer Opera House
• Troupes registering after the Springer Opera House is “sold out” may not receive tickets to the Opening or Closing Ceremonies

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Troupes with tickets in the Springer Opera House or Troupes without any tickets, may be eligible to attend alternative viewing of the All-State Theatre Opening Production.

• The Troupe Director is solely responsible for meeting all deadlines, which are “received by” deadlines.
• The Troupe Directors decide which students from their troupe may attend conference and are responsible for their conduct throughout conference.
• Troupe Directors must register an adequate number of chaperones for their troupes. While different school systems may have unique chaperone requirements, 1 chaperone for every 10 students is recommended.
• Name badges are printed exactly as the Troupe Directors enter names when registering attendees. Georgia Thespians does not check names for spelling or capitalization.
• Georgia Thespians reserves the right to determine who can and cannot attend Georgia Thespians events.
• Georgia Thespian Conference will cap Middle School Conference attendance at 700 attendees, if necessary.

Bus Parking & Unloading

Parking:

• Street Parking
• Columbus Convention and Trade Center | 801 Front Avenue, Columbus, 31901
• CSU Coca-Cola Space Science Center | Front Avenue
• There is a two-hour limit on downtown parking during weekday work hours.

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Unloading:

CSU Riverside Theatre Complex

corner of Bay Avenue and 10th St.

Go down 11th street to Bay Ave.,turn left, and drop off on the curb by the Theatre Box office.

26-27 Registration Fee Schedule

Registration Flow Chart