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SVPM New Member Onboarding Training – Sprint 31

Nov 2023

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Learning Objectives

Learning Objectives:

Agile and Scrum Values and Principles,
Organization as it relates to Agile/Scrum
Tools we use at SVPM

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Agenda

Introductions- Welcome, welcome, welcome!
Agile Principles and Scrum Framework
Difference between Agile and Waterfall
SVPM Scrum Schedule
SVPM Teams and Roles
SVPM Tools Checklist
Tools used :

WordPress
Slack
Trello (Hands On Lab)
LinkedIN
Google Drive
Other tools: Doodle Survey/when-2-meet, Miro/Muro/Jamboard/Conceptboard , Zoom

Evaluation
Next Steps

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Introductions��

3 min. each

Name, location, why you joined SVPM, what team you’ve been assigned (ex. CAM, DD, SAM, HS&S, F&S), Agile/Scrum background (if any)
Have you used collaboration tool (MS Teams, Slack, etc..) or an Agile tool like (Trello, JIRA, Asana etc..) before
Add your LinkedIn URL in the chat (if you wish)
One to two things you would like to get out of the class today
Your favorite hobby or fun fact about you

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Agile and Scrum��

�Agile – Is a Mindset with Values, Principals, and Practices.

Scrum – Is a Framework of practices that applies the Agile mindset and principles to deliver valuable product in the shortest amount of time. While Agile has its values, Scrum has additional values.

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Agile Manifesto:��While there is value in the items on the right, we value the items on the left more

A group of 17 computer gurus, software developer and managers held a retreat in Feb. 2001 to discuss lightweight software development methods. They formed the Agile Alliance and their discussions ultimately resulted in a Manifesto for Agile Software Development which became known as the Agile Manifesto after Martin Fowler and Jim Highsmith authored The Manifesto in 2001 and had all 17 participants (including themselves) sign to establish basic guidelines for any Agile method.
The 5 Scrum Values: FORCC

- Focus

- Openness

- Respect

- Courage

- Commitment

https://www.knowledgehut.com/tutorials/scrum-tutorial/scrum-values

“Understanding The Agile Manifesto - A Brief & Bold Guide to Agile”: by Larry Apke

Definition & Structure (the art)

Consider talking about:
Phased approach
Lean project management
Iterative and incremental project management
Product-based planning

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Agile Manifesto:�Its 12 Principles

1) Satisfy the customer thru early and continuous delivery of value

2) Welcome changing requirements, even late in development. (Agile processes harness change for the customer’s competitive advantage)

3) Deliver working software frequently, from a couple of weeks to a couple of months, with a preference for a shorter timescale

4) Business people and developers must work together (collaborate) daily throughout the project

5) Build projects around motivated individuals giving them the environment, support and trust they need to get the job done

6) The most efficient and effective method of conveying info w/ and w/in a team is face-to-face conversation

7) Working software is the primary measure of progress

8) Agile processes promote sustainable development. The sponsors, developers and users should be able to maintain a constant pace indefinitely.

9) Continuous attention to technical excellence and good design enhances agility.

10) Simplicity - the art of maximizing the amount of work not done - is essential

11) The best architectures, requirements and designs emerge from self-organizing teams

12) The team reflects on how to become more effective, then tunes and adjusts its behavior accordingly at regular intervals

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Scrum Values

Scrum isn't a strategy. It is a non-repeatable kind of process. Scrum is a framework of standards, roles, and practices. The framework enables individuals and organizations to find out what works best for them. The Scrum processes are specific and stick to the time and context.

5 Scrum Values: FORCC

Focus
Openness
Respect
Courage
Commitment

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Three Pillars of Scrum�� Transparency� Inspection� Adaptation

Originally, the Scrum guide was based on the three pillars of Scrum. Those three pillars are- Transparency, Inspection, and Adaptation. These pillars are to ensure the team works collaboratively, adapt to the changes and respect each other’s decisions during work.

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Communication

COMMUNICATION is key please make sure to communicate with your Scrum master ex. Missing meetings, etc…90% of projects fail due to lack of communication

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Waterfall vs. Scrum

Waterfall Gantt Chart- A tool used by project managers in 90% of new projects. It is based on a step-by-step long plan to follow that is change resistant! We at ASVPM and our SVPM Scrum team Program will not be using the Waterfall Gantt Chart tool.�

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Scrum cycle- A new way of project management using shorter cycles, working as a team and welcoming change(s) to customers’ requests thus fostering continuing improvement. We will be using Scrum cycle as a tool at SVPM.

