GSuite for Beginners
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SYLVIA DUCKWORTH
@sylviaduckworth
sylviaduckworth.com
sduckworth100@gmail.com
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Click here for original
Click here for an interactive Thinglink version by Kelly Martin
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(Click here for original)
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(Click here for original)
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GAFE Educators in Ontario
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GAFE Educators in
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GAFE Educators around the
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Table of Contents
(Part 1)
(Part 2)
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LET’S GET STARTED!
Open your
Chrome browser and
SIGN IN
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Ian MacGregor
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Sign in
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Click here to learn about how to set up 2 step verification (highly recommended). Note: Need smartphone.
Click here to watch a tutorial.
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Collaborative Google Doc
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Click here to add to our collaborative document
(workshop participants only) NOTE: Try chatting, too!
(The chat box will only appear if at least one other person is in the currently in the document with you.)
Click here for a collaborative game
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Writing a collaborative story
Click here to read the finished story
Click here for another way to collaborate on story
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How to find your Drive
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NOTE: If you have already opened this presentation, start a new tab then go to Google.ca
2. Click on the Chrome Apps Launcher icon, top right: (or “Waffle” icon)
3. Click on Drive:
Click here to add a profile pic
(Note: you might also have a coloured icon for your Apps on the left)
(Note: many Chromebooks have the Drive icon on the bottom of the screen)
4. You can also find your drive by going to drive.google.com
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Bookmarks Bar
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2. If you don’t see it, click on the Chrome menu, 3 dots top right hand corner
> Bookmarks > Show Bookmarks bar.
This is the Omnibox
This is the Bookmarks Bar
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3. You might see this now:
4. Go ahead and click “Import bookmarks now” if you want to import bookmarks from other browsers.
5. Return to your Drive . Click on “Recent”. Highlight the URL. Now drag it onto your Bookmarks bar. It should look like this:
6. Once your Drive is on your bookmarks bar, right click on it (on the Bookmarks bar) and click “Edit”. Delete the name because the icon is obvious and it will save you space. Click Save. (If the icon doesn’t show up right away, refresh your page.)
(new tab then waffle to find)
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7. Now return to this presentation (bit.ly/duckworthbasics if you have lost it)
8. Please Bookmark this presentation now by highlighting the URL and dragging it onto your Bookmarks bar.
9. NOTE: you can also click the star next to the omnibox
to bookmark a site, but it might not show up on your bookmarks bar, it might be in the “Other bookmarks” folder)
Please Bookmark this presentation!
(Go to slide 90 to learn more about Bookmarks)
Bookmarks Manager
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You can manage (ie. organize or re-organize) your bookmarks if you click here
You can drag and drop, rearrange, add bookmarks to folders all from the bookmark manager. Click here for a video for more info.
Click the arrows to open or close the folders
(You might not have this folder)
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Click here for the Cheat Sheets by ShakeUpLearning
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How to switch accounts
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Many teachers with school Google accounts like to have a personal Google account as well. It is very easy to switch accounts in Chrome.
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3. You will be asked to sign into Google again. Sign in with your other account.
4 . You should now be in your other account. When you want to switch back to the other account again, just click on your profile picture, and then click on your other account.
NOTE for Bookmarks: If you switch accounts like this, only the Bookmarks for the first account will be available. If you want to access your Bookmarks for the additional account, you will need to click on your name above and to the right of the omnibox > Switch person > Add person. Click here to learn more (May not be available on school Chromebooks.)
Click here and here for
video tutorials.
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Navigating
Drive, part 1
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Navigating
All documents and folders
Backup and sync option (more info)
Files others shared with you
Recent activity in your Drive
From your devices. Click (more info)
Favorites
Deleted files
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Two Different views of files
2. List view
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Grid view
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List view
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More file viewing options
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1.
2.
3.
NOTE: Use Google Takeout to download entire Drive. Or Drive Migrator to transfer files from one Google account to another.
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Settings
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File options
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Go to Drive > Recent.
If you right click on one of your own documents in your Drive (do not open it), you have a number of options:
NOTE: If you didn’t create the document, you might want add it to your Drive so that you can
move it into a folder. (see next slide)
Your document
Someone else’s document
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File options
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Another way to view your document options is to click on the file in your Drive then look up to the right. Clicking on the 3 dots gives you the other options.
