PTO Meeting

January 19th

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“It is not the strongest of the species that survives, nor the most intelligent that survives. It is the one that is most adaptable to change.”

~Charles Darwin~

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Agenda

• Key highlights from the district’s return to school plan
• Hatch safety team updates
• Hatch specific numbers
• Ways to support students through the transition

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Key highlights from the district’s return to school plan

• Hybrid students will now be “in person students” 5 days a week
• Daily Schedule:
• 8-12:00 In-person instruction & live streaming for remote students
• arrival & dismissal time in there too
• 12:00-1:00 Lunch
• 1:00-3:00 Student work synchronous/asynchronous instruction
• Special area classes
• Shortened periods sometime during the 1:00-3:00 block
• Synchronous for K-2 or K-3 (depending on hiring)
• Combination of Synchronous/Asynchronous for 3-5 or 4-5 (depending on hiring)

Key highlights from the district’s return to school plan

• Health Metrics
• There is an update to previous guidance that recommended using community spread metrics to dictate school opening/closing.
• The new guidance provides a framework to achieve building safety, even in the context of high community spread, by focusing on infection control--rates of in-school transmission and metrics for the quality of infection control.
• Dr. Kelley and district admin are meeting with the health officials to update D97 recommendations later this week.

Hatch Return to Learn On-Site Procedures

• Mrs. Mendez meets weekly with principals and central office to create uniform procedures across schools.

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• Hatch Safety Team has been meeting regularly to operationalize hybrid and remote learning for Hatch

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• Nurse Rossi has been in constant communication with the Oak Park Health Department throughout this time.

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Hatch Return to Learn On-Site Procedures

• School Wide
• Markings outside & throughout the building designating every 6 feet
• Assigned doors and utilization of ever entrance to spread students out
• Thermometers mounted at the entrances
• Isolation room for students with COVID symptoms will be established
• Scheduled bathroom breaks for classes without a bathroom in the room (whole class goes at once)
• Emergencies use a sign-in and sign-out procedure
• Lockers will not be used (student work stored in backpacks under their seat, coats on back on the chair)
• Materials will not be shared (students will not be accessing the classroom libraries/communal materials)
• Scheduled recess with assigned locations on a rotation
• Snack outside whenever possible
• when inside no longer than 15 minutes, no talking (possibly showing a video)

Hatch Return to Learn On-Site Procedures

• Staff procedures
• Provided with PPE
• Washable facemask
• Face shield, if requested
• Gowns & gloves, if needed
• Will have a self-certify form
• Temperature check at door when entering the building
• Staff lounge will be closed with the exception of use of the refrigerator and microwave.
• Limit number of people in the workroom at one time.
• For bathroom breaks, staff will call the office and someone will come stand by their door so they can go to the bathroom.
• Interventionists/specialists, clinical, and resource teachers will deliver services remotely
• We have two permanent subs

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Hatch Return to Learn On-Site Procedures

• Student procedures
• Each morning at 7:00 am an automated notification to self-certify will be sent to all onsite students using a system called CrisisGo.
• Parents will be required to self-certify students by 7:15 am each morning.
• If a student exhibits any symptoms on the self certification form, it is imperative the family keeps the student home from school and communicate with Nurse Rossi.
• AAs will run a report at 7:20 to see who did not complete the self-certification and start contacting families
• Students will report to school at their designated time and no earlier than 7:50 to their designated spots to line up.
• Playground will be closed in the morning and after school to maintain the integrity of our classroom pods.
• Parents will drop students off, and students will walk independently to their line with the exception of Kindergarten.

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Hatch Return to Learn On-Site Procedures cont’d

• Teachers will scan student badges to check the self-certification form was completed.
• Student temperatures will be taken at the door
• Students who have a temperature will go to our isolation room
• Students who did not fill out the form will go to another location until certification is completed.
• Classrooms that have the farthest to go in the building will enter first.
• Classrooms that have the least distance to go will exit first.
• Families or child care providers should have a designated spot to pick up students to prevent gathering on the blacktop.
• Procedures will be in place for bus students and daycare programs.
• After dismissal all students will have 60 minutes to travel home and eat lunch.
• Afternoon classes will be virtual and will consist of a combination of shortened specials classes and rejoining the classroom teacher for further core instruction.

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Hatch Specific Numbers

• 193 students selected yes to hybrid (56% of our population)
• Students who did not reply automatically will go to remote
• 150 students will be full remote (44% of our population)

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*These numbers may change for Trimester 3 which could affect the number of days we are able to offer in person instruction due to classroom capacity issues.

Proposed Timetable for Return

• Monday, February 1: Grades 4-5
• Tuesday, February 2: Grades 2-3
• Wednesday, February 3: Grades K-1
• Conferences have been postponed.

Next Steps

• OPTA and board have to agree to an MOU to return to school
• Board has to vote to approve return to school plan
• Teacher-to-Teacher Town hall (teachers who have been live streaming)
• January 19th 3:45-4:45 (Grades K-2)
• January 21st 3:45-4:45 (Grades 3-5)
• Ms. Winfield will work with PBIS to put in place teaching expectations procedures & videos
• Staff assignments for entrance and exit procedures
• Safety team will continue to plan around procedures/logistics

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How you can help:

Please support students and staff through this transition!

• Support our teachers and staff by following all safety protocols. Following safety protocols will help keep schools open and our community healthy!
• Keep in mind that there may be some fluidity between hybrid and remote in the event of illness or staffing issues.
• Begin to have your child practice wearing a mask to build stamina, staying in their home desk for longer periods and eating on a schedule.
• Talk to your child about what school will look like and the importance of following the new rules. If your child is staying remote explain that the daily schedule will change.
• Once you are notified which door you will be lining up at, practice dropping off so your child is ready to line up independently on the first day.

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How you can help, cont’d….

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• Each night ensure your child is ready to learn by charging their ipad, packing their snack and water bottle, any learning materials, and 2 clean masks.
• Ensure you have completed the self certification form for your child(ren) no later that 7:15 am each morning.
• Keep kids home if they are sick and communicate with Nurse Rossi immediately if you suspect exposure or posible Covid-19 diagnosis. Containment is key!
• Be on time.
• Get excited! Our children will follow our lead. Prepare them for changes while promoting a positive attitude to set them up for success!

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THANK YOU!!!!

Together we are HATCH STRONG!