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REPORT WRITING� FOR CLASS XII

BY

T.P. PRAVEEN KUMAR

P.G.T ENGLISH

J.N.V HAVERI

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INCLUDED IN C.B.S.E CURRICULUM

COMPOSITIONS BASED ON VISUAL AND/OR VERBAL INPUT MAY BE DESCRIPTIVE OR ARGUMENTATIVE IN NATURE: A REPORT-(LONG ANSWER QUESTIONS CONTAINING INTERNAL CHOICE, TO BE ANSWERED IN 150-200 WORDS).

MAXIMUM MARKS: 10

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TYPES OF REPORTS

To be Presented in

(Morning Assembly,

Annual Day, Meetings, Conferences etc.)

Publication Reports

(School Magazine, Wall Magazine, News Letters etc.)

REPORT FOR NEWSPAPER

Always use past tense to write reports

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WHAT IS A REPORT?

A REPORT IS A BRIEF ACCOUNT OF AN EVENT THAT HAS ALREADY TAKEN PLACE. THE REPORT HELPS IN RECORDING THE EVENTS OF IMPORTANCE THAT OCCUR IN OUR DAY-TO-DAY LIFE. IT ATTEMPTS TO PRESENT THE FIRSTHAND INFORMATION OF AN INCIDENT OR EVENT. A REPORT OF AN EVENT PRESENTS A RECORD OF EVENTS IN THE ORDER THAT THEY TOOK PLACE. A REPORT OF AN EVENT INCLUDES ONE’S IDEAS, OPINIONS AND IMPRESSIONS ABOUT THE EVENT WHICH WILL HELP THE READER UNDERSTAND, RELIVE IT .

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DESIGN OF REPORT

FORMAT

BODY

LANGUAGE AND EXPRESSION

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CBSE MARKING SCHEME FOR REPORT WRITING

Format :1 mark

    • Headline and Reporter's Name

Content: 4 marks

Expression :5 marks

    • Grammatical accuracy,
    • appropriate words
    • spellings [2½]
    • Coherence and relevance of ideas
    • style [2½]

Word Limit: 150- 200 words

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FORMAT

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EXAMPLE 1

QUESTION:

YOU ARE THE STAFF REPORTER OF ‘THE TIMES OF INDIA’. YOU HAVE BEEN SENT TO COVER A TRAIN ACCIDENT AT MUZAFFARNAGAR , UTTAR PRADESH. GIVING RELEVANT DETAILS DRAFT A REPORT OF THE ACCIDENT IN 150-200 WORDS.

STEPS TO APPROACH THE QUESTION

                • READ AND UNDERSTAND THE QUESTION CAREFULLY
                • COLLECT THE INFORMATION GIVEN IN THE QUESTION
                • FORM A MENTAL PICTURE OF THE INCIDENT
                • DRAFT A ROUGH IDEA:

WHAT , WHEN, WHERE AND THEN THE HOW OF THE MATTER.

                • SUMMARIZING AND INFERENCE OF THE INCIDENT

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HEADING AND BYLINE

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15 KILLED, 60 INJURED IN PURI EXPRESS MISHAP

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BY

STAFF REPORTER

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  • HEADING SHOULD BE PRECISE AND SELF EXPLANATORY.
  • IT SHOULD NOT BE TOO LENGTHY BUT SHOULD GIVE THE READER A GIST OF THE REPORT.
  • SHOULD BE CATCHY, INFORMATIVE AND ATTRACTIVE.
  • RIGHT BELOW THE HEADLINE THE REPORTER’S PARTICULARS / AGENCY/ NEWSPAPER (STAFF REPORTER/SPECIAL CORRESPONDENT/NEWS AGENCIES: PTI, UNI, REUTERS) IS WRITTEN.

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BODY OF THE REPORT

BODY OF REPORT

INTRODUCTION

EXPLANATION

CONCLUSION

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INTRODUCTION

Lucknow, 23rd June 2020: In what appears to be another case of patchy safety record of Indian Railways, at least 15 people were killed and over 60 injured on Sunday when thirteen coaches of the Haridwar bound Puri Express Train derailed at Khatauli at around 3:20p.m in Uttar Pradesh’s Muzaffarnagar. The train was en route from Puri to Haridwar.

