FY26 BUDGET FEEDBACK MEETING�2.11.25
AGENDA
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MEETING NORMS
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This is a meeting of the GO Team. Only members of the team may participate in the discussion. Any members of the public present are here to quietly observe.
We will follow the agenda as noticed to the public and stay on task.
We invite and welcome contributions of every member and listen to each other.
We will respect all ideas and assume good intentions.
BUDGET FEEDBACK PRESENTATION & DISCUSSION
GO TEAM BUDGET DEVELOPMENT PROCESS
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Step 1: Data Review
Step 2: Strategic Plan Review
Step 3: Budget Parameters
(Strategic Priorities)
Step 4: Budget Choices
YOUR SCHOOL STRATEGIC PLAN…
is your roadmap and your role.
It is your direction, your priorities, your vision, your present, your future.
OVERVIEW OF FY26 GO TEAM BUDGET PROCESS
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Step 1 Update Strategic Plan & Rank Priorities
Step 2 Principals Workshop FY 26 Budget
January 15
Step 3 GO Team Initial Budget Session
January 15-31
Step 4 Principals Cluster Supt. Discussions
Step 5* GO Team Feedback Mtg. February 10-14
Step 6 Cluster Supt. Review February 17-21
Step 7 Principals HR Staffing Conferences Begin
Feb. 24-27
Step 8* GO Team Final Budget Approval Meeting
Budgets Approved by March 14
GO Teams are encouraged to have ongoing conversations
* GO Teams will need to take ACTION on the budget at these meetings.
BUDGET FEEDBACK MEETING
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During the GO Team Feedback meeting the principal will share the 25-26 Strategic Plan Breakout, provide an overview of the school’s draft budget, share updated tabs from the Excel template, and review/collaborate with the GO Team on the comments/notes to explain the use of school-level flexibility in budget allocations.
This meeting provides an opportunity for GO Teams to discuss the principal’s proposed budget and how it supports the school's programmatic needs and key strategic priorities for the 25-26 school year. It also provides the GO Team the opportunity to review and provide feedback on proposed use of school-level flexibility.
Early February 10 - February 14th, before Cluster Superintendent review.
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Strategic Plan
Priority Ranking
Higher
Lower
FY 26 BUDGET PARAMETERS
FY26 Budget Allocation
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FY26 Ranked School Priorities | Rationale |
Fostering Academic Excellence for ALL | There is a need to have a relentless focus on improving student achievement in all subgroups. |
Building a Culture of Student Support | There is a need to continue to building on supports in place we have for students across all grade levels in all subgroups. |
Equipping & Empowering Leaders & Staff | There is a need to ensure that leaders and staff have the necessary tools in order to have a positive impact on student achievement. |
FY 26 BUDGET PARAMETERS
FY26 Budget Allocation
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FY26 Ranked School Priorities | Rationale |
Creating a System of School Support | There is a need to equip all stakeholders with tools to support all students. |
REVIEW OF FY26 SIGNATURE AND TURNAROUND PROGRAM FUNDING PROCESS
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Overview
* The district is piloting a zero-based budgeting (ZBB) process for Signature and Turnaround Program Funds this year.
* Zero-based budgeting (ZBB) is a budgeting process that allocates funding based on program efficiency and necessity rather than budget history. As opposed to traditional budgeting, no item is automatically included in the next budget.
* As such the initial allocation for these programs at all schools will be $0.
Process
* Principals will develop proposed requests for the personnel and non-personnel they need to support the Signature and/or Turnaround Programs at their schools.
* Principals will share and discuss their proposals and rationale for the proposals with their school GO Team for feedback.
* After discussing with their GO Team, principals will submit their request for review by January 31st. Funding for these programs will be provided the week of February 3rd.
