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Google Suite Intermediate: Elementary

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Jessica Villanueva

Consulting Teacher

Induction & Pre-Induction Support

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Brenda Rough

Monique

Turner-Brown

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On a Scale of

Taylor Swift

How are you feeling?

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Learning Intention:

We are learning how to maximize Google Workspace tools to improve organization, collaboration, and productivity.

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Success Criteria:

I can…

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Organize my gMail inbox with

labels, filters, and priority settings.

Use Google Drive workspaces and advanced sharing settings.

Create advanced gDocs and gSlides with hyperlinks, animations, and more.

Set up recurring gCalendar events and use appointment slots.

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Community of Practice

Open & log in to your computer & FSUSD.org account

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MFA

Multi Factor Authentication is used for your FSUSD Google Account

Keeping your private information private

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Directions to set up Multi Factor Authentication

  1. Navigate to www.google.com
  2. Follow the on-screen prompts.
  3. Please be sure you are logged in your Chrome browser with your FSUSD credentials.

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*You must use Multi Factor Authentication whether it be from your phone or personal computer.

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*Once you are logged in on your school computer, you should not need to log in again.

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Slideshow with more details on Multi-Factor Authorization from IT

https://bit.ly/FSUSDMFA

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Organizing Your GMail

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Creating Filters

How messages behave

Creating Labels

Where messages go

Priority Settings

How messages are displayed

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Why Create Filters?

They automate how incoming emails are handled to save time.

Label emails automatically.

Delete emails automatically.

Forward emails automatically.

Always or never Star or mark as important.

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Creating Filters

  1. Select the messages you want to filter.
  2. Click the three dots under the search bar.

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Creating Filters

  • Select the messages you want to filter.
  • Click the three dots under the search bar.
  • Filter Messages like these.

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Choosing Options

  • Who’s it from?
  • Who’s it to?
  • What words are or are not in the subject, or the email itself or not.
  • Click Create filter.

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Filter and Label

  • “Skip the inbox”.
  • (You can always search for archived conversations)
  • Label, Star, or categorize
  • Apply to matching conversations.
  • Create Filter

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Filter and Label

  • Those emails should be automatically filtered out of your inbox and labled.

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Check-In

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Let’s Practice

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Organizing Your GMail

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2

3

Creating Filters

How messages behave

Creating Labels

Where messages go

Priority Settings

How messages are displayed

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Why Use Labels?

Organize your correspondence from. . .

SPED, or GE

Your Team

Admin

Parents

Students

Paystubs/D.O.

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Creating Labels

  • Click the plus next to labels
  • Pick a name and click create
  • Nesting is for drilling down categories. (i.e. Admin>SSTs)

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Check-In

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* Let’s Practice

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Organizing Your GMail

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2

3

Creating Filters

How messages behave

Creating Labels

Where messages go

Priority Settings

How messages are displayed

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Why Use Priority Settings?

Visually separate things in your inbox

Important

Unread

Custom

Priority

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Categories and Inbox Type

  • Click the gear, then Inbox.
  • Categories will separate your inbox into tabs.

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Categories

Primary

Promotions

Social

Updates

Forums

Emails from other people

Updates from companies

Advertisements

Updates from blogs etc.

Social Networking

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Why Use Inbox Type Instead?

Choose exactly how to view your inbox

Important

Unread

Custom

Priority

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Inbox Type

  • Important first will put everything “important and unread in one section, and “everything else” in the other.

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Check-In

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* Let’s Practice

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Organizing Your GMail

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2

3

Creating Filters

How messages behave

Creating Labels

Where messages go

Priority Settings

How messages are displayed

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Goals for This Session

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1

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3

Organize your gMail inbox with

labels, filters, and priority settings.

Use Google Drive workspaces and advanced sharing settings.

Create advanced gDocs and gSlides with hyperlinks, animations, and more.

Set up recurring gCalendar events and use appointment slots.

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Google Drive

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Work Spaces

Quick Access to files

Advanced Sharing

Who can access your file, and what can they do?

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Why Use Workspaces?

A fluid way to manage “goto” files

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Creating a Workspace

  • In drive, click Workspaces, then create workspace.
  • Name it and click create.

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Creating a Workspace

  1. Choose the files you want to add (there is a 25 file limit) and click Insert

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Creating a Workspace

  • Once the files are there you plenty of options by clicking the 3 dots on the right of each file.

