April Representative Assembly

April 17, 2024

April RA Agenda

April Slide Deck

2023-2024 ETA RA Dates

November 15

January 25

February 21

March 20

April 17

May 15

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Full 2023-2024 ETA Meeting Calendar

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2024-2025 ETA Meeting Calendar

Consent Agenda

April 17, 2024 Agenda

1. Call to Order
2. Consent Agenda
1. Approval of March 20, 2024 minutes
2. Approval of April 2024 agenda
3. Meeting Norms
• Be recognized by the chair prior to speaking
• Name and School when speaking
• No food or drink allowed
• Questions need to be general and not individual
• Avoid Side Conversations
• No photos of the slide deck
4. President’s Report
• General Updates
• Plan Time Reminders
5. 1st VP Report
• Building/Department Elections
• SIP/SD

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• 2nd Vice President Report
• TWE Update
• Treasurer’s Report
• Budget Report
• Secretary’s Report
• Membership Update
• May RA Retirement Reception
• Region 24
• Undo Tier 2 Campaign
• Acknowledgments

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ETA Meeting Norms

Meeting Norms

• Be recognized by the chair prior to speaking
• Blue Cards are for Registered Reps, Green Cards are for guests
• Cards MUST be visible with your name and school/department
• State your name and school when recognized by the chair
• No food or drink allowed
• Questions need to be general and not individual in nature
• If you have individual questions, reach out to your section director
• Avoid Side Conversations
• No photos of the slide deck

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President’s Report

General Updates

Elementary Special Ed. Science Positions

Sped Science teachers may be required to have an ESL endorsement if they are teaching in a self-contained ELL program

• Self-contained science teachers have not yet been posted because they have not finalized the allocations. These will be posted as soon as possible.
• Specials assignments are being made based on staffing needs. There may be instances where a teacher will be in multiple buildings. Most teachers will be in 1-2 buildings.

2024-2025

Planning and Preparation

Planning and Preparation

High School:

• For periods of the school day when a teacher is not otherwise assigned to instruction, lunch, or supervision, the use of professional time is at the discretion of the teacher. Meetings may occur during this time when scheduled in advance and mutually agreed upon by the individuals.

Middle School, Elementary, and PreK:

• For periods of the school day when a teacher is not otherwise assigned to instruction, lunch, or collaborative planning time, the use of professional time is at the discretion of the teacher. Meetings may occur during this time when scheduled in advance and mutually agreed upon by the individuals.

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Article VIII - Workload - Page 9

2024-2025 Collaborative Planning Time

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Pre-School

• Teachers will participate in a collaborative team for 30 minutes per week depending on the school (Guidance for Rigor and Equity forthcoming)
• All Teachers will participate in a teacher led collaborative team
• Teams will generally be composed of teachers of the same grade level and/or department
• Inter-school teams may be established when there is only one teacher of a content in a building and can meet virtually
• The collaborative team will be determined by the master schedule
• Collaborative teams will maintain team-created agendas and minutes that will be made available electronically.
• These teams are not eligible for professional credits

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2024-2025 Collaborative Planning Time

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Elementary

• Teachers will participate in a collaborative team for 40-60 minutes per week depending on the school
• All Teachers will participate in a teacher led collaborative team
• Teams will generally be composed of teachers of the same grade level and/or department
• Inter-school teams may be established when there is only one teacher of a content in a building and can meet virtually
• The collaborative team will be determined by the master schedule
• Collaborative teams will maintain team-created agendas and minutes that will be made available electronically.
• These teams are not eligible for professional credits

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2024-2025 Collaborative Planning Time

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Middle School

• Beginning in the 2024-2025 school year, middle school teachers will participate teacher led in a collaborative team
• 90 minutes per week in lieu of supervision
• Collaboratives teams will generally be comprised of multi-disciplinary teachers serving the same cohort of students
• Inter-school teams may be established when there is only one teacher of a content in a building and can meet virtually
• Collaborative teams will be determined by the master schedule
• Collaborative teams will maintain team-created agendas and minutes that will be made available electronically.
• These teams are not eligible for professional credits

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2024-2025 Collaborative Planning Time

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High School

• High School teachers will participate in a teacher led collaborative team
• Administrators will collaborate with department members to determine collaborative teams
• Teams will generally be composed of teachers who teach the same course
• If a teacher is assigned to more than one course, the administration will consider teacher preference when determining collaborative teams
• Inter-school teams may be established when there is only one teacher of a content in a building and can meet virtually
• Tentative teams will be announced by June 1
• Collaborative teams will maintain team-created agendas and minutes that will be made available electronically.
• These teams are not eligible for professional credits