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INTRODUCTION OF THE REPORT SHOULD ANSWER THESE QUESTIONS

WHAT,WHO

WHEN

WHERE

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1ST PARA( INTRODUCTORY PARA)

TIPS TO INTRODUCTION

  • BEGIN THE PARA WITH THE PLACE OF ORIGIN OF NEWS AND DATE OF COVERAGE(NEWS) .
  • 1ST PARA PROVIDES THE GIST OF THE ENTIRE NEWS STORY (NEWS IN BRIEF)
  • “VERY IMPORTANT” : PLACE & DATE ARE PARTS OF THE FIRST PARA.
  • INTRODUCTION SHOULD NOT BE LENGTHY BUT SHOULD CREATE INTEREST IN THE READER TO KNOW MORE.

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CONTENT EXPLANATION

The District Magistrate of Muzaffarnagar oversaw the rescue and relief efforts which were carried out by two battalions of NDRF, fourteen fire and rescue units of Muzaffarnagar and adjoining districts as well as the locals. The rescuers had a hard time getting to the injured as seven bogies of the ill-fated train had piled on each other and the whole wreck was a tangled mass of metal.

The immediate response team of the railways at new Delhi was also alerted and a rescue train with doctors and medical staff was dispatched to the spot. The injured were admitted at Muzaffarnagar Medical College.

According to some eyewitness accounts, the train was travelling at high speed and the loco pilot seemed unaware of the repair work in progress on the track. It was alleged that the accident occurred owing to the carelessness and lack of proper communication between the authorities and the track maintenance department.  

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2ND ,3RD AND 4TH PARA�CONTENT ELABORATION

TIPS TO CONTENT ELABORATION

  • THE ELABORATION OF THE CONTENT COMES AFTER INTRODUCTION AND SHOULD NOT BE MIXED WITH INTRODUCTION.
  • DO NOT REPEAT THE DETAILS GIVEN IN THE INTRODUCTION AGAIN WHILE ELABORATING AS IT WOULD NOT ONLY BE BORING BUT ALSO EAT UPON YOUR WORD LIMIT.
  • ALWAYS HAVE A ROUGH IDEA ABOUT THE SITUATION WHEN ELABORATING VIZ. MENTAL PICTURE OF ACCIDENT SCENE, POSSIBLE CAUSES, PEOPLE LIKELY TO COME , COMMENT, LIKELY PROGRAMMES, LIKELY ORDER OF EVENT, FUNCTION ETC.
  • ALWAYS BE WATCHFUL OF WORD LIMIT AS THERE IS EVERY LIKELIHOOD OF BEING CARRIED AWAY.

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CONCLUSION

Expressing shock and grief the Union Railways Minister has ordered an inquiry into the incident to see that such incidents do not happen in future and also announced and ex-gratia payment of 5 lacks to the kin of the dead and 2 lacks to the seriously injured.

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  • CONCLUSION SHOULD BE BRIEF AND SHOULD CARRY THE REPORT TO ITS CLOSURE.
  • IT MAY EXPRESS THE FOLLOWING>1. REACTIONS ,PROMISES BY AUTHORITIES AND STATEMENTS BY PEOPLE,SUGGESTIONS.

2.OVERVIEW OF THE REPORTER ABOUT AN EVENT,PROGRAMME OR FUNCTION.

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TIPS TO CONCLUSION

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DIFFERENCE BETWEEN…

A Report ‘Of’

A Report ‘On’

PURELY FACTUAL ACCOUNT OF AN INCIDENT OR EVENT

Factual Account, Opinions , Recommendations , Comments & Remarks [Of the Reporter + Public]

WHILE DEALING WITH A QUESTION

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SCHOOL LEVEL REPORTS : SCHOOL MAGAZINE,SCHOOL ASSEMBLY �

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Name of the Organization

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Caption/Heading Date:

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A Report Place:

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By

[Mr.ABC/Ms XYZ………]

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1st Para (Entire Event in a Nutshell)

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2nd Para

3rd Para } [Event in Detail]

4th Para

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5th Para Conclusion

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EXAMPLE 2

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QUESTION:

YOU ARE POORVA/PARTHA, CULTURAL SECRETARY OF YOUR SCHOOL, D.B. SENIOR SECONDARY SCHOOL, AMBUR. A WEEK-LONG MUSIC AND DANCE FESTIVAL WAS ORGANISED BY YOUR SCHOOL. WRITE A REPORT IN 150-200 WORDS FOR YOUR SCHOOL MAGAZINE. INVENT THE DETAILS.

