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Capital Funding vs. Operating Budget

Operating Budget	Capital Funding
Recurring expenses, largely personnel and maintenance, funded through local and state taxes as well as external funds (i.e. grants) specific to current fiscal year allocation.	Long-term facilities-related expenses funded through one-funding sources and generally earmarked for expenses that are, by their nature, long-term (i.e. 10 years plus) and can rollover into subsequent fiscal year.

Unlike the operating budget which is paid for by annual revenues such as taxes, fees, and federal reimbursements, the capital budget is paid for by longer-term financing mechanisms such as bonds.

Source: Massachusetts Budget & Policy Center

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Summer 2024

CPS Capital Improvement Projects

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Summer 2024 CPS Capital Projects Estimated Costs (Spring 2024)

Type of Project	Specific Project(s)	Financial Impact
Programming	Amigos Gym Floor Replacement Haggerty Gym Floor Refinishing G & P Gym Floor Refinishing	$51k (replacement) $20k x 2 (refinishing)
Health & Safety	Amigos Elevator Controls LFB Elevator Controls Baldwin Electrical Vault Repair G & P Asbestos Abatement Haggerty Plaza Waterproofing/Caulking Repair	$238k (total for elevator replacements) $200k (vault) $180k (abatement) $554k (plaza)
Climate & Efficiency	Baldwin Chiller Replacement	$1.2m (chiller)
MSBA Partnership (Accelerated Repair Program)	Amigos Roof Repair	$1.2m (roof; $600k reimbursement)
Miscellaneous	CRLS Field House Caulking	Underway

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CPS Capital Improvement Projects: Amigos Roof

MSBA Partnership (Accelerated Repair Program)
Amigos Roof Repair
$1.2m (roof; $600k reimbursement)

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CPS Capital Improvement Projects: Gymnasium Floors: G&P, Amigos, Haggerty

Amigos Gym Floor

Replacement

Haggerty Gym Floor Refinishing

G & P Gym Floor

Refinishing

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CPS Capital Improvement Projects: Baldwin Chiller Replacement

$1.2m (chiller)

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CPS Capital Improvement Projects: Haggerty Plaza

$554k

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CPS Capital Improvement Projects:

G&P Abatement and Amigos Elevator Controls

Amigos/LFB Elevator Controls

G & P Asbestos Abatement

$238k (total for elevator replacements)
$180k (abatement)

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Moving Forward: FY 25, FY 26, FY 27 - Projected CPS Capital Improvement Projects

Fiscal Year 7/1 - 6/30	Repairs and Locations	Estimated costs
FY 25	FMA Facade Repairs Cambridgeport Elevator Controls Solomon waterproofing LFB Roof	≅ $1.6m
FY 26	Cambridgeport Roof (MSBA) LFB Infrared Imaging of electrical gear & repair failed waste piping	≅ $3.5m
FY 27	Haggerty Roof, Storefront/Facade Water proofing G & P Infeared Imaging of electrical gear & central ventilation	≅ 7.75m

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Moving Forward: FY 28 and Beyond - the FCA CPS Capital Improvement Projects

Long-term Facilities Condition Assessment:

(I) A building by building analysis scored against an objective 10-part criteria, producing a composite score that indicates, in the view of the external consultants, the level of urgency the school site should be viewed with respect to renovation or rebuilding.

(II) A comprehensive assessment of the small and medium-sized projects and initiatives that should be

considered in the formulation of the district’s capital improvement priorities, understand the city’s finite funding capacity is a critical variable in which projects move forward and when.

(III) Multiple potential scenarios for CPS and the City of Cambridge to consider with respect to future major building or renovation projects, but financial context (including completion of ongoing major projects) will be major factors.

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Moving Forward: FY 28 and Beyond - the FCA CPS Capital Improvement Projects

40 Year Timeline

Specific project timeline contingent upon city financial capacity and district’s ability to make strategic decisions commensurate with investments.

Objectives of the building by building analysis:

Improve educational/programming adequacy
Improve facility conditions
Improve capacity and assess existing populations
Meet climate/carbon goals
Improve amenities
Utilize diversity/equity metrics
Improve accessibility
Explore site expansion opportunities

Key strategic decision-points will precede commitment to any specific path toward new projects.

Public engagement critical component to upcoming.

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Moving Forward: FY 28 and Beyond - the FCA CPS Capital Improvement Projects

The Evaluation Rubric scored the 10 CPS that have not been recently renovated or built across two metrics, a Facilities Condition Assessment (FCA) and Education Adequacy Quotient (EAQ), to determine a composite ranking of building/site needs from 1-10.

The complete ranking list is as follows:

1. Fletcher Maynard Academy 1. Kennedy-Longfellow School 3. Cambridgeport School
4. Haggerty School 4. Longfellow Building (Swing Space) Amigos School JK-8 Graham & Parks School Morse School
Peabody School/Ridge Avenue Upper School Baldwin School

This study developed options for the major repair, renovation, and expansion possibilities across the district.

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Moving Forward: FY 28 and Beyond - the FCA CPS Capital Improvement Projects

The scenarios each have between 24-28 small projects and between 4-9 large projects. These address the relationships between projects and the timing needed to balance City budgeting and planning.

Next Steps:

CPS administration will request time with the Buildings & Grounds Subcommittee to explore small and medium sized projects for inclusion in capital planning schedules for succeeding fiscal years.

Strategic planning and community engagement process must be outlined, and incorporate findings (both scores and potential projects) into context of district’s comprehensive data sets, including enrollment, programming needs, student achievement and physical capacity.

All objectives and scenarios will need to fit into the context of the City of Cambridge’s broader capital planning goals and funding capacities, bearing in mind the massive investments still still on the books from the recent and ongoing projects (i.e. Tobin/DVUS).