(NOTE: I find it easiest just to right click on the file as the slide before)
(Only if it’s your file)
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Google Doc Basics
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How to create a new document
Go to your Drive
Click → New
Click → Google Docs
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(NOTE: Add Google Docs Quick Create extension to speed up this process, or go to docs.google.com)
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Naming a document
Click on
Untitled document
Give it a title
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Editing & Formatting
Type a few words. Highlight the words, then experiment with different fonts/sizes, colors, & alignment.
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Font
Font size
Font colour
Font alignment
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Adding more fonts
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Click here to learn how to add more fonts to your Google documents.
Click here for some cool blackboard fonts
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Insert a Table
Insert → Table
or
Table → Insert table
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Highlight (click and drag) how many columns and rows you want in your table
Note: I used this tool to create the collaborative document on slide 18.
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Insert a link
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1.
Click here for an example of a Hyperdoc
Click here for “What is a Hyperdoc?”
Click here for a grade 2 example
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Insert Images
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or
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How to search Images
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Most permissive CC license
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More on image rights
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Click here for a full explanation of these rights
(Best for students, because widest choice)
commercial
commercial
/
/
Most permissive CC license but less choice
If you type “Dog” in your omnibox, then “Enter”....
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Paint format tool
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Click here for more details
Allows you to keep all document formats the same: ie. same font, etc.
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Clear formatting
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Changing page margins/orientation/colour
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Research Feature
Click
Tools → Research
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Click here for a video explaining the research feature
The research tool can be found in Slides as well, and can find videos
Note 1: Dictionary option does not cite. Best to search: “frog definition” if you want to cite source.
Note 3: Use EasyBib Add-on for bibliographies. Click here for a video.
Note 2: Cite This For Me is a Chrome extension that does the same thing. (Video)
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Voice typing
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You can change the language, too!
Click here for a cool partner activity with Voice typing
Click here for other things you can do with Voice Typing
Click here for a video tutorial
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Inserting footnote
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Dictionary within doc
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Right click on word to get definition
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Templates
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Click here for some beautiful slide templates
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Sharing (non-school domain)
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NOTICE THE DEFAULT SETTINGS! Click little down arrow to change
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People - you can invite people directly and add a note too which will appear as a message in their email.
or
This defaults to “View” only
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Sharing (non-school domain)
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You can copy link two ways:
1. Get shareable link or 2. Copy Link
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2.
NOTICE THE DEFAULT SETTINGS! Click little down arrow to change (see next page)
If you click
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More sharing options (non-school domain)
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(How to change default settings)
I recommend avoiding this:
Default
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Sharing (from school domain)
Click → Share
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You can share two ways:
1. Get shareable link: Will only work for ppl in your school domain. Go to next slide to see how to share outside domain.
2. People - you can add a note too which will appear as a message in their email.
Or2.
1.
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More sharing options (school domain)
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(Default settings)
Default - need to change if sharing with someone outside your school domain
Click here for a printable poster of sharing options
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Sharing options
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Making a copy
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If you don’t have editing rights to a document but you want to edit it for your own purposes, you can make a copy of it and then edit it. NOTE: If you do this, you will not get any updates from the original owner.
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Revision History
Click → 1. All changes saved in Drive
or
2. File → See Revision History
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1.
2.
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Revision History (cont’d)
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Click here to see more revisions
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Commenting
Comments must be enabled on the document owner’s sharing permissions before anyone can comment on it (editors can also comment).
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Click here to try. Make a copy and share with a partner. Give them editing rights.
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Commenting
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Note: To comment on someone else’s document,
you need to first highlight text in the document. Then click on Comments > Comment
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Notifications
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Notifications (your document)
Click “Resolve” after someone comments on your document so that they can see that you have read it.
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Suggesting edits
This is much faster than “Comments”. You also need commenting (or editing) rights to do this. Click on the green “Suggesting” box:
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(It might also look like this:)
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Suggesting edits
(cont’d)
If you do have editing rights, click on “Editing” and then “Suggesting”.
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What’s cool about this is that the student can see exactly how you want it edited and you don’t have to type a comment. Saves TONS of time! Student then accepts suggestion by clicking on the checkmark, or rejects it by clicking on the X.
