Bodyswaps Deployment Planning
Soft skills training shouldn’t be so hard.
Instructions: download and distribute as a physical guide or share the link/QR code for the live and most up-to-date version.
Deployment Planning Guide
This guide follows a simple framework to help structure your deployment planning process: Prepare, Engage, Evaluate, Repeat.
Guide Contents:
Credit: University of Saint Thomas (link)
Credit: University of Saint Thomas (link)
Prepare
Engage
Evaluate
Repeat
PEER Framework
Planning Considerations
For every stage and deployment
Prepare
Who will be your Champions?
Innovation Champion(s)
Project leads who coordinates stakeholders, oversees deployment and reports on success. These champions often support sessions and educators initially and help cascade training to peers.
Technical Champion(s)
Supports with initial set-up of rooms and hardware. This includes wifi connectivity, supporting with access issues (e.g. firewalls), Mobile Device Management (MDM) systems etc.. Note: they also need training on VR!
Educators / Staff Pioneers
Their main role is to get other educators and end learners to show up. Educators are also essential in identifying ways of integrating Bodyswaps into the curriculum.
Who are your learners? What are their goals?
First, consider your learners’ level and goal outcome.
Next, find the modules that help develop the skills needed to get there:
Developing communication skills for effective patient care
Scoping Example
Prepare
VR
Fully immersive experience
PC, Mac & Web
Self-paced learning
Mobile
Learning on-the-go
Which devices will your learners use?
How will you deploy?
Self Guided
This asynchronous/remote modality empower learners to explore modules in their own environment over a set period of time.
Facilitated - Individual
Individual (asynchronous/on-campus) sessions in a dedicated VR space are the optimal way to experience Bodyswaps.
Facilitated - Group
Group modalities are more suitable when larger number of learners need to experience the same content synchronously.
A Hybrid Deployment Approach
The Holy Grail of learning with Bodyswaps - combining the impact of an in-VR experience with the flexibility and safety of learning in your own time.
The most advanced institutions have started embedding multiples modules in their programmes, recommending for example that a specific one is experienced in VR for maximum impact. Before sessions or after that, students are asked to complete the other modules or repeat the experience at home, on their own devices, as ‘experiential homework’. The educators can check progress and completion via Bodyswaps Go.
Using the Job Interview Preparation solution (4 modules / 60-90 minutes total) as an example:
3
1
Group workshop using the interview simulation in VR (following dedicated VR onboarding time) as a way to create engagement and stimulate discussion
Autonomous sessions (owned or loaned mobile/PC). The learner completes Job Interview Series modules 1-3. Progress is monitored via Bodyswaps Go
4
Individual session, booked in the VR Lab, to practice interview simulator once again as a graded activity
2
Introduction to Bodyswaps via email
Consider pods or space separators for privacy or enough space in-between learners to not interrupt the experience of another in a group setting.
A mobile fleet approach is where devices can be taken to various locations to deliver facilitated group training.
Synchronous Learning Choices
Dedicated immersive learning space(s)
Mobile fleet
Synchronous Learning
Space
Training Space
Group - Space needed will depend on the number of learners but you should provide enough space in-between learners to not interrupt or hear the experience of another.
Individual - Provide access to pods or fully private spaces to train (such as a small meeting room).
Briefing
Introduce a VR etiquette where the training space can only include facilitators or learner actively engaged in the headset.
If learners are training in private spaces to complete training synchronously, brief them as a group ahead of breaking out to complete modules.
Set Up
Provide seating with no or minimal objects in front of the learner that could block use of virtual hands (all simulations are stationary).
Prepare
Synchronous Learning
Equipment
Bookable time with devices
Bookable spots in the (e.g. Career Centre or Library) where students can book a slot to practice on their own time.
Consider using a software to book and manage the slots.
Learners can ‘check out’ devices to be returned at a later date and train in the environment of their choice, or they can use their own devices.
Consider using a software to manage the loaning of devices.
‘Check out’ model or owned devices
Asynchronous Learning Choices
Asynchronous Learning
Space & Equipment
Prepare
💡Explore user roles and access options further here or discuss the best option for you with your Bodyswaps Customer Success Champion.
Prepare
How will learner access be managed?
Engage
Generating Interest - Top Tips
Note
Don’t count on the fun of VR to draw crowds. It’s difficult to get students to show up for something that’s not credit-bearing…unless they know very clearly they’ll get personal value from it.
Make sure to communicate that in your internal campaign.
Lesson Plan Inspiration
Further Education Examples
Credit: Burton & South Derbyshire College
Safety
Consent
VR Considerations
Introduce VR with an entertainment or location based program to help familiarise the learner with immersion.
💡 Youtube 360 or First Steps
VR Engagement Best Practices
Engage
Cast your experience so learners can see what the in-headset experience looks like before they put the headset on themselves.
Allow learners to look into the headset without fully strapping in to begin.
Introducing Bodyswaps
Engage
1
Help the learner adjust the headset until they have a clear view of the text and inheadset environment
2
20 minutes at a time in VR - advise learners to pause and take a break between sessions
3
Introduce the journal as a key tool during and after the session - no need to take notes
Best Practices for Facilitation
4
Provide instructions on the buttons to press - we have handout materials with this information
5
6
Keep batteries and cleaning wipes handy during sessions
Set the guardian/boundaries in advance or cast this when introducing VR
Engage
Session Structure
Depending on group sizes and space available, consider a staggered approach with different start times. This will allow for facilitators to offer individual support to more learners when getting started and when closing the sessions down.
