Shared Calendars

Shared Calendars in Google

How Much Access?

Do you need to see available times?

Do you need to see available times with event details?

Do you need to create and manage events?

Available Times

Google Calendars are defaulted to allow viewing available times

Subscribe to a user’s calendar to see their availability

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Subscribe to Calendar:

1. In Calendar, on bottom left
2. Click + by Other Calendars
3. Click Subscribe to calendar
4. In Add calendar, enter email of user
5. The calendar is added on left
6. On top left, click ←Settings
7. Calendars are listed on left
8. Check the box to toggle calendar in

your Calendar view

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Details or Manage

Need to see Event Details

on Other Calendars

Want Others

to Manage my Calendar

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Share with Specific People

You will share your calendar with others

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Others will share their calendar with you

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Share Your Calendar

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In Google Calendar

1. On bottom right, hover mouse on your calendar
2. Click three dots
3. Click Settings and sharing
4. On left, click Calendar settings
5. In Calendar settings, scroll down to Share with specific people
6. Click Add people
7. Enter email
8. Set sharing permissions that you prefer
9. Click Send
10. The person added received an email with an invitation to

add the calendar

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More Information

Review the Google Migration Site for more information:

Google Migration Website

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