(It may also just be a pencil)
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Comments or Suggesting edits
with students?
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Both are powerful tools. I would use Suggesting edits for correcting simple mistakes. I would use Comments to make suggestions or to make a comment. Of course, you can use both in the same document! I would not use Editing because the student won’t be able see their mistakes.
or
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Chatting
Click on
speech bubble
Type to chat
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Have a live convo on the side of the document!
NOTE: You only need viewing rights to chat on a document. Also, someone else must be in the document before you can see the chat icon.
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Folders
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Organizing your Drive and Folders
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How to create a Folder
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3 ways to put a document into a folder
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4. Find the folder you want to move it to, then click on “Move”. Or click on “Create new Folder”.
2. Click on “Move this item”.
3. Double click “My Drive”
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Method 2:
From your Drive,
right click on the
document, then click
“Move to”
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Click on “Move” and put it in the folder you want. Or, create a new folder by clicking on the + sign.
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Create new folder
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Method 3:
From your Drive,
drag the document to the folder you want it in.
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How to put to a document in multiple folders
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How to see your folders
Click on My Drive
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Other things to do with folders
Right click on a folder in your Drive to see other things you can do with it. For example, you can move it to another folder.
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8 Ways to Find Things in Google Drive
By Kasey Bell
Click here to read.
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More navigating
Drive, Part 2
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How to upload Files
Click New
Click File upload
or
Drag & Drop
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How to search in your Drive
Using the Search Bar:
Advanced search options:
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Note: to find a drawing, type
type:drawing
in the search bar
Note: Click here to learn about how to do a quick Google Drive search from your omnibox.
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Templates
New → More
→ From Template
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(NOTE 1: See here for an app-specific method to find templates)
(Give permissions)
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Templates
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Editing Google docs offline
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(Click here for document by Kasey Bell explaining how to set it up or here for the official Google Support page)
Click here for a great infographic on more things you can do with Google Docs offline
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Other apps in the Google Docs Suite
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Slides
Forms
Sheets
Drawings
Forms
Sheets
Forms
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Starting a new document in the Suite
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From your Drive, click NEW, then click on the type of document you want
(NOTE: Want a faster way to start a new Doc? Install the Chrome extension
“Google Docs Quick Create”. Then click on Drive icon next to your Omnibox.)
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Slides (Presentations) tutorial
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Click here for video explaining new image editing tools in Docs & Slides.
Click here for a fun preso to practice slides
Click here for a tutorial by Google Ninja Alice Keeler.
Click here for a Slides Hyperdoc
Click here and here for some awesome templates
Click here for a collaborative preso on how to use slides in class
Click here to see how to embed a sound file in Slides
Click here to learn about creating master slides
Click here for a video about the new templates
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Forms tutorials
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Click here for a presentation tutorial
(Video by the fabulous Erica Armstrong.)
Click here for types of questions on a form.
Click here to learn how to put a password on a Google Form
Click here if you can’t see the responses in your sheet
Click here for 9 uses for New Google Forms
Click here for some info about the new forms
Click here for longer video tutorial
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Drawings tutorial
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Click here for my preso called “Getting Creative with Google Drawings”.
Click here for tutorial by Alice Keeler.
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Sheets
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Great easy tutorial on sheets
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Click here to start the race. Many thanks to Lissa Layman for this great idea!
The Google Race
A game to practice the Google Docs Suite
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Bookmarking
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Bookmarking in Chrome
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Putting apps on Bookmarks bar
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Chrome Apps and Extensions
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Everybody Chromercise!
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Chrome Apps
functionality (e.g. Can sign on with Google account and save files directly to Drive, etc.)
Chrome Extensions:
and allow you to do cool things
Click here for a complete list of my favourite Chrome Apps and Extensions. Click here for Kasey Bell’s Database.
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Google Drive Add-ons
(Scripts)
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Google Drive Add-ons
Click here for
Vicki’s Davis’ top 15 Add-ons for Teachers
Click here for Synergyse’s top 10 Add-ons for Teachers
Click here for my blogpost on Flubaroo
Click here and here for my blogposts on Autocrat
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(Click here for Preso)
Sheets
Forms
Click here for example. Click here for a tutorial.