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SVPM Scrum Team Member Onboarding Checklist

https://drive.google.com/file/d/1wGkHcTfYxiMp73k_vyyq-daj2ruV74AC/view?usp=sharing

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Sprint 31 Schedule

The number of sprint standups per week will be determined by each of the teams. (Traditionally teams have had two A-Synchronous stand-ups and one Live stand-up (Zoom) per week.)

Post PBI progress and impediments are documented in #team Slack channels - (dd, cam, or sam) and #impediments Slack channels.

Sprint Backlog refinements can occur several times within the backlog refinement week and on other weeks (depending on each team structure) - on an as needed basis.

The purposes of experimenting with this modified approach to refinement are (taken from the Google Form Survey requesting feedback "Iterating on Refinement Process".

- Provide the experience to the developers to engage more regularly in backlog refinement
- Provide entire team the opportunity to contribute more creatively to solutions
- Help POs deliver PBIs that are clearer and have less risk for developers to implement during the Sprint
- Provide developers the opportunity to get a better understanding of how individual PBIs fit into the big picture
- Assist developers in making better estimates of effort

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Volunteer Roles	Definition
Mentor and/or Agile Leader	Servant leaders within SVPM who have been volunteers in SVPM for several sprints, have fulfilled the role(s) of SM and/or PO, have exhibited Leadership qualities, and want to continue in SVPM to share knowledge and best practices with the whole SVPM community and to contribute to the growth of SVPM. Qualify as a Mentor/ Agile Leader = Minimum of 2 Sprint Cycles as a SM/PO.
PO	Owns the Product Backlog Items and drives all requirements and prioritization in the backlog based on the vision of the organization.
SM	Servant leader helps facilitates meeting and removes impediments that block the development team from moving forward with completing requirements. Qualify to PO = Minimum 2 Sprint Cycles as SM (in most cases).
Dev Team	Self organized team member (also known as the development team member), who’s role is to work in collaboration with their team’s SM and PO as a “Scrum Team” to refine, plan, and complete sprint backlog work increments. Qualify to SM = Minimum 2 Sprint Cycles (full-participation).

Teams and Roles

SVPM Volunteer Positions – Silicon Valley Project Management (svprojectmanagement.com)

Note: There are exceptions.

For further info. see link below:

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Scrum Teams

CAM- Web content and membership management (ex. Website Membership, Maintenance, and Management, Linkedin Page, User Volunteer Registration, Monthly Publications, etc..)

D&D- Website Design and Development (ex. Plugin, Page Design and Development, etc..)

SAM- Drive analytics to obtain Marketing Insights (ex. SEO, Google Analytics, etc..)

HS&S- Host Services, Platform Security

F&S- Fund Raising and Sponsorship

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Scrum Team Focus: CAM (Content Admin & Management)�PO – Nicholas Couples�SM – Ramon Silva�

Website Content and Membership Management

Website Membership, Maintenance & Management

Author Registrations & Publications

Internal (Volunteer)
External (Subscriber)

Publication Control / Editing

Blog Posts
YouTube Videos & Other Presentations

SVPM Promotions
Training Presentations
SVPM Team & Leadership Interviews

User Authorization

Publication Review & Approval
Publication Compliance
Blog Post Comments Review & Approvals

LinkedIn Page

Drive Content Objectives & Themes

Agile Practices & Project Management Professional Community Support

Drive Content Initiatives

Coordinate with Marketing
Respond to Data Insights

CAM (Content Administration Management)

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Scrum Team Focus: D&D (Design & Development)�PO – Meghana Panth & Soumya Rajan�SM – Rose Woo & Soumya Raja

Website Design, Development, & WP Administration

Page Design & Development

Page formats and layouts
Wireframes / mockups
Usability and user experience
User specifications and functionality

Site maintenance

Access Controls / WordPress roles
Software updates
Modifications
Deprecation (removals)

WordPress Plug-Ins

Evaluations of functionality and reliability
Installations
Integrations and testing

D&D (Design and Development)

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Analytics, Optimization (SEO) & Marketing Insights

Drive Analytics to Obtain Marketing Insights

Maintain Insights Dashboard
Run User / Subscriber Surveys
Implement & Maintain Analytic Tools

Google Analytics

Monitor Website Traffic & Use
Produce Analytic Reports
Validate User Value
Compare Survey Results
Program Integration Directives and Initiatives
Provide Insights for:

Strategic Decisions
Campaigns & Recruitment
Continual Improvement
Internal and External Community User Value

SAM (SEO and Marketing)

