Troop 284 - Parent Meeting

March 24, 2025

Agenda

• Brief Welcome & Introductions (7:00-7:05)
• ULs & Veteran Committee Folks
• Welcome New Families! (7:05-7:10)
• Friends of Scouting (7:10-7:15)
• Scout Participation (7:15-7:20)
• Upcoming Events (7:20-7:30)
• Succession Planning (7:30-7:35)
• VOLUNTEER SIGN-UPS (7:35-8:15)
• 1) Committee Roles
• 2) Outings support
• 3) Merit Badge Counselor
• Regroup / Q&A (8:15-8:30)

​

​

Welcome New Families!

• Jenna & Brian Tippie (Charlie)
• Tyler Heithoff (Lukas)
• Andrew Waterman (Kenny)
• Laura & Peter LaPorte (Willem)
• Linh & Mark Seymour (Frederick)
• PK & Jully Kim (Caleb)
• Vanessa & Glen Ryan (Connor)
• Susan Anderson (Noah)
• Judy & Albert Tsang (Austin & Aaron)

​

​

​

FRIENDS OF SCOUTING (FOS)

PLEASE HELP WHERE YOU CAN

Scout Participation = Success in Scouting (Fun & Learning)

Parental support and engagement ensures success.

=

Succession Planning

There are 4 areas where our needs are the most significant…

​

1. Starrett Dinwiddie (Scoutmaster)
2. Dave Cowen (Assistant Scoutmaster & GOAT Lead)
3. Kim D. (COHs {3} & Swag Chief)
4. Need more Assistant Scoutmasters

​

If no one steps up for these 4 areas, as a Committee, we MUST develop a Succession Plan ASAP

​

Fall of 2025 Starrett, Kim & Dave will no longer be in these roles

​

​

​

Tonight’s Meeting

​

• Objectives - Why new By-Laws?
• Need massive improvement with the equity of Parent Volunteering
• Every family now on the Committee, Outings/Activities & MBs = everyone has skin in the game & a voice
• There will be bi-monthly Committee Meetings

​

• Structure - Sign Up Process
• 5-6 stations, wait your turn to sign up
• Every family must sign up for:
• 1 committee role or shared committee role
• 2 outings / activities - lead or support role
• 1 parent to commit to becoming an MBC

​

• After Sign Ups - Time for Action
• Proactive vs. Passive Volunteering

​

Scout Participation = Success in Scouting (Fun & Learning)

Parents proactively volunteering ensures success.

​

=

​

Questions?

Appendix

Greater Outdoor Activities Team (GOAT)

​

Goals of Troop 284 Outdoor Activities Program

• Build a diverse and exciting outdoor activities program that reflects the adventurous spirit and enthusiasm of the Scouts of Troop 284
• Make the outings inclusive to all whenever possible
• Build lifelong relationships and memories with the members of Troop 284
• It takes a village to make this program awesome.
• Be Awesome and join the GOAT.

​

Upcoming Events - WE NEED BETTER ATTENDANCE

• 8/23-25: SALT POINT
• 9/14-15: MANRESA BEACH
• 9/27-28: ADVANCE CAMP (OPTIONAL)
• 10/6: FALL POTLUCK; PARENTS - This is a great way to bond as families!
• 10/12-14: MT. SHASTA / MT. LASSEN
• 11/9: SCOUTING FOR FOOD / TRAIL MAINTENANCE
• DECEMBER: WREATHS ACROSS AMERICA
• 1/25-26: CHINA CAMP MOUNTAIN BIKING
• 2/14-17: DEATH VALLEY (?)
• 3/14-17: SUNOL WILDERNESS BACKPACKING
• 4/19-20: QUARRY PARK or MT. DIABLO
• 5/10: WHITE WATER RAFTING
• 6/22-28: WOLFEBORO (SESSION 2)
• JULY: DISCUSS HIGH ADVENTURE or BACKCOUNTRY TREK (BCT), OR POSSIBLY A SAN JUAN ISLANDS SAILING TRIP

​

Adult Training

​

• Registering as an Adult with BSA Troop 284?
• https://www.bsatroop284.org/knowledge/adult-registration

Adult Training

​

• Introduction to Outdoor Leader Skills (IOLS) - Oct 5th, 19th-20th
• Scoutmaster & ASM Trainings
• Wilderness First Aid (WFA) - Required for outdoor events like backpacking
• We need more than Starrett, Dave C. & Richard
• Currently Eric C. is our “Training Tracker,” keeping adults current / in compliance on trainings →Adult Training & Compliance sheet
• We need a “Training Promoter,” that will:
• To proactively research In-person & Online Adult Training opportunities for our parents
• To promote Trainings like IOLS or Online Trainings on Troop Scoop
• To actively reach out to parents to encourage them to attend Adult Trainings

Fundraising

• In the Fall we do a Fundraiser where we sell Krispy Kreme Donuts
• Everyone is required to participate, there’s a minimum fundraiser goal of $250
• There are AWESOME PRIZES for our HIGH ACHIEVERS!!!
• You can opt out for a donation of $250

​

• The Troop is open to exploring additional Fundraising ideas - 1 caveat, your idea = you lead it