2. Choice Eliminator - Great for scheduling Parent/Teacher interviews! Click here for instructions.
Docs
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Extras
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By Roman Nowak
Click here for more searching practice
Click here for more tips
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(Blogpost)
Click here for a video on other cool things you can do in your Omnibox
by Amy Mayer.
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Click here for Synergyse’s great tutorials
Click here for some of Alice Keeler’s blogposts/tutorials on Google Classroom.
Click here for Hapara’s website (another class management system that costs $ but is excellent)
Click here for Myria Mallettes’
post on why she loves Google Classroom.
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Click here for a great free ebook on getting started
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Click here for the Google+ help center
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Click here for Google’s Hangouts Help Centre
Click here for another great Hangout info page
Click here to learn about Hangouts on Air
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Click here for this great preso
Google MyMaps
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Click here for more info on how to use this in class by Matt Miller
Chrome Keyboard shortcuts
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Click here for Mark Anderson’s favourite Chrome keyboard shortcuts
Google Sites
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Click here for Katie Diebold’s great site on Google Sites. Click here for a great tutorial.
Chromebooks
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Click here for a great resource for everything you need to know about Chromebooks by Jennifer Scheffer.
Click here for fun “Choose-your-own-adventure” tutorials by Andrew Moriates.
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GAFE and the SAMR Model
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Click here for original drawing
Click here for a video
Click here for more info on SAMR
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(Click for preso)
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Google Cardboard
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Click here for Molly Schroeder’s resources
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Click here for 360 YouTube channel
Click here to order a Cardboard
Click here for assembly instructions by Diana Mancuso
Click here for the things you can see on the app
Click here for the iOS app
Click here for the Android app
Click here for YouTube videos for Cardboard
Click here for the New York Times Cardboard experience
Click here for Google Street View app: can make photospheres!
Click here to sign up for Expeditions
Click here for Jim Sill’s resources
Click here and here for more VR apps
Click here to read about how VR saved a baby
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Click here for an interactive version by Kelly Martin
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Click here for original
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Tutorials that take you through Google Apps step-by-step
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HOw to win a #GAFESummit Demo Slam
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Click here for blogpost on how to win a Demo Slam
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Click here for a guide on Google Apps for the iPad from the amazing Kasey Bell.
BreakOut Edu
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New Google Sites
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Click here for the slidedeck
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Click here for a document by @LThumann called “Inbox Intervention”.
EdTechTeam Posters
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Click here to get these fabulous posters!
More Googly Greatness and Fun
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17. Bacon number Google Search (example: search “George Clooney Bacon number”)
18. Hey Girl
19. FunSwitcher (Fun sounds. Careful: some not appropriate!)
21. Stay Focused & TimeStats
22. Favicon changer
23. Draftback - Let’s you play back revision history of Google Doc
26. Fun with Google Voice Search
27. Chromebook Proficiency List and for Google Drive
29. Google Cardboard
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More Googly Greatness and Fun (cont’d)
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27. Jam With Chrome - Play live music online with friends. Click here for demo.
28. Easter Eggs in Google Hangouts - Funny things happen when you type certain words in the Google Hangouts Chat window.
30. Google Feud
31. Google History
32. Made with Code
33. 138+ Things You Didn’t Know You Could Do With Google
34. Androidify
36. Google A to Z
38. Dinosaur game
41. Google Trends
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More Googly Greatness and Fun (cont’d)
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42. Google Tips
45. Secret Santa Sheets Add-on
46. Editions at Play - A new way to read books *Uber cool!
47. SmartyPins - a game with Google Maps
48. Click here for lots of Easter Eggs
49. A Google-a-day search challenges
50. Google Sky
51. Chrome Music Lab
57. Momentum Chrome Extension - Beautiful desktop backgrounds
58. GeoGuessr - Game with Google Maps
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More Googly Greatness and Fun (cont’d)
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59. Just Do It Chrome Extension (Shia LeBeouf)
60. Going Down the Rabbit Hole with Google Tools (preso by Jesse Lubinsky)
63. Mystery Animals Guessing Game
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By Kasey Bell
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Click on the stars to get to that level
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Please take a minute to evaluate this session if you attended my workshop, Thank you!
Sylvia
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Animated photo made here, Thx Kelly Fitzgerald!