Welcome

CFRTF December Meeting

December 16, 2021 | 11-1pm

AGENDA

• Welcome
• Updates - Office of the County Administrator
• Committee Workplan Report Out
• Workplan Discussion/Adjustments
• Housekeeping
• Public Comment

Office of County Administrator Updates

The Path Forward

Streamline efforts = A strategic home

• The Flood Resilience Plan, CFRTF, and IRT—will now be under the OCA, led by the Flood Control District

Align efforts

• Vanessa will transfer to the Flood Control District on 12/20 and serve as the Senior Flood Resilience Planner
• Lead the development of the Harris County Flood Resilience Plan
• Manage the IRT, CFRTF, and consultants

Add Resources

• The County will be bringing on a consultant to help with the Flood Resilience Plan.

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Draft Organizational Chart

for discussion

What can we look forward to:

More alignment with the work of County departments

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More clarity around how your recommendations will fit into the plan

More technical and capacity support for the IRT

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Continued work on the Baseline Conditions

Allows the County to make Leah’s role more long-term

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Continuity and more capacity for what you want to do

Integrated workplans according to consistent goals

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Ensure flood resilience plan is equitable, innovative, and participatory

For the CFRTF

For the IRT

For Facilitation Team

For Vanessa

BRAIN BREAK

12/14 Commissioners Court Actions

Changes to the Prioritization Framework

Flood Resilience Related-Items

Commissioners Court requested input from CFRTF

BRAIN BREAK

COMMITTEE WORKPLANS

These items were developed in the committee and make up the Task Force’s work for the next 6 months

Each Committee Chair will share their workplan and then we’ll talk through some synergies and potential points of collaboration between the groups

Overall Approach

1. Create a repository of recommendations, projects, tools/resources, community knowledge, and research over the last 5 yrs
1. Analysis and assess what these things say and what the Task Force should know
2. Host an In-Depth Workshop with IRT
• Detailed discussions
• How decisions are made and collaborations occur

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THEN….

1. Host collaborative learning sessions with others who have done similar work
2. Host peer coaching sessions on collective impact model

Equity + Metrics

1. Calculate the Flood Benefits Index and Integrate it into�the Baseline Conditions Analysis and Flood Resilience Plan
• Continue discussions about its meaning and use. Leverage examples.
• Support City and Flood Control District data collection: prior investments, population density, and current flood risk
2. Develop a Project Planning, Bundling, and Evaluation approach that yields better Benefit Cost Ratios
• Required if we pursue federal and some state funding for future projects.
• Develop flood mitigation banking framework
3. Assist with Development of the Baseline Conditions Analysis
• Collaborate with the IRT on the data collection and assumptions being made to assess baseline vulnerabilities
• Work with the City on data collection that can be used in the baseline conditions analysis

Rename index! Suggestions:

Mitigation Benefit Index (MBI) or Investment Benefit Index (IBI)

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Interested in Prioritization Framework

Finance + Regulatory

1. Enhance transparency and communication around County flood control spending and budgeting
2. Understand baseline conditions and relationships with surrounding entities
1. Where money has been spent and what it has achieved
2. Where the threats are coming from
3. Determine our resilience goal
• What are we trying to achieve? Everyone can withstand x….
• What is the cost associated with achieving that goal?
• In order to get to a funding target and order of magnitude

Community Engagement

1. Create a list of key stakeholders
1. Different lists for different TF outreach efforts
2. Distribution lists from various agencies (cities, civic organizations, neighborhood associations, City Council members, etc)
2. Develop a community engagement strategy for the CFRTF and engagement principles for the Flood Resilience Plan
• Overall strategy tailored to stakeholder needs
• Advise and collaborate with the IRT on their communication approach and guiding principles
• Task Force engage the community on the work of the Task Force
• Ensure that what communities have already said is captured as part of baseline conditions as a part of building capacity

Joint Synergies

1. Chairs compile list of City data requests
2. Full discussion of TF values: What is our resilience goal?
3. Coordination of TF’s work with the IRT work plan
4. Collaborate on the Repository
5. Compile list of topics for work sessions with IRT — email Mary Anne
6. Joint tours — overlay goals of individual committees onto a cohesive tour

Next Steps on Prioritization Framework

Discussion

Committees Vote?

MEMBER AGREEMENT + ACCOUNTABILITY PROCESS

• Ensure all members understand what is expected of them to serve on the CFRTF �
• Code of Conduct:
• Seek consensus
• Create a safe space
• Commit to accountability and growth�
• Expectations:
• Members cannot miss more than 3 CFRTF meetings a year.
• Serve on at least 1 committee.
• Be responsive

Membership Agreement

• What happens if the Membership Agreement isn’t followed?

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• Reach out to the CFRTF Facilitator if an incident occurs �
• The CFRTF Facilitator will consult with the Executive Committee on the steps to take
• Mediation is always the preferred option
• Escalated Action if the incident calls for it

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Accountability Process

Public Comment

HOUSEKEEPING

• Change standing meeting time to 1:30-3:30pm on the third Thursday??
• Vacancy — application to be open December 17-January 17
• Committee Meetings in January
• Follow-up survey — please fill out!
• Interest in in-person events in the new year

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