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Minerva Central School��Proposed Capital Improvement Project�2023

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Background

  • Building Condition Surveys
    • Required by NYSED
    • 5 year schedule
    • Basis for Building Project Approval from The State Education Department

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Background - continued

  • District began preliminary discussions with Architect during 2021-22 school year
  • Architect provided draft report to the district in Summer 2022
  • Architect provided draft report to the district again in October 2022
  • Facilities committee met with the architect’s team to review draft report in November 2022

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Facilities Committee

  • Identified and discussed items not included in the building condition survey (school sign, generator switch, etc.)
  • Architect provided cost estimates for additional items
  • Facilities committee provided list of items for consideration to the school board

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Facilities Committee Develops List

  • Over 50 items for the school and another 15+ for bus garage identified for consideration by the BCS
  • Facilities committee reduced the list to 35 items at the school and 9 at the bus garage.
  • 8 of the school items were not included in the BCS

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School Board Reviews List

  • Quickly determined that a project that would address all items would be far too large/expensive.
  • Organized the list into three levels of priority.
  • Discussed the costs associated with each prioritized list.

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School Board Refines List

  • Eventually, after multiple meetings and discussions, the board reduced their list to the 15 items included in the final scope.

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Examples of Excluded Items

  • Retaining wall between upper and lower parking areas
  • Automatic transfer switch for the generator
  • School sign
  • Athletic field scoreboard
  • Replace gym bleachers
  • Upgrade gym HVAC units

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Excluded Items - continued

  • Provide a security vestibule at atrium entrance
  • Install ADA access to playfields and bleachers
  • Prepare bus garage for electric vehicle charging
  • Provide heat for east bays of bus garage

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Project Referendum Summary

  • Board of Education Authorized to complete repairs and improvements
  • Cost not to exceed $3,643,240
  • Use $1,000,000 from Capital Reserve Fund towards the project cost
  • Borrow up to $2,643,240
  • Levy the tax necessary for repayment

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School Construction Projects vs. Home Construction Projects

  • School Construction
    1. Identify need(s)
    2. Preliminary scope of project
    3. Voter approval of concept and project cost
    4. Project Design
    5. Project Bidding
    6. Construction
    7. Completed Project

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School Construction Projects vs. Home Construction Projects

  • Home Construction
    • Identify need
    • Project design
    • Bidding / Hire contractor (s)
    • Cost Determined

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The Difference

  • School Construction Projects require cost projections and approval prior to final project design and bidding.

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School Construction Cost Factors

  • Wicks Law
  • Bonding and Insurance
  • Prevailing wages
  • Market conditions – competition
  • Schools require specific construction schedules – students in building, etc.
  • School location

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Proposed Project

  • As indicated, the board reduced the list to include 15 items, which they felt would best be completed through this project. Due to the extremely high cost projections, many important items were taken out of the proposed project.

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Health and Safety

  • Reconstruct main parking area
  • Reconstruct monument/atrium entrance area
  • Replace sidewalk and handicap ramp
  • Replace fire alarm and PA system�

Total Estimated Cost: $1,485,956�

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Structural / Mechanical

  • Repair / recoat roofs on main school building
  • Replace original rooftop vents and exhaust fans
  • Replace hallway electrical distribution panels
  • Repair walk-in cooler
  • Replace bus garage septic system�

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Total Estimated Cost: $1,036,091

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Facility and Program Upgrades

  • Upgrade all four bathrooms in 1936 building
  • Upgrade bathroom ventilation
  • Replace window blinds
  • Replace stage curtains
  • Resurface gym and stage partitions
  • Replace gym wall pads�

Total Estimated Cost: $1,121,193

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Proposed Project Total

  • The Total Cost of the Proposed Project, even after reducing the list to only 15 items, is $3,643,240.

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Budget Impact

PROJECT COST………………………………… 3,643,240

�Use of Capital Reserve Fund………………… $1,000,000

Final Cost to be Financed………….…………. $2,643,240

Annual Debt Service…………………………… $226,541

Annual Building Aid…………………………… $87,917

Annual Local Share…………………………… $138,624

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Increase over current annual expense……… $41,000

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Tax Impact

Increase over current tax rate…………… 1.06%  

Or 11 cents per thousand of assessed value

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Total estimated tax increase for a home assessed at $100,000 $11.00

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Moving Forward �(tentative timeline)

  • Voter Referendum: May 16, 2023
  • Schematic Design: June - July 2023
  • Design Development: Aug. – Sept. 2023
  • Construction Documents: Oct. – Nov. 2023
  • SED Review and Approval : Dec. 2023 – March 2024

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Timeline - continued

  • Bidding and Negotiation: April 2024
  • Project Award / Contracts: May 2024
  • Construction: June 2024 – August 2025
  • Project Closeout: Sept. – Oct. 2025

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QUESTIONS?

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Please Vote on May 16, 2023

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THANK YOU

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FOR YOUR TIME,

ATTENTION,

AND

PARTICIPATION.