​

Parent Participation & Volunteering

• UL, Committee & GOAT roles need to be spread equally across ALL parents
• Most roles can/will be shared by 2 parents (2 families)
• Outings Volunteer Support - Outdoor Activities Planning Dashboard
• This Google sheet is the working spreadsheet the GOAT uses to plan, keep progress notes & execute all Outings.
• ACTION REQUIRED: We need all of these SLOTS filled in an equitable fashion by ALL FAMILIES ASAP.
• UL, Committee Volunteer Roles - SignUpGenius (SUG) Link
• Existing UL, Committee & GOAT Members are listed under each role and parents who expressed interest in a role in the past are also listed.
• We MUST start SUCCESSION PLANNING for ALL COMMITTEE ROLES
• ACTION REQUIRED: We need all SLOTS filled in an equitable fashion by ALL FAMILIES ASAP.
• GOAT
• This Troop 284 GOATs Agenda doc is an informational doc that talks about what we do as GOAT members
• This Outdoor Activities Database doc is the working doc that we work from, make plans and keep progress notes on all Outings & High Adventure.
• Merit Badge Counselors (see future slide)

Outings Volunteer Support - Outdoor Activities Planning Dashboard (hyperlink)

• 8/23-25: SALT POINT - Adult Volunteers Leading: Dave C. & Starrett
• 9/14-15: MANRESA BEACH - Adult Volunteers Leading: Deepak & Steve B.
• 9/27-28: ADVANCE CAMP (OPTIONAL) - Adult Volunteers Leading: _____TBD______ (great way to knock out MBs)
• 10/6: FALL POTLUCK - Adult Volunteers Leading: Marcie PLEASE ATTEND - CONNECTING WITH OTHER FAMILIES IS KEY!!
• 10/12-14: MT. SHASTA / MT. LASSEN - Adult Volunteers Leading: ___________, Dave E. & Richard
• 11/9 & 11/16: SCOUTING FOR FOOD service project - Adult Volunteers Leading: Lori D.& Jimmy John
• 11/9 (?): TRAIL MAINTENANCE service project - Adult Volunteers Leading: ____________ & _______________
• DECEMBER: WREATHS ACROSS AMERICA - Adult Volunteers Leading: Starrett & ___________
• 1/25-26: CHINA CAMP MOUNTAIN BIKING- Adult Volunteers Leading: Steve B., Dave E. & Tobi (?)
• 2/14-17: DEATH VALLEY (?) - Adult Volunteers Leading: Dave C. & Josh Schellenberg
• 3/14-17: SUNOL WILDERNESS BACKPACKING - Adult Volunteers Leading: Scott J. & Deepak
• 4/19-20: QUARRY PARK or MT. DIABLO - Adult Volunteers Leading: Steve B. & Jimmy John
• 5/10: WHITE WATER RAFTING - Adult Volunteers Leading: Lori DeBoy & Chris C.
• 6/22-28: WOLFEBORO (SESSION 2) - Adult Volunteers Leading: _____TBD______ (will need ~4-6 total ULs / parents)
• JULY: DISCUSS HIGH ADVENTURE or BACKCOUNTRY TREK (BCT) - Adult Volunteers Leading: Scott J., Aaron S., Michael T, Dave C., Steve B., Josh S.

​

UL, Committee Volunteer Roles - SignUpGenius (SUG) hyperlink

• Scoutmaster: Starrett - Succession Plan: __________________
• ASM: Dave C., Steve B., Richard - Succession Plan for Dave C.: _________________
• Forms Coordinator: Ann T. - Succession Plan: Alfonso M.
• Courts of Honors/Ceremonies: Kim D. - Succession Plan for Kim D.: __________________
• Advancement Coordinators: Tobi & Kim D. // Expressed Interest: Deepak - Succession Plan for Kim D. ________
• Troop Quartermaster / Swag Chief - Succession Plan for Kim D. ________________
• Comms / Troop Scoop: Nia - Succession Plan for Nia ________________
• Committee Chair: Dave E
• Treasurer: Dave F.
• Adult Training Coordinators (Training Tracker: Eric C. → Marcie & Training Promoter: Scott J.
• Recruiting & Membership Coordinators: Ronit // Expressed Interest: Ananda S. __________________
• Fundraising & FOS: Paul & Julie Jarratt & Lindsay Moss
• Equipment Coordinator: _____________(Scout?)
• Social Activities Team: Marcie // Expressed Interest: Kirti & Maia __________________
• Service Project Team (need a lead): __________________, __________________, __________________
• Ronit (?), Marcie (Saranap Garden Cleanup?), Abbie (Pantry Kids)
• Eagle Advisors: Steve B., __________________
• Webmaster - Tristan Lang (Scout)

​

Merit Badge Counseling

​

• Merit Badge Roundup at a Troop Meeting
• Online Merit Badges: Need people to teach MBs-

It is not hard to do. (Starrett can talk you through it)

• How to Become a MBC?

​

1. Register as an Adult Member of BSA
2. Complete online Youth Protection Training
3. Complete online MBC Training
4. Submit MBC Registration form to Ann
1. Delineate which MBs you will support
5. Inform / promote availability to Patrol Leaders Council (PLC)

​

All Merit Badges Available: https://www.bsatroop284.org/meritbadge

​

Current Troop 284 Merit Badge Counselors: (Google Doc)

​

Recharter & Fees Update

• Big changes this year!

• Previously:
• Troop collects annual dues from families in November each year
• ~ 60% remitted by Troop to BSA as part of annual Recharter process
• ~ 40% remains to fund the running of the Troop

• New this year:
• Scouts BSA will collect membership fees DIRECT FROM YOU the families
• The Troop will continue to invoice annual dues, but for a lesser amount.
• More complexity for YOU … you will be interacting with Scouts BSA directly, possibly for the first time.

• You will most likely not enjoy this process.

How will this work?

• Your scout will have a RENEWAL DATE
• If they joined scouting in the past 12 months it will be the anniversary date of their application
• Otherwise 31st December.

• You must renew your scouts annual membership (and pay $155) by this renewal date.

• You will receive an email approx 60 days prior to renewal with instructions.