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Accessible Meetings

Accessible remote meetings - Kim Wee MNIT

One person speaks at a time.
Say your name before speaking.
When possible, send accessible documents to be discussed ahead of time.
If you use a whiteboard feature, share your screen, or if you present a PowerPoint, describe what is on the screen.
If using a method for asking questions or requesting a chance to speak, we suggest using a method such as hand raising or indicating this in the chat.

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How to: Pin the Interpreter

Pin or Spotlight Video

Start a new or scheduled meeting.
Tap Manage Participants on the Zoom Room Controller.
Tap the Host or Participant's name > tap Pin or Spotlight Video.
If you have multiple screens in your Zoom Room, you can choose which screen to pin the video to.

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Zoom Live Captions University of Michigan IT Services

Click Live Transcript to choose a transcript option.
Show Subtitles displays subtitles on the screen.�View Full Transcript displays subtitles in real time with both the speaker's name and a time-stamp within the transcript window. We recommend this setting as best practice. �Subtitle Settings will open a window where you can adjust the font size of both the subtitles and the chat window.
Click View Full Transcript to view subtitle and speaker.

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Zoom & Ava Step-by-step.pdf

Open and log in to the Ava Web application (https://app.ava.me/#/web/login).
2. Click on the option to “Join conference call”
Paste the Zoom meeting link (e.g. https://zoom.us/j/660571xxxx) in the box that says “Paste meeting invitation” and click on the green “Dial-in” button.

“Copy the API token”. Note: only the host can access the token.
Paste the API token in in the Ava web box and click the blue “connect” button.
Go to the “CC” carrot and select “show subtitles”

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ZOOM and Otter.ai

Otter for Education is a special edition of Otter for Teams offered to educational institutions to empower teachers and students to record, transcribe, and access lectures, research, webinars, and other presentations. Included in this offering is the new Live Video Meeting Notes feature, which adds real-time, interactive transcription to distance learning via Zoom. The Otter app is available for iOS, Android, and Web.

To learn more about Otter for Education, please visit these links:

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Start Otter.ai in Zoom

Start your Zoom meeting (host)
Click more
Click on “Live on Custom Live Streaming Service”
Zoom participants can copy the link and view the transcription live on a seperate browser (similar to Streamtext).

*”We are working on improving this feature, but at this time, we do not have a way of having the live transcript show as closed caption within the Zoom meeting.”

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Otter.ai Cost

If you'd like to try Otter for Teams first, we are currently offering two months free of Otter for Teams to support SMBs, educators, and teams at large enterprises during the Covid-19 outbreak. To start your free, two-month trial, please enter code OTTER_RELIEF here: https://otter.ai/purchase/team.

If you're ready to purchase after trying Otter, you can pay via credit card at https://otter.ai/purchase/team.

Accredited educational institutions get 68.75% off annual subscription of Otter for Teams.

Discounted price is USD 225 per year for up to 3 users, and USD 75 per year for each additional user
Pay via credit card at https://otter.ai/purchase/team?code=OTTERFOREDQ220
Invoicing option is available for contracts over USD 3000

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Streamer-Zoom™ Ties directly into Zoom’s closed captioning menu

How it Works: Open your Zoom account and in the settings turn on the closed captioning option, you just need to do this once. From then on to caption your Zoom meetings and webinars you just:

Start your Zoom meeting or webinar.
Click the Zoom closed captioning icon to copy the API Token.
Open Streamer™ and paste the Token into your Streamer-Zoom™ page.

Tutorial Videos: Sofia Ramirez, a teacher that is using Streamer, made a short video on using Streamer-Zoom and for more detailed information, here's a video we put together.

Pricing Info: Streamer is completely free for the first 4 weeks and after that only $9.99/mo, or $99/yr, or $399 for a never-ending subscription. That's not a per-person price. It's an unlimited use account that you can share and use with as many people as you want.

Streamer-Zoom: Automated Real-Time Captioning Linked Directly into Zoom's Closed Captioning Feature

District-Wide Captioning

Everyone benefits from captioning. It’s common for schools to start with a single Streamer™ room with the idea of supporting just one student, and then to quickly move to more students, and eventually to support every student in the school.

You can implement a district wide system at a cost of around 5 to 10 cents per student per month (that’s not a misprint) - the more students you have, the lower the price. This gives every student and staff member access to unlimited captioning, translation, and note-taking services throughout the year, anytime and as often as desired.

Easy to Do. We’ll set up everything for you. We’ll create all the admin, teacher and student accounts. Assign rooms to schools and to teachers. Set up your preferred Phrase categories and Welcome messages. We’ll send each person information on their account and how it’s used, and of course host training sessions for your staff.

Affordable. All of the above is included your price, which again for a district-wide system is about 5 to 10 cents per month per student.

https://successforkidswithhearingloss.us16.list-manage.com/track/click?u=9d111c2ad2fff7e29414c0a24&id=9f94276571&e=b49f1798e5

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Web Captioner

Web Captioner makes your event, speech, classroom lecture, or services accessible with real-time captioning.

Accuracy

Impressively accurate speech-to-text transcription provided by the Web Speech API.

Real-Time

Text appears within seconds.

Custom Language and Appearance

Change spoken language, fonts, colors, chroma key background, text position, and more.

Web Captioner

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Zoom Accessibility

Closed Captioning - Capture every word said with closed captioning. Zoom integrates seemlessly with 3rd party closed captioning providers through our Closed Captioning REST API.

Keyboard Accessibility - Accomplish all major workflows with ease using a keyboard. Zoom supports Keyboard Shortcuts for easy navigation of Zoom features.

Automatic Transcripts - Facilitate your understanding with automatic transcripts. Transcripts are automatically generated and synchronized to make it easy to search and review meetings recordings.

Screen Reader Support - Use Zoom without a screen. We follow the latest accessibility standards to ensure that the product is fully accessible to the latest screen readers.

Closed Captioning

Capture every word said with closed captioning. Zoom integrates seemlessly with 3rd party closed captioning providers through our Closed Captioning REST API.

Keyboard Accessibility

Accomplish all major workflows with ease using a keyboard. Zoom supports Keyboard Shortcuts for easy navigation of Zoom features.

Automatic Transcripts

Facilitate your understanding with automatic transcripts. Transcripts are automatically generated and synchronized to make it easy to search and review meetings recordings.

Screen Reader Support

Use Zoom without a screen. We follow the latest accessibility standards to ensure that the product is fully accessible to the latest screen readers.

Our Process

At Zoom, we test our products with keyboard-only, and with the latest screen readers. Using knowledge gathered from customer feedback and from our own testing, we train our teams to sustainably build accessible products

For more information, please visit our Frequently Asked Questions

Our products are compliant, with exceptions, with the following standards:

WCAG 2.1 AA Standards
Revised Section 508 Standards
EN 301 549 Accessibility requirements

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How to Pin an interpreter on Google

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How to Pin on Microsoft Teams

Switch between people and content

When someone's sharing a presentation, you can switch between viewing that content and watching the people in the room by simply clicking on the video you're interested in. Try this when there's a presentation taking place in a meeting room and you want to see who's talking and note their body language.

Pin a video

To focus on a particular video, right click and select Pin. The video will be pinned to your view regardless of who's talking. You can pin as many videos as will fit on your screen. If you change your mind, right click again and hit Unpin.

Microsoft Support Page