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Collaborative Planning Time

• SIP is NOT involved in directing the work of your collaborative planning time
• Your administration cannot direct your work nor can they select how you will organize your agenda and minutes
• Your administrator can attend your meetings but cannot participate unless invited
• You do NOT have to have a coach as a part of your collaborative meeting time
• Your collaborative time does not and should not be a one and done meeting. It can be work that is done over many meetings
• You do not have to use your personal planning time to continue the work of the collaborative planning time
• ETA will be providing examples of agendas and minutes teams can use for documenting their collaborative planning time

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1st Vice President Report

ETA, SIP, SD, and SSIC Elections

2024

ETA Building and Department Elections

Article IX - Association Representatives

• Section 2 - Term - Part B
• In each school or district-wide department, there shall be one Association Representative elected for every ten members or major portion thereof. There shall be at least one Association Representative from each school or districtwide department. Elections shall be by secret ballot and held during April or May. All Association Representatives shall assume their position at the regularly scheduled Representative Assembly in May.
• Section 2 - Term - Part D
• In each school where there are two or more Association Representatives, the Association Representatives shall elect one of their number as the Head Representative.

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SIP, SSIC, and SD Team Composition

SIP, SD, and SSIC Elections

It is recommended that elections take place prior to the end of the school year, for the following year.

• This allows the committee to effectively plan for the following school year.
• This can be done by secret ballot.
• Vacancies can be addressed at anytime as necessary.

The chair and secretary should be elected by the newly formed School Department Committee, SIP team or SSIC team.

• The chair and secretary are chosen by the teacher members of the committee. This can be done by secret ballot.

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SD Elections - Common Practice

2.54.1 COMPOSITION

The teachers in each school/department and in each of the Special Services Departments will shall elect representatives to a school/department committee as follows:

• (a) Elementary - will elect one teacher from each grade level and one teacher from special services.
• (b) Secondary - will elect one teacher from each department and one teacher from special services.
• (c) Special Services - will elect on a ratio of one (1) per ten (10) teachers or fraction thereof in each department, but not fewer than three (3).

SD Elections

Notwithstanding the foregoing, prior to the formation of the committee for any school year, a majority of all the teachers and the building/program administration may mutually agree to vary the size and composition of the school/department committee for their school/ department, provided that in no event will shall the school/department committee have fewer than three (3) teachers. Absent such mutual agreement for any school year, the composition of the committee will be as set forth above.

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SIP Elections - School

Prior to the formation of the committee for any school year, a majority of all the teachers and the building/program administration may mutually agree to vary the size and composition of the School Improvement Committee for their school, provided that in no event shall the committee have fewer than three (3) teachers and one (1) administrator. Absent such mutual agreement for any school year, the composition of the committee shall be as set forth below:

The teachers in each school shall elect representatives to a School Improvement Committee as follows:

• (a) Elementary - shall elect one teacher from each grade level and one teacher from special services.
• (b) Secondary - shall elect one teacher from each department and one teacher from special services.

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Special Services Improvement Committee

On an annual basis each special services department, as defined in 12.9, may establish an Improvement Committee focused on student growth and achievement in alignment with the District Strategic Plan and building plans.

Prior to the formation of the committee for any school year, a majority of all the teachers and the department administration may mutually agree to vary the size and composition of the Improvement Committee for their department, provided that in no event will the committee have fewer than three (3) teachers and one (1) administrator.

For any school year, the composition of the committee may be determined by mutual agreement. Absent mutual agreement, special services may create a committee on a ratio of one (1) per ten (10) teachers or a fraction thereof in each department, but not fewer than three (3) teachers.

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New SD and SIP and SSIC Language

2.54 - School Department

Updated scope of activity to include;

• The committee and administration will discuss and establish a procedure for internal classroom coverage/substitution.

Updated functioning to include (moved from scope of activity);

• Two working days before each committee meeting, administration will provide the committee with a monthly financial report as provided to the Board of Education, and the regular monthly building/special services department budget update.

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Article 2 - School Department - Page 4

15.1 - School Improvement Planning Committee (SIP)

Defined what the School Improvement Planning Committee (SIP) is:

• The School Improvement Planning Committee is a school-based team made up of elected representatives from instructional teams and administrators who are organized by grade level, subject area, departments, or clusters.
• The School Improvement Planning Committee is focused on encouraging a culture of collaboration among teachers and administrators.

Updated the language to mirror current School Department practice of creating and setting the agenda.