OVERVIEW OF APPROVED SIGNATURE PROGRAM FUNDS
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SIGNATURE PROGRAM FUNDS�REQUESTED VS. APPROVED
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APPROVED Signature Program Funds: $341,032 |
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Requested Signature Program Funds: $1,011,215 |
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WILLIS A. SUTTON MIDDLE SCHOOL�FY26 SUMMARY OF PROPOSED STAFFING AND NON-STAFFING
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SUMMARY TAB OVERVIEW
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Position Title | Earned | Funded | Staffed | Dif | Comments |
Teachers | | | | | |
Middle School Core | | 49.50 | - | (49.50) | |
Middle Electives | | 19.00 | - | (19.00) | |
Teacher Math 6-8 | | | 11.00 | 11.00 | |
Teacher Science 6-8 | | | 10.00 | 10.00 | |
Teacher Social Studies 6-8 | | | 10.00 | 10.00 | |
Teacher ELA 6-8 | | | 9.00 | 9.00 | |
Teacher Art 6-8 | | | 2.00 | 2.00 | |
Teacher Band 6-8 | | | 1.00 | 1.00 | |
Teacher Music 6-8 | | | 2.00 | 2.00 | |
Teacher Orchestra 6-8 | | | 1.00 | 1.00 | |
Teacher Physical Ed 6-8 | | | 7.00 | 7.00 | |
Teacher Performing Arts 6-8 | | | 2.00 | 2.00 | |
Teacher World Language 6-8 | | | 12.00 | 12.00 | |
Teacher Gifted | | 13.00 | 11.00 | (2.00) | |
Teacher Social Emotional Learning | | | - | - | |
EIP TEACHERS | | 3.50 | 5.00 | 1.50 | |
Teacher REP 6-12 | | | 5.00 | 5.00 | |
Example
The Summary Tab provides a summary of the staff in our school. The columns show how many positions are:
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SUMMARY OF POSITION CHANGES TO SUPPORT THE FY26 BUDGET
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CREATED | REMOVED |
NA | NA |
| |
| |
| |
| |
Summary of Changes |
NA |
NON-STAFFING TAB OVERVIEW
FY26 Budget Allocation
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Description | Rec. | Allocation | Diff | Notes |
|
|
|
|
|
Reserve | $ 291,149 | $ 291,149 | $ - |
|
Teacher Stipends |
|
| $ - |
|
Secretary Overtime |
|
| $ - |
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Contracted Services for Instruction |
|
| $ - |
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Contracted Services for Professional Development |
|
| $ - |
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Web-based Subscriptions and Licenses |
|
| $ - |
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Signature Program Communication/Shipping Fee |
|
| $ - |
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Computer Software |
| $ - | $ - |
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Mileage |
|
| $ - |
|
Student Transportation-APS Buses |
|
| $ - |
|
District Funded Field Trips | $ 60,886 | $ 60,886 | $ - |
|
Teaching/Other Supplies | $ 81,900 |
| $ (81,900) |
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Signature Program Supplies |
|
| $ - |
|
Computer Equipment |
|
| $ - |
|
Media Supplies | $ 13,104 |
| $ (13,104) |
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Example
The Non-Staffing Tab shows how funds are allocated for non-staff items in the school. There is school-level flexibility for most of these items. The tab has columns for:
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DESCRIPTIONS OF STRATEGIC PLAN�BREAKOUT CATEGORIES
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FY26 STRATEGIC PLAN BREAK-OUT
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Priorities | Strategies | Requests | Amount |
Fostering Academic Excellence for ALL | Implementation of tiered blocks of instructional support, Math & ELA PL, & Implementation of IBMYP Program | 2 Connections Teachers IB Instructional Coach | $413,335 |
Building a Culture of Student Support | Weekly SEL Lessons via Second step curriculum, Tiered blocks of instructional support, behavior data to support individual and group counseling for students | 2 Connections Teachers IB Instructional Coach 4 Counselors | $413,335 |
Equipping & Empowering Leaders & Staff | Collaborative approach to budgeting, ensuring staffing in areas outside academics that meets the needs of students. (counselors, SELTs, Admin, IB Coach, DLI ESOL Coordinator. Set aside funds to meet training and endorsement needs | 4 Counselors 1 IB Coach 2 Instructional Coaches 1 DLI/ESOL Coordinator 7 Administration 3 SELTS PL Services ($20k) | $1,890,877 |
Creating a System of School Support | Host at least 4 parent events with translation present Multiple modalities to access school events Training and support to parents (Parent University) | NA | NA |
FY26 BUDGET BY FUNCTION
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* Based on Current Allocation of School Budget
FY26 BUDGET BY FUNCTION
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* Based on Current Allocation of School Budget
QUESTIONS FOR THE GO TEAM TO CONSIDER AND DISCUSS
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Strategic Alignment and School-Level Flexibility
QUESTIONS FOR THE GO TEAM TO CONSIDER AND DISCUSS
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District and Cluster Priorities
DISCUSSION OF RESERVE & HOLDBACK FUNDS
PLAN FOR FY26 LEVELING RESERVE
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Priorities | Strategies | Requests | Amount |
Fostering Academic Excellence for ALL | Implementation of tiered blocks of instructional support, Math & ELA PL, & Implementation of IBMYP Program | Purchase additional teacher if needed | $130,000 |
Building a Culture of Student Support | Weekly SEL Lessons via Second step curriculum, Tiered blocks of instructional support, behavior data to support individual and group counseling for students | Teacher Stipends | $38,000 |
Equipping & Empowering Leaders & Staff | Collaborative approach to budgeting, ensuring staffing in areas outside academics that meets the needs of students. (counselors, SELTs, Admin, IB Coach, DLI ESOL Coordinator. Set aside funds to meet training and endorsement needs | Remaining balance: additional resources, equipment, professional development, teaching supplies, etc. | $123,000 |
Creating a System of School Support | Host at least 4 parent events with translation present Multiple modalities to access school events Training and support to parents (Parent University) | Remaining balance: additional resources, equipment, professional development, teaching supplies, etc. | $123,000 |
$291,149
WHERE WE’RE GOING
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What:
During this meeting we will review the budget, which should be updated based on feedback from the staffing conference, Associate Superintendents, and key leaders. After review, GO Teams will need to take action (i.e., vote) on the FY25 Budget.
Why:
Principals will present the final budget recommendations for GO Team approval.
When:
All approval meetings must be held after staffing conferences. Budgets must be approved by March 15th.
Our next meeting is the Budget Approval Meeting
WHAT’S NEXT?
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THANK YOU!