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Program Objectives: �Digital Transformation

A tightly coordinated multi-year program to redesign how

people, processes, and technology work together to

streamline work and unlock better outcomes.

The opportunity is to devote more time, resources,

and energy toward student learning and success.

The challenge is to build efficient workflows,

driven by meaningful data using modern tools,

that result in better decision-making across PPS.

This transformation will be enabled by the implementation of a new ERP that best serves PPS for the long-term

We do not currently have the tools - technology, processes, data - that are required to run a modern K-12 district

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Scope of Impact:

Business Functions

8,000+ system users
1,000’s of vendors & contractors
100’s of reporting requirements
$2B budget to manage

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Vendor Summary

Function / Responsibility	Vendor	Details	Contract Holder
Program Management	Plante Moran	Responsible for scope, timeline, budget	Plante Moran
Change Management	Percipio	Responsible for the strategy, plan and execution that drives PPS staff adoption of the new ways of working	Percipio
Business Process Design	Workday + Accenture + Meridian	Partnering with PPS business leads, build the processes that modernize PPS functional operations	Meridian
System Configuration & Test Cycles	Workday + Accenture + Meridian	Based on the new business process design, configure the Workday platform to optimize for PPS use both short term and long term	Meridian
Post Deployment Support for 12 months	Workday + Meridian	Managed service to ensure PPS has a stable platform after go-live as well as best prepare us to support ourselves moving forward	Meridian
Workday User Licenses for 10 years	Workday + Meridian	PPS’s use of the new ERP platform through the end of FY35-36	Meridian

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Contract Details

Contract	Contract Holder	Original Proposal Cost	Final Cost
ERP - Implementation SOW	Meridian	$19.8M	$14.9M
Workday Order Form - 10 years of licenses	Meridian	$13.8M	$12.9M
Change Management SOW	Percipio	$2.2M	$3.5M
Program Management SOW	Plante Moran	$1.7M	$1.5M
EUNA Licenses (10 yrs)	EUNA	Est. $1.4M	$1.4M
EUNA Implementation SOW	EUNA	$0	$29K
DebtBook Licenses (10 yrs)	DebtBook	Est. $1M	$967K
DebtBook Implementation SOW	DebtBook	$0	$9K
Application Mgmt Support (post deployment support)	Meridian	$525K	$525K
TOTAL		$40.4M	$35.7M

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Next Steps - Contracts

Meridian contracts - Implementation SOW and Workday licensing (10 years)

Those contracts represent $28M or 78% of the planned contract spend
On track to be submitted end of this week per timeline for inclusion on May 12 consent agenda

Program Mgmt (Plante Moran) and Change Mgmt (Percipio)

Both SOW’s already with PPS ready for signature
Represents $3M or 14% of spend

Remaining contracts (EUNA, DebtBook, post deployment support)

In total, less than $3M or 8% of the planned contract spend
Presented as Not To Exceed for review via board memo

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Program Phases

& Tentative Dates

Business Process Alignment

Aligns PPS’s current processes with Workday standards, identify gaps, and build consensus before designing the Workday platform.

Detailed Planning *

Establish governance, timelines, and resource alignment to ensure a structured and disciplined deployment.

Architect & Configure

Design and build the Workday solution based on PPS requirements, using best practices and pre-built accelerators.

Hypercare

Provide intensive post-go-live support to stabilize the system, resolve issues quickly, and ensure user adoption.

Test & Train

Validate the solution through multiple testing cycles to ensure accuracy, usability, and readiness for deployment.

Deployment

Prepare for and executes go-live(s), including final data validations, training, and communications to support a smooth transition.

June - October

October

November ‘26 - September ‘27

Oct ‘27 - Jan ‘28*

Feb - April ‘28

*Timeline may change based on Detailed Planning phase

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