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Completing your Program Review

2024-25

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Look for your email from BC Program Review�early April (this is a mock up)

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Objectives

  • Overview of Program Review
  • Why complete your Program Review
  • How is my Program Review used
  • Program Review Timeline
  • Where is my Program Review? Navigating eLumen
  • Training opportunities and helpful resources
  • How to do Program Review: Section by section

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What is Program Review?�It is an annual process by which we…

  • Maintain high quality programs
  • Support student learning and college operations
  • Support the new (2025) ACCJC Standards
    • 1.2. The institution establishes meaningful and ambitious goals for institutional improvement, innovation, and equitable student outcomes.
    • 1.3. The institution holds itself accountable for achieving its mission and goals and regularly reviews relevant, meaningfully disaggregated data to evaluate its progress and inform plans for continued improvement and innovation.
    • 1.4. The institution’s mission directs resource allocation, innovation, and continuous quality improvement through ongoing systematic planning and evaluation of programs and services.
    • 1.5. The institution regularly communicates progress toward achieving its mission and goals with internal and external stakeholders in order to promote understanding of institutional strengths, priorities, and areas for continued improvement.
  • Reflect the Bakersfield College Vision, Mission, and Core Values Statements
  • Commit to ongoing institutional planning, implementation, and evaluation cycle necessary to ensure continuous program and service improvement
  • Program and College transparency

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Why complete your Annual Program Review or Comprehensive 3 year Review

  • The results of program review are used to continually refine and improve program practices resulting in improvements in student achievement and learning through
    • Goals
    • Program analysis
    • Assessment (3-year review)
    • Curriculum (3-year review)

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  • To inform the planning process and the justification and allocation of needed resources and budgeting processes
    • Faculty & classified positions
    • Technology needs
    • Facilities needs
    • “Other” needs
    • Professional development

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Who reads my Program Review? How are the Program Reviews used?

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  • The Program Review Committee (PRC) does an initial read of your program review to offer feedback. Programs can use this feedback to strengthen their program reviews.
  • Resource requests are sent to the following committees for prioritization
      • Staffing requests to FCDC
      • ISIT
      • Facilities
      • Other
      • Your budget form will go to your dean or VP in October
  • The President
  • Accreditation Visiting Teams
    • Verifies what we say in the Accreditation Self-Evaluation Report

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Fool to Ghoul:

The Program Review Timeline

  • April - Program Review is available in eLumen
  • April-October- You can schedule Program Review to come to your department to help you with eLumen and your Program Review
  • July- Assessment data will be accessible in eLumen (Link to how to pull assessment report)
  • August 2024- Program Review data is available through KCCD IRB and the public-facing Tableau profile
  • August 2024- Chair Academy training
  • October 10, 2024- Resource requests due
  • October 31, 2024-Have your program review completed
  • November-Program Review will provide feedback
  • November (tba) - Resource requests to appropriate committees for consideration. Committees will schedule resource presentations.
  • December - Program Review presents to College Council

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Where are the Program Review documents?

  • eLumen.
    • Annual Update has been further streamlined
      • Links within questions to direct you to resources and examples.
    • 3-Year Comprehensive
      • For non-instructional programs, a new staggered 3 year Comprehensive program review will begin during the 24-25 cycle. It is the previous Annual Update.

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Where is my Program Review?

  • Hard copy sent by email (check with your department chair or dean)
  • eLumen
    • How to navigate eLumen

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Where can I get help?�ELumen is still a confusing experience for all of us. We are here to help!

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How to address the Program Review questions:

  • Begin with last year’s Program Review in eLumen.
    • We have provided the previous year’s program review with feedback from PRC
  • Look to the Feedback you received for the previous cycle from PRC
  • Roll over your answers and update where necessary
  • Be clear and concise
  • Need help? Contact us @bcprogramreview@bakersfieldcollege.edu

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�Describe how the program supports the Bakersfield College Mission (3 Year Comprehensive only): �

  • A straightforward description of what your program or service area does: functions performed, instructional areas included, and/or support services provided.
  • Except in cases of reorganization or new programs/functions added, the description can be carried forward, unchanged, but you may edit this section.

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  • Example:  One of the three primary tenets of the Bakersfield College mission is to provide excellent learning opportunities in Career and Technical Education (CTE) for our community which permits students to thrive in our local workforce and KCCD service area. The Radiologic Technology Program meets this primary mission by providing an educational opportunity within the Health Services Career Pathway and by program completers earning the Associate in Science degree. The program meets the critical community need in Kern County for workforce training of entry-level licensed radiologic technologists and by providing two job skill certificates (JSC) in fluoroscopy and venipuncture. The college mission is reinforced in the Program’s learning outcomes and goals.   

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Creating Program Goals

  • Focus on the College’s mission and strategic goals. Goals should align closely to those of the College’s.
  • Goal statements should describe the expected performance of the student or specific behaviors expected from graduates of the program
  • Goal statements should include action words and modifiers.
  • Consider Student Equity and Accessibility
  • This section can also “roll over” from last year’s review if nothing has changed. Update any new developments or achievements of goals, timelines, or relevant information.
  • Creation and Progression of goals will help in the justification of resources
  • Remember, resource requests are not goals; resources needed should be included in the action plan.

