Business Communication Skills for Managers
Module 8: Developing and Delivering Business Presentations
How do you develop and deliver a business presentation?
Visual Aids
Learning Outcomes: Visual Aids
8.1 Discuss the usefulness of visual aids and identify common presentation tools
8.1.1 Discuss key concepts to keep in mind as you create business presentations
8.1.2 Discuss available presentation tools to help engage your audience
Presentation Tools and Visual Aids
Presentation Tools and Visual Aids (Cont.)
Common Presentation Tools:
Using Microsoft PowerPoint
Learning Outcomes: Using Microsoft PowerPoint
8.2 Create a presentation using Microsoft PowerPoint
8.2.1 Create and save a new presentation
8.2.2 Add, delete, and move slides
8.2.3 Insert text boxes
8.2.4 Change theme on a presentation
8.2.5 Add images and clip art
8.2.6 Add videos
8.2.7 Arrange objects
New Presentations
Editing and Enhancing a PowerPoint Presentation
How do you add slides?
How do you delete slides?
Organizing Slides: drag and drop
Inserting Text Boxes
Changing Theme
Visuals: Images, Videos, and Objects
Adding Images
Adding Videos
Arranging Objects
Practice Question
Your meeting organizer sends you an email asking you to edit your presentation down to 15 minutes to accommodate a “drop in” visit from your President. To delete one or more slides:
Using Google Slides
Learning Outcomes: Using Google Slides
8.3 Create a presentation using Google Slides
8.3.1 Create and save a new presentation
8.3.2 Add, delete, and move slides
8.3.3 Insert text boxes
8.3.4 Change theme on a presentation
8.3.5 Add images and clip art
8.3.6 Add videos
8.3.7 Arrange objects
Creating and Organizing Presentations
Creating New Presentations
Organizing New Presentations
Images, Videos, and Arranging Objects
Art and images add impact: Insert > Image��Videos add visual interest and engagement: Insert > Video��Arranging Objects: layering text, imagery, lines, shapes
Practice Question 2
You want to experiment with different color, layout, and font options, but the number of possible combinations is overwhelming. You decide to scroll through the theme options to see how they work with your material. To do that:
Making a Presentation for a Meeting
Learning Outcomes: Making a Presentation for a Meeting
8.4 Create a presentation intended for a business meeting
8.4.1 Identify key features of a good presentation
8.4.2 Identify the purpose, audience, and message of your presentation
8.4.3 Discuss common mistakes in presentations
8.4.4 Create a presentation intended for a business meeting
Parts of a Good Presentation
Macro level: key elements are content, organization, and delivery
Content: substance and style
Organization: strong opening, logical and well-supported information, sense of flow, put thought into information design
Delivery: body language, word choice, personality & professionalism, passion on subject
What is my presentation about?
Purpose: objective, intended outcome��Audience: who, why, factors such as age range, education level��Message: build idea inside minds of audience, research topic
Discussion 1
In this video, what does Chris Anderson summarize as the four most important ideas to successfully sharing your ideas in a presentation?
Activity
Watch this video and make a list of the advice that David JP Phillips gives for how to avoid what he calls, “death by PowerPoint.”
What else would you advise? Make a list of what to do as PowerPoint creator and what you should avoid.
Making a Presentation for a Meeting (continued)
Hone in on your purpose, audience, and message��The Beginning:
describes baseline knowledge, adds tension and drama, establishes what is and what could be��The Middle:
describes contrasts between what is and what could be, establishes validity of logical conclusion��The End: includes a call to action and provides a new bliss
Discussion 2
In addition to keeping your end (your desired outcome or audience action) in mind, you need to consider your audience’s desired outcome. As Theodore Roosevelt noted: “Nobody cares how much you know, until they know how much you care.” And speaking of care, do your audience a favor and invest at least as much time in the design of your slides as the selection of your words.
What are other ways that you can convey how much you care about your topic?
Quick Review