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Check-In

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Let’s Practice

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Google Drive

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Work Spaces

Quick Access to files

Advanced Sharing

Who can access your file, and what can they do?

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Why Use Advanced Sharing Options?

Choose who gets your files, and what they can do with them

Can they view it?

Can they comment on it?

Can they edit it?

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Sharing Files

  • In Drive, click the 3 dots to the right of a file then click share

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←this also means share

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Sharing Files

Who has access?

  • Restricted: only the people’s names you type can access it.
  • FSUSD only FSUSD accounts with the link can access it.
  • Anyone with the link. No sign in required.

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These people “get the link”

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Sharing Files

What can they do?

  • Look, but don’t touch! Good for digital directions.
  • Commenter: Can only type as “comments”. Good for peer editing.
  • Everyone with access can edit this. Don’t give your whole class edit rights to one document.

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Sharing Files

What can they do?

  • Look, but don’t touch! Good for digital directions.
  • Commenter: Can only type as “comments”. Good for peer editing.
  • Everyone with access can edit this. Don’t give your whole class edit rights to one document.

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Check-In

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Let’s Practice

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Google Drive

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Work Spaces

Quick Access to files

Advanced Sharing

Who can access your file, and what can they do?

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Goals for This Session

Set up recurring gCalendar events and use appointment slots.

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1

2

3

Organize your gMail inbox with

labels, filters, and priority settings.

Use Google Drive workspaces and advanced sharing settings.

Create advanced gDocs and gSlides with hyperlinks, animations, and more.

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Why Use Hyperlinks?

Link various resources in one document

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Hyperlinks

  • In Docs, Slides, or Sheets, click the object or highlight the text you want linked.
  • Insert>link (CRTL+K)

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Hyperlinks

  • Find the link you want and copy it.
  • Paste it into the search bar or search for a document you want to link.

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Make sure the share settings are set to Viewer if sharing with students.

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Hyperlinks

  • Find the link you want and copy it.
  • Paste it into the search bar or search for a document you want to link.

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Make sure the share settings are set to Viewer if sharing with students.

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Check-In

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* Let’s Practice

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Document Tabs/Outline

  • Use these to organize complicated documents, like comments.
  • Click the plus to add as many as you would like, and name them what you wish.

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Document Tabs/Outline

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  • Headings and Heading Styles can help you organize even further.
  • Clicking on a tab or name will take you to that section.
    1. Great if you have 32 kids!

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Check-In

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* Let’s Practice

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Animations/Transitions

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  • Select the object you wish to animate.
  • Click animate and select your options.

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Check-In

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* Let’s Practice

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Goals for This Session

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3

Organize your gMail inbox with

labels, filters, and priority settings.

Use Google Drive workspaces and advanced sharing settings.

Create advanced gDocs and gSlides with hyperlinks, animations, and more.

Set up recurring gCalendar events and use appointment slots.

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Google Calendar

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Recurring Events

Keep track of Library, release

etc.

Appointment Slots

Useful for support teachers, or if you want to set up office hours with parents.

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Recurring Events

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  • Create an event as normal
  • Click “Does not repeat” then click the dropdown menu.
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Recurring Events

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  • Scroll Down for “Custom”
  • Select your options, and click done.

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Check-In

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Let’s Practice

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Google Calendar

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2

Recurring Events

Keep track of Library, release

etc.

Appointment Slots

Useful for support teachers, or if you want to set up office hours with parents.

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Appointment Slots

  • Click Create and Appointment Schedule (upper left corner)

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  1. Choose your duration, times and days and click next.

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Appointment Slots

  1. Choose your options: Booking page name, Location, What should they fill out on the form? Etc.

You can also enable reminders 😉

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Appointment Slots

When your done, the hours show up on your calendar.

Share the link with others so they can sign up.

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Appointment Slots

Or, you can fill them in yourself.

Pick the date, and fill in YOUR NAME. and .THEIR EMAIL.

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Check-In

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Let’s Practice

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Google Calendar

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2

Recurring Events

Keep track of Library, release

etc.

Appointment Slots

Useful for support teachers, or if you want to set up office hours with parents.

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Success Criteria

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1

2

3

Organize your gMail inbox with

labels, filters, and priority settings.

Use Google Drive workspaces and advanced sharing settings.

Create advanced gDocs and gSlides with hyperlinks, animations, and more.

Set up recurring gCalendar events and use appointment slots.

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Thank you!

Google Suite Intermediate: Elementary

Jessica Villanueva

Jessicav@fsusd.org

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