VRHS Drama Boosters

Parent Booster Meeting

November 5, 2025

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President Updates

Sarah George

November 5, 2025

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Sarah’s Updates

• THANK YOU!!!! Lots of things going on and lots of participation from parents happening across the board, thank you!!!
• Haunted Hallway - SUCCESS. Financial recap with Liz tonight. What a great first year!
• THE PLAY- Way to go!!!!
• Musical auditions - done! It’s going to be great!
• New sponsor being added to sponsors for the $500 level. Nicole McMahan, Bristol Hospice.
• Jersey’s!!! Thank you Janine. Still taking individual orders if someone wants one that did not get to order the first round.

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UPCOMING DATES:

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• UIL Middle School Contest:
• Thursday the 6th and Friday the 7th
• This week: Friday, November 7th / If you can sign up and serve during this UIL middle school day, please do! Willie and I are signed up for morning/afternoon shift in the concessions.
• Drama Club Meeting - November 11th
• Texas Thespian Showcase
• - Nov. 13th JV, Nov. 14th Varsity
• - UIL OAP Auditions/ Callbacks
• - Nov. 17&18th -morning audition?
• - Texas Thespians Convention -
• Grapevine, TX Nov. 19th-22nd
• - Coffee House - Dec. 4th at 7 pm.

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Anything on the Horizon ?

• Promoting the musical for strong ticket sales
• Ads in the community, Community Impact, Do512, socials, poster signs up around (20 or more),

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• Rhonda/photographer : Do we want to bring Rob in to do cast photos early? Shoot one show and make pics available to families?

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• Banquet hall Parq Social is booked! We found a way to add more tables to the space too, which gives us a little breathing room. Setup time is earlier as well. Win win!

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Vice President Updates

Janine Fetter

November 5, 2025

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Janine’s Updates

• Jersey? Email her directly, she’d rather order several at once, rather than do a one off order to avoid large shipping costs.

Treasurer Updates

Willie Reed and Liz McDermott

November 5, 2025

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Current Financial Update

• Drama Boosters
• Checking $28,450 (+$18,474)
• In – Dues, ITS Payments, Jerseys, Fall Cast Food Donations, Concessions
• Out - Jerseys, Fall Play spend
• NOTE: checks for ITS and bus service has not cleared
• Savings $26,955.66 (-$2,667)
• Drama Club
• Checking $434 (-$2,322)
• Haunted Hallway sales will be reflected in next month’s update
• Out – Banquet Deposit, Haunted Hallway expenses
• Note: Manual transfer process from online payments for club dues

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• Other notes:
• 990 has been filed & LISD financials submitted 10/2/2025

Fall Play Netted $3,566 to the program!

Note - BookTix check is in the mail; not yet received (may be at the mailbox).

Willie notes

• Fall play notes
• Great team effort all around!
• Separate table for Yeah Me! Sales AND table for writing notes worked great
• Themed Yeah Me! works well too (eg for Musical, maybe flapper/business themed ducks :) : Flowers were a hit, sold out! = Great job, Kim!
• Water and Juice - need to stock backstage waters; icing down water + Juice for meals & icing down for concessions - possibly add volunteer task for set up/clean up + Garbage clean up.
• Need to keep thinking/planning for spring fundraiser for shop
• There is a spreadsheet in the share for items that the directors are requesting so we can get an idea of how much we need to raise
• New costume/prop storage
• New tools, etc
• Type of fundraiser
• Still working out the wire fee for script - Will call bank in NZ to find the issue, but will address when I get back.

Liz Updates

• Fees
• Reminder to pay your Class Fees of $50 for Varsity/JV/Tech/Musical Theatre!
• If your student is NOT in the Musical Theatre class, but made the musical - they will also need to pay the $50 fee
• ITS Payments
• All payments are due!
• We are almost there, just missing $170 from a few students. Invoices have been sent for those.
• Haunted Hallway
• We had over 300 people come through – $1,505 total in ticket sales
• The kids did an amazing job and everyone really seemed to enjoy it!
• After expenses, the drama club profited approximately $750 (pending final receipts)

Treasurer Priorities FY26

• Update Profiles for banking, Inc. 501.3-c, etc with non-school address
• Invest in liability insurance for boosters
• Spend request process for items like Amazon, Home Depot, etc
• Add Volunteer coordinator and co-treasurer to spend authorization
• Process for show budget / overall budget read out for each booster meeting
• Update pricing for concessions based on current pricing
• Update schedule for online store and point of sale item load
• Update process documentation for future handoff
• Simplify reconciliation process and update spend/income categories
• Explore Presto for membership management

Community Outreach

Jenn Stratton

November 5, 2025

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Web and Tech updates

Zach Collier

November 5, 2025

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Fall Show Ticket Sales

• The King Stag: 705
• Thursday 7PM: 151
• Friday 7PM: 216
• Saturday 2PM: 123
• Saturday 7PM: 215

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• Peter and the Star Catcher: 985
• Thursday 7PM: 245
• Friday 7PM: 208
• Saturday 2PM: 241
• Saturday 7PM: 291

Zach’s Updates

• New “VRHS Theatre All Events” calendar
• Subscribe to a single calendar to see all events related to the VRHS Theatre program
• https://www.vrhsdramaboosters.com/vrhs-theatre-all-events.ics

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Volunteer Coordinator Updates

Kim Ganoe

November 5, 2025

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Volunteer Coordinator Kim Ganoe

• What worked well/didnt for fall show?
• Donation slots worked
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• Middles School UIL - Friday
• I have timeslots setup - review coverage
• Food - Costco items (no sodas and candy?)
• Dominos - need to know how many to order

ITS - Leave what time for volunteers - I planned to drive

• What food/snacks do I plan to purchase ahead
• Drinks Water/juice? (drug bag items)
• All volunteers going are new so what should I tell them and help them prep for what to expect (Need their contact info - should we set up a separate chat with just us)

Director Updates

Brad and Rhonda

November 5, 2025

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Access these slides online

VRHS Drama FY25-26 – Booster Programs

Class Fees, Dues, Memberships Schedule

Ticket Prices (Proposed – To be approved)

Teachers for Theatre / Theatre for Teachers

Possible giveback & spirit event - Proposal

Creating spirit and give back to the students and teachers

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• Teachers for Theatre
• Teacher support for show by attending performance – ticket + spirit tshirt for discounted price
• Special teacher night (one of the performances), encouraging teachers to watch
• Approval for “volunteer” hours for night of performance for student participants (eg Avid hours)
• Theatre for teachers
• Special tshirt made for Spirit wear on campus
• Donations collected to sponsor teacher appreciation (eg lunch, coffee) possibly funded by % of proceeds in concessions
• Creates a circular give back to the teachers and encourages spirit wear

Teachers for Theatre