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D.B. SENIOR SECONDARY SCHOOL, AMBUR

#MUSIC AND DANCE FEST#�A REPORT

BY

MS.POORVA,

CULTURAL SECRETARY

DATE: 23RD AUGUST 2020

PLACE: AMBUR

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Our school organised “Melody Shades” a week-long music and dance festival, from the 18th of August to the 26th of August 2020 at the Saraswati Kala Mantapa of our school. Nine senior secondary schools of Ambur participated in the music and dance extravaganza. The inaugural function held on 18th August was presided over by Sh. Muttukrishnan, honourable minister of state for culture and youth affairs.

CONT….

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It was a great celebration of music and dance which saw a wide variety of Indian, classical and folk as well as western music and dance forms. during this week-long festival, many competitions, workshops, symposiums and open forums featuring leading artists were conducted.

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The audience including students, teacher, educators as well as invited dignitaries witnessed live concerts from leading musicians and stage shows by reputed dancers in Bharatanatyam, Kuchipudi and folk artists.

On the concluding day of this festival, a two-hour-long programme displaying a unique fusion of classical and western dance and music was put up. Speaking on the occasion the chief guest of the function and Dist. Collector Sh. Vimal kumar said that programmes like this remind us of our rich tradition and the need to protect and nurture it. The fest was a treat and delight for all music and dance lovers and was the highlight of our effort. Seeing the huge success of this fest our Principal assured us that attempts would be made to organise the event on a regular basis.

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��1. Name of Organization Appears at Top Centre of the Page.�2. Caption & Heading –3 to 4 Words Maximum. � Self Explanatory i.e. An All Inclusive Title Which declares itself what the whole report is about :� � E.g. Inter-School dance competition2020 ��3. Date : Appears Parallel Right to the Caption/Heading�� CONT….�

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REMEMBER

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  1. Following the title or heading right below it we write “A Report”
  2. Parallel to this appears : place of report
  3. The reporter’s particulars are given right below the *title phrase [ by Ms. abc followed by school level designation : student editor/school pupil leader/ cultural secretary etc., as applicable]
  4. The contents of the report comes after this in a detailed manner divided into paragraphs . The paragraphs are arranged one below the other and depicts the order of continuity in the form of introduction, content and conclusion.

cont….

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8.Report must always be written in past tense

9. We should not use first person ie. I , me etc. when we write a report and should always to third person narration.

10.Reported speech must be used while reporting.

11. Passive voice is employed while we report.

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STOCK EXPRESSIONS COMMONLY USED IN REPORT WRITING

  1. EYE WITNESSES CLAIM THAT………………..

……………………………………………..

  1. THIS REPORTER WAS INFORMED THAT…………

…………………………………………….

  1. THE POLICE INFORMED THE MINISTER

THAT………………………………………..

  1. IT WAS UNDERSTOOD THAT…………………..

…………………………………………….

(V) HAD…………………..THE TRAIN ACCIDENT COULD HAVE BEEN AVERTED

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ADDITIONAL QUESTIONS FOR PRACTICE

You had attended a workshop on personality development for students. Many eminent personalities had been present. Write a report in 150-200 words on how the workshop proved to be beneficial. You are Sumesh/Sumathi.

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You are an eye-witness to a road accident resulting in loss of human life and property. As a press reporter of National Herald, write a report in 150-200 words.

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You witnessed a bomb blast in a Delhi market when you went there for shopping along with your parents for Diwali purchases. Write a report in 150-200 words for your school magazine. (Delhi 2012)

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A new indoor gymnasium has recently been constructed and inaugurated at APJ International School at Goa. As special correspondent of ‘The Hindu’ draft a report in 150-200 words on the gymnasium and the inauguration ceremony. (Delhi 2012)�

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THANK YOU

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