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Article XV - School Improvement Planning (SIP) and Professional Development - Page 29

15.11 - Role of the SIP Committee

• The School Improvement Planning Committee will:
1. Focus on improving student growth and achievement in alignment with the District Strategic
2. Make decisions through a consensus process.
3. Decision-making and problem-solving will be based on the needs of the site.
4. Determine the needs of the site by a site selected, research-based needs assessment.
5. Analyze the data from the needs assessment to determine areas of improvement.
6. Determine solutions and set school improvement goals to target areas of improvement.
7. Create, implement, and oversee the implementation plan of the school improvement goal(s).
8. Track data and monitor school improvement goal(s).
9. Oversee and implement instructional coaching in alignment to school improvement goals.
10. Select and implement professional development that targets site-based needs.
11. Provide procedures and oversight for classroom visitations of non U-46 employees as outlined in 6.71 Non-Administrative Observations.
12. Communicate work and decisions to all stakeholders on an ongoing basis.
13. Distribute minutes to all building staff within two days (2) days of the meeting.
14. Form subcommittees for additional work as needed.

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Article XV - School Improvement Planning (SIP) and Professional Development - Page 29

15.2 Special Services Improvement Committee

Special Services Department may establish a Special Services Improvement Committee. Special Services departments are defined in 12.9 of the agreement.

• If a Special Services Department has a lead, the lead is automatically included on the committee
• The responsibilities of this committee are similar to that of the site School Improvement Planning Committee and should support that work
• Absent the creation of a Special Services Improvement Committee, the work outlined in this section will be deferred to the School/Department Committee

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Article XV - School Improvement Planning (SIP) and Professional Development - Page 29

15.2 Role of Special Services Improvement Committee

• The Special Services Improvement Committee will:
1. Focus on improving student growth and achievement in alignment with the District Strategic 4 Plan
2. Make decisions through a consensus process.
3. Decision making and problem solving will be based on the needs of the department.
4. Determine the needs of the department by a research based needs assessment.
5. Analyze the data from the needs assessment to determine areas of improvement.
6. Determine solutions and set department improvement goals to target areas of improvement.
7. Create, implement, and oversee the implementation plan of the department improvement 11 goal/s.
8. Track data and monitor department improvement goal/s.
9. Select and implement professional development that targets department-based needs.
10. Communicate work and decisions to all stakeholders on an ongoing basis.
11. Distribute minutes to all departmental staff and administrators within two days (2) days of the meeting.
12. Form subcommittees for additional work as needed.
13. Coordinate resources and materials to support individual department needs.
14. Establish such supplementary procedural guidelines as necessary for its operation and 20 communication to staff.
15. Develop and communicate any needed ad hoc subcommittees for the following year.
16. Determine the agenda for monthly collaborative meetings.
17. Plan the professional practice day offerings for teachers during the regular school term.

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Article XV - School Improvement Planning (SIP) and Professional Development - Page 29

Building/Department work for April/May

• Hold elections for ETA Reps and determine your head rep for the 2024-2025 school year
• If you are a department, determine if you are going to have both an SD and SSIC or just an SD
• Hold elections for you SIP, SSIC, and SD committees and have them attend your May meetings
• Elementary Schools need to make sure they have a plan for subbing in place for the return in August.

SILT Team Integration

SILT Team Integration with SIP and SD

• SILT has the ability to make decisions without SIP or SD approval
• SILT needs to report out what decisions are being made on a regular basis
• SILT CAN
• Create an advisory period (middle school) within the current school day
• Reassign a school’s PPD day to be used as a SIP day for staff development
• Modify schedules during the school year in order to accommodate additional tests or data collection tools
• SILT CANNOT
• Alter the start and end time of the school day
• Require teachers to work during their duty free lunch
• Require teachers to work before or after school in any capacity

2nd Vice President Report

TWE High School Scholarship Recipients

Emma Anderson - Larkin HS

Emma Greenberg - South Elgin HS

Zoey Helle-Kuczynski - Bartlett HS

Alaina Larue - South Elgin HS

Maya Nail - Larkin HS

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Treasurer Report

Year-To-Date

Secretary Report

Membership Update

Current Membership Numbers

• Members - 2568
• Potential Members - 123
• Elementary – 54
• Middle School – 27
• High School – 41
• Related Services - 1

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We will maintain 3 lists for every building

• Members
• Potential Members
• Member Drops

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• Potential Members - join.ieanea.org
• No paper copies, must be electronic

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May RA Retirement Reception

Reception at ECC in the Dining Hall

4:30 p.m. - 5:15 p.m.

An Email invite will be sent to all retirees

Regular business meeting from 5:30 - 6:30

Region 24

IEA Undo Tier 2 Campaign

From April 15-18, IEA is joining forces with public workers across Illinois in the We Are One Illinois Tier 2 week of action. Get ready to call your lawmakers and make some noise. It’s time to Undo Tier 2!

Call or email your legislators today

507-497-1665

Undo Tier 2 Resources

Illinois Education Association Undo Tier 2 Website

Senate Bill 2024 – Tier Two Fix for TRS, SURS, and IMRF

Tier 1 and Tier 2 Fact Sheet

TRS’s EZ Guide to Tier 1 and Tier 2

Retirement Resources – TRS, IMRF, SURS

Acknowledgements and Announcements