Resources and Instructions:
Instructions
Device Guides
Credit: University of Saint Thomas (link)
Engage
Evaluate
Learner Debrief
Credit: University of Saint Thomas (link)
Evaluate
*This feature is being developed for release later in 2024, where learners can record their reflection and share a transcript in app.
Session Reflections
Evaluate
Repeat
Learner Practice
Deployments
Repeat
Self Guided
Deployment Example
Email invite: Remote Learners are emailed introduction to Bodyswaps, remote learner guide and class invite.
QR Code: Class enrollment link is shared on a digital display board with details on the class for additional interested learners as part of other engagements.
Modules: JIS 1, and 2 as option, 3 and 4 are mandatory.
Timeline: Learners have 3 weeks to complete class content.
1. Learners are sent a feedback form to gather qualitative feedback and instructions on how/where to share their certificates.
2. Facilitators review qualitative feedback and Bodyswaps Go data and share takeaways with learners external audience to raise awareness.
1. Learners’ access to modules is kept open (via the same class) for practice.
2. Champions promote further classes with new learners, and/or invite the same cohort to a Workplace Essentials course (with new modules).
1. Confirm champions, learners, modules and approach
Adult Learners, 2 Facilitators (remote support), Job Interview Preparation Training.
2. Confirm Space + Equipment:
Learners own space and devices.
Prepare
Engage
Reflect
Repeat
Facilitated - Individual Deployment Example
Email invite: Eligible learners are emailed with class enrollment link, once signed up they book a slot in the VR space.
Introduction: Facilitator introduces VR and Bodyswaps via casting and the module topic on a 1-1 basis in the dedicated space.
Modules: JIS 1 & 2
Timeline: 1 hour
1. Learners and facilitator 1-1 debrief on experience and facilitator shares instructions on how/where to share their certificates.
2. Facilitators review qualitative feedback and Bodyswaps Go data to plan further skill development and improvement of experience (if any).
1. Learners are invited to book further sessions to progress to JIS 3 and 4 or to practice 1 & 2 again.
2. Champions run further workshops with new learners, and/or invite the same cohort to a new Workplace Essentials course.
1. Confirm champions, learners, modules and approach
Adult Learners, 1 Facilitator, Job Interview Preparation Training in bookable slots.
2. Prepare the space and equipment
VR headsets (consent forms shared in advance of session), 1 pod in a private/dedicate VR space with strong wifi.
Prepare
Engage
Reflect
Repeat
Facilitated - Group Deployment Example
9.30am: Introduce Bodyswaps (and VR if first session) to learners in advance of session or at the start.
10am: first 10 Learners begin (Group 1)
10.15am: next 10 Learners begin (Group 2)
Modules: JIS 3 and 4, with a brief break in between modules.
11am: Group 1 debrief (15 minutes)
11.15am: Group 2 debrief (15 minutes)
11.30am: Champions debrief on session takeaways.
Follow Up:
1. Learners encouraged to upload their badges to LinkedIn.
2. Champions showcase analytics and takeaways.
1. Learners provided with option to attend further workshops for practice.
2. Champions run further workshops with new learners, and/or invite the same cohort to a Workplace Essentials course.
1. Confirm champions, learners, modules and approach
20 Adult Learners, 2 Facilitators, Job Interview Preparation Workshop
2. Prepare the space and equipment
VR headsets (consent forms shared in advance of session) and PCs, 2 medium spaces with strong wifi, headphones.
Prepare
Engage
Reflect
Repeat
Hybrid Approach
Deployment Example
Day 1 Introduction: Introduce Bodyswaps to learners in existing engagements (e.g. lesson or training) and via email, opening access to modules JIS 1 & 2 for initial practice and familiarisation with Bodyswaps (autonomous on owned devices).
Day 3 Facilitated Workshop: Learners book attendance at a synchronous VR workshop (1.5 hours). Groups of 5 train in one medium-large space with 1 facilitator to VR, completing Job Interview Series modules 3 and 4.
Day 4 Practice: Learners invited to repeat the interview simulator in own spaces or bookable slots in dedicated VR pods.
Timeline: 1 week
Day 5 Course Completion: At the end of the course, learners attend a group debriefing session.
Feedback Form: Learners are also sent a form to share their qualitative feedback.
Follow Up:
1. Learners encouraged to upload their badges to LinkedIn.
2. Champions showcase analytics and takeaways.
1. Learners provided with autonomous access to JIS 1, 2 ,3 and 4 for practice.
2. Champions run further courses with new learners, and/or invite the same cohort to a Workplace Essentials course.
1. Confirm champions, learners, modules and approach
20 Adult Learners, 2 Facilitators, Job Application Training & Interview Workshop
2. Prepare the space and equipment
Owned devices & managed VR headsets (consent forms shared in advance of session), 2 medium spaces with strong wifi, headphones.
Prepare
Engage
Reflect
Repeat