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Draft CGIAR Technical Reporting Arrangement

Consultation draft for CGIAR feedback

12 April 2022

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Purpose & Content

Purpose:

Present initial thinking on the draft CGIAR Technical Reporting Arrangement developed by a SIMEC-endorsed Task Team

Detailed in the consultation draft document sent to System Council Wed 30 March & shared with you last week

Seek your initial feedback and invite written feedback

Content:

Technical reporting
Type 1 Report – Progress towards End of Initiative outcomes
Type 2 & 3 Reports
Results Framework update

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Technical Report components

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Type 1 Reporting - Progress towards end of Initiative outcomes

Initiative-level
Annual
Provides assurance on:

Progress towards measurable, 3-year end of Initiative outcomes
Work Package-specific progress
External partnerships and internal linkages with other parts of the portfolio
Adaptive management against Theory of Change
Alignment with CGIAR Results Framework

Short, sharp, targeted
Blend of dashboard & narrative content
Online, PDF, Printable

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Proposed Type 1 Report template

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#	Report Section	Section detail
1	Fact sheet	Provides overarching Initiative details (Initiative name, Action Area, Geographic scope, Budget, start – end dates, Lead and Deputy), Challenge statement, Measurable three-year (end of Initiative outcomes)
2	Progress on science & towards End of Initiative (EoI) outcomes	Summarizes Initiative progress on science & against its Theory of Change (TOC) towards EoI outcomes over the past 12 months. Derived from Work Package progress.
3	WP-specific progress	Summarizes WP progress against WP-TOC.
4	Key results	Describes key results achieved in the past year (science outputs, policy influence, innovation development and scaling, capacity development, aligned to standard CGIAR Results Framework result and indicator categories where possible). Sex-disaggregated where relevant.
5	Impact pathway integration – external partners	Based on partners (incl. typology) integrated in results delivery, summarizes Initiative partnership progress against TOC & EoI outcomes.
6	Impact pathway integration – CGIAR portfolio linkages	Based on linkages with other Initiatives & non-pooled projects, summarizes Initiative integration and coordination in CGIAR portfolio.
7	Adaptive management	Summarizes challenges, failures, opportunities seized that deviate from TOC and effect progress towards EoI outcomes.
8	Key result story	Packages a key Initiative result into a story format using common template & tool. Blends different data types and puts the result in the broader socio/economic/environmental context.

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INDICATIVE LENGTH/REPORT SECTION

#	Report Section
1	Fact sheet
2	Progress on science & towards End of Initiative (EoI) outcomes
3	WP-specific progress
4	Key results
5	Impact pathway integration – external partners
6	Impact pathway integration – CGIAR portfolio linkages
7	Adaptive management
8	Key result story

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1 Page

2 Pages

1 Page/WP

1 Page

1/2 Page

1 Page

Map

Budget

Table

WP TOC fig

Dashboard figs

Text box

TOC fig

Text box

Network map

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Report – Reflect - Plan

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REFLECT

Based on already collected data

Clear guidance to Initiatives and other relevant stakeholders

Support to run the process

A simple, standard template to record adaptive management decisions

A direct link to the annual technical Type 1 report (Adaptive Management section)

Annual Adaptive Management and Learning

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Type 2 Reporting - Contribution to Action Area outcomes & Impact Areas/collective global 2030 targets/SDGs

Portfolio-level
Every 3-year Business Cycle (2024, 2027, 2030)
Provides assurance on:

Portfolio contribution to Action Area outcomes & Impact Areas/collective global 2030 targets/SDGs
Alignment with CGIAR Results Framework

Includes:

Outcome and impact assessments conducted by Initiatives
Internal and external assessments designed and implemented at Action Area or Portfolio level

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Type 3 Reporting - Portfolio Performance and Project Coordination progress

Portfolio-level
Annual
Provides assurance on:

CGIAR practice change
Portfolio Performance and Project Coordination progress

Use of Theory of Change in adaptive management
Spread and use of Innovation Packages & Scaling Readiness assessments
Progress on standardizing Initiative/Project management practices, including MELIA

Under the hood information on how CGIAR is managing for results, and becoming an even better End-to-End Innovation management organization

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2022

2023

2024

2025

2026

2027

2028

2029

2030

2031

BUSINESS CYCLE REPORT (3-YEAR)

Freq: Once per Business Cycle

Type 2: Contribution to AA outcomes and Impact Areas @Portfolio level

Type 3: Portfolio Performance & Project Coordination progress @Portfolio level

Summative 3-year Type 1: Compiled Progress towards end of Initiative outcomes @Initiative level

2022-2024

2025-2027

2028-2030

2022-2030

ANNUAL TECHNICAL REPORT

Freq: Annual

Type 1: Progress towards end of Initiative outcomes @Initiative level

Type 3: Portfolio Performance & Project Coordination progress @Portfolio level

2022-2030 (9-YEAR)

Freq: Once every 9 years

Types: 2,3 @Portfolio level

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CGIAR Results Framework update

CGIAR Results Framework v3, an enhanced version of the current Results Framework
Coherence

End of Initiative outcomes
Action Area outcomes and indicators

Initiative indicator mapping against core categories (n=1300)

86% fit core categories, 14% are Initiative-specific

Non-pooled test (n= >4000)
Indicator Description Sheets
Aiming for end Q2
Minimal effect on Initiatives at this stage

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Feedback

We welcome any feedback you have at this time on the initial CGIAR Technical Reporting Arrangement.
We also welcome written feedback on the consultation draft document by 17:00 CEST, Thursday 21 April 2022, via the performanceandresult@cgiar.org email.
We will acknowledge receipt of your email.
Feedback can be provided in Word, Excel or directly in the body of an email.
Feedback must specify the document paragraph number, or the section, or ‘general’
Comments in the PDF document will not be considered.
Between 22 – 28 April, the Task Team will compile and review all feedback received and prepare to present it to SIMEC on 29 April. An update call with SIMEC will be scheduled for the first week of May to present the final product.

Thank you

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