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Example on following slide

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Example Program Goal

Program Goal: To improve the program on time completion rate to be ≥ 90%. (On time completion is defined as a student who completes the program in 4 consecutive semesters.)  

List the institutional goals from the Bakersfield College Strategic Plan that will be advanced upon completion of this goal?   

(Student Learning, Student Progression and Completion, Facilities, Leadership and Engagement)   

Student Learning  

Student Progression and Completion                         

 

Progress on goal achievement:  

Ongoing goal 

 

Status Update – Action Plan and any link to Resource Requests: 

On time completion rates for AY 2017/18 was 77% (2016/17 = 88% ; 2015/16 = 85%) To achieve a 90% on time completion rate, the program will continue a case management approach which includes the following success strategies: 

Consistent utilization of the program’s early identification process for the at-risk students.  

Consistent utilization of the BC early alert system 

Initiation of student referrals to the educational advisor and tutors  

Employment of a Success Coach 

In addition, the program will examine the program data to determine if there is a correlation between any programmatic changes and the drop in on time completion. 

Resource request:  

New Position: Program Manager.  This person will focus on coordinating and monitoring the success strategies and internal data collection. The position will initially be grant funded. However, the position is linked to student progression and completion and if institutionalized, the justification and need is identified in this program review.  

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Administrative Unit Outcomes (3-year Comprehensive)

  • Through collaborative efforts between deans and VPs, AUOs have been created
  • They align with the College Institutional Learning Outcomes.
  • Other program specific AUOs can be included

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Assessment Form: Instructional 3-year Comprehensive

  • In eLumen as part of your regular end of semester work.
  • Go to the Assessment Committee webpage to get information about your SLO Assessment Plans and informative tutorials about completing your SLO assessments.
  • The form is in 2 parts in eLumen. Part 1: the table should include those SLOs that are scheduled. Part 2: reflective questions your program can collaborate on to answer.

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Resource Requests

  • Streamlined in eLumen and in the Program Review document
    • Facilities
    • Technology
    • Classified
    • Faculty
    • Professional Development
  • Resource requests through the Program Review process is necessary to be considered by college committees/leadership.
  • Prioritize your requests and identify how resources will support student success, ensure equity and accessibility, and promote program improvement

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Classroom Technology Resource Analysis from Previous Cycle�Program Review’s Closing of the Loop

  • The Annual Update and the Comprehensive Review both ask you to reflect on technology in your classroom.
  • Explain how effective the classroom technology is and the impact on student success.
  • By assessing classroom technology, programs are essentially “closing the loop” and providing evidence to support and strengthen the Program Review process and budget allocation and collaboration with other committees.
  • As well, ISIT uses the feedback to ensure your technology is relevant, accessible, and updated.

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Where to obtain program data

KCCD Tableau or the public-facing Tableau profile

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Program Analysis�

The Program Analysis section of your program review is your opportunity to look at the data surrounding your program. This should drive important discussions within your department or program.

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  • The data, which includes but is not limited to trend data, is provided on the Program Data slide, but here they are again:
  • Look back at last year. Has anything changed significantly?
  • What is impacting your program’s function (positive or negative)?
  • Let the work of your department shine and tell us what your staff and faculty are doing!

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Consider Student Success and Equity�as you analyze your program

  • Determine if student enrollment in your program is robust and if students who are enrolling in your program are in equal representation to the general Bakersfield College student population.
  • Examine student success and retention overall for your department and disaggregate by ethnicity, age, gender.
  • Explain what your department has done or plans to do to improve success for all students while maintaining academic rigor.

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CTE

  • CTE
    • CTE programs will analyze their job market data here.
    • There is a new feature with the added Labor Market Analysis button that will populate the data for these programs into their form for ease of reporting out.
    • If the Labor Market button does not generate your data, let us know, and we will create a ticket in eLumen.

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Program Mapper

  • Program Mapper
    • The Program Mapper section is designed for instructional programs to check their mapping. This is important as Program Mapper is student facing on our BC webpage, and any misinformation can jeopardize students’ paths to completion. A link to the Program Mapper page will be provided in your Program Review.

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Current & Future Trends, Program Planning, Conclusion and Recommendations�

  • Thoughtfully summarize and highlight the important changes, trends, achievements, and needs of your program or area.
  • Example: The program in the Mathematics Department will go through a major transition due to the implementation of AB705.  We offer four transfer level, entry level, math classes which all need revision and co-requisite support.  This is a multi-year process until final articulation get approved.  The increased support for these course will require us to hire more than the usual number of faculty in a given year beyond our usual attrition.  We also need support for a part-time professional to track the data of our students as they move through this new pathway to insure the changes are effective and moving students through in a timely manner and with increased success rates.  In addition, we continue to offer outstanding tutoring support in the Math Learning Center, math clubs and activities continue along with faculty professional development. 

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We want to hear from you!

  • This is your opportunity to provide feedback
  • How do you want the news of your Program Review delivered?
  • What problems have you encountered in the document and/or eLumen?
  • What can we do to make the process easier for you?
  • Can we include onboarding for new chairs and admin?

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Thank you for your efforts in completing your Program Review!

  • We want the 2024-25 cycle of Program Review to be a successful one.
  • Please let us know how we can help
  • We look forward to meeting with you or your department for more personalized training opportunities.

You can reach us @bcprogramreview@bakersfieldcollege.edu