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Host Services

Access Controls

Backup & Restore

Performance

New CRM

Security

Document Storage

User Permissions

Stripe & GiveWP

HS & S (Host Services and Security)

HS&S is a Kanban Team:

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Sponsorships

Donors

Affiliates

Fundraising

Promotions

Campaigns

GiveWP

F & S (Fundraising and Sponsorship)

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Google

drive

https://drive.google.com/drive/folders/1UzqMfQYMF9mNgQrHGiQFlKxEfJSYCRFo

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Change Ownership of Google Drive- documents

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Depending on the team which folder for artifacts

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SVPM Scrum Team Slack Channels

Slack

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Configure notifications in Slack

Slack

Update your email preferences to email notifications when slack is closed

https://www.technipages.com/slack-how-to-configure-your-email-notification-preferences.

Set your slack to send notifications
Need to use the @ sign when sending slack message
Subscribe to needed channels (i.e. ask volunteers to join #ask-me-anything slack channel)
Put your State (or Country) and time zone at the end of your name.
Check in on the SVPM Slack channels at least 3 times a day.

Most Important Channels:

General

Teams

Z Channels for PBIs

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Slack & Trello: SVPM’s Team Communication Tools�Slack & Trello Integration��Note: Store important artifacts in your teams' Google Drive artifacts folder.

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WP- Admin

To reset the WordPress password, send a message here.

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Trello

SVPM Trello Board:

Product Owners:

Own and manage the Trello PBI Cards in the product backlog.

Trello Cards are also referred to as Product Backlog Items or Product Backlog Increments (PBIs).

Scrum Masters:

Facilitate the self-assigning of the PBI Cards by developers of the Scrum Team during the Sprint Planning Ceremony

Scrum Team Members:

Manage their self-assigned PBIs, updating them and moving them to their appropriate columns (i.e. Sprint Backlog, Sprint in Progress, Done) accordingly.

Key Trello Card Information Fields & Settings:

Search & Filter
PBI Title
PBI Number
Team Label
Assigned Scrum Team Member
Description
Points
Comments

Communication Features

@Tags
Links
Attachments

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Trello

SVPM Trello Board:

https://trello.com/invite/b/voiZN2OZ/e0e69ec2bad0c3b01784deeb4ddcc074/svpm

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Slack Apps

Slack:

Poker Planner

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Trello (Exercise)

On your PBI
Add Comment- Hi @OAT Team
Any Attachment

2. Add Points to cards and move to various buckets

2 points of work when you are in ‘Sprint in Progress’
3 points when it’s ‘Done’

3. Filter-Search Card- find your card

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WordPress Servers

WordPress- content management system

- SVPM website - https://svprojectmanagement.com

-https://svprojectmanagement.com/wp-admin (production environment)

-http://pmoleaders.com/wp-admin (administrators))

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Select SVPM website - https://svproje

ctmanagement.com

Hoover over ‘Work With Us’ (top right)

Select Contribute a Blog

Select Sign-up to Blog

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LinkedIn and Meetup

Follow & be a part of SVPM on LinkedIn!

You can access the SVPM LinkedIn Page Here: (Click on ‘Follow’)

https://www.linkedin.com/company/silicon-valley-project-management

Review the following document to understand how to add yourself to the SVPM LinkedIn Page:

How to Add Yourself to the SVPM LinkedIn Page

https://docs.google.com/document/d/1MTVTJsvQF6kBDE517PVBlmlKYr86kH-EV3Xacn6Mkfw/edit

Meetup: https://www.meetup.com/agile-and-scaled-value-project-management-asvpm/

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LearnPress: SVPM Learning�Management System

Courses - Silicon Valley Project Ma

Courses - Silicon Valley Project Management (svprojectmanagement.com)

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Learning Support

LMS link: Courses Archive - Silicon Valley Project Management https://svprojectmanagement.com/courses

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Training Wrap Up

Slack Channel- Ask-Me-Anything- Ask any training questions you have or feel free to respond

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Other SVPM Program Tools

SVPM Scrum Team Burndown Chart
Zoom
Doodle Poll/when-2-meet
Miro, Mural, Jam board, Conceptboard, GoRetro
Add Scrum Guide (https://scrumguides.org/)
ASVPM Volunteer Handbook

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Summary

Agile and Scrum Values and Principles,
Organization as it relates to Agile/Scrum
Tools we use at SVPM

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Evaluations

https://docs.google.com/forms/d/1O-dhCSBT8tD3MNKObPaK2MWAxkLHPgeFjR-RViqlHIo/edit

Next Steps

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Questions & Comments

Thank you for your Leadership & Support!

ASVPM