Emergency Action Plan

Social Sciences Division

Social Sciences Research Centers:

CEJA, C+C, CLC, IST, SJRC

​

​

Oakes College Academic Building

​

1

Created October 2024

Contents

• Purpose
• Introduction
• Emergency numbers
• Automated External Defibrillator (AED)
• Emergency response team
• Facility Occupants Emergency Contact information
• Emergency planning implementation checklist
• Emergency response team information
• Preparing for an emergency
• Individuals requiring special assistance
• Emergency staff assignments—overview
• Status reports
• emergency notification and communication plan
• Fire alarm system
• Building evacuation information

�

2

• Assembly area locations
• Evacuation drill
• Location of emergency supplies
• Emergency staff assignments--detailed checklists
• Emergency contact information
• Occupants roster

​

Purpose

This plan describes the role of Social Sciences research centers personnel during an emergency. It establishes policies, procedures, and an organizational hierarchy for response to campus emergencies.

3

Buildings

​

​

Oakes College Academic Building –Floors 2^nd & 3rd (both portions)

(Building #7416)

​

​

The Emergency Action Plan is reviewed annually.

​

Implemented: October 2024

​

Introduction

This Emergency Action Plan (EAP) describes actions Social Sciences research centers employees must take to ensure safety during emergencies. It addresses preparedness measures, emergency response, and evacuation planning. Disaster preparedness is everyone’s responsibility. Assist in whatever ways your skills are most useful.

​

4

Priorities

​

• Maintain personal safety
• Protect University property
• Restore operations
• Meet community needs

Responsibilities

​

• Everyone: Read the EAP *before* an emergency occurs.
• Managers: Share safety information with your departments.
• Emergency Response Team: update EAP annually and make it available to Department employees.

Emergency Numbers

Campus general emergency information:

​

Automated External Defibrillator (AED)

An AED machine is used when someone is experiencing chest pains and is in need of assistance. Using it can save a life.

​

To learn more about them, or see where AED are on campus, https://oem.ucsc.edu/emergency-preparedness/aed-program/department-aed-coordinators/

AED map

If you want to be trained how to use an AED, notify your supervisor.

7

AED

Oakes College Academic Building - Lobby

Emergency Response Team (ERT)

The Emergency Response Team (ERT) will be the first people contacted by university dispatch when decisions need to be made regarding Oakes college academic facilities, and in the event of an emergency.

University dispatch will contact the ERT and members of the team will communicate with the individuals identified to relocate equipment if necessary. The Emergency Response Team is (contact in order listed):

​

​

​

8

Center for Labor & Community

Campus +Community

Institute for Social Transformation

9

Center for Economics Justice and Action

Science & Justice Research Center

10

11

Social Sciences Division Facilities Team Contact Information

12

Building Occupants Contact Information

Educational Partnership Center

Oakes College Administration

13

Building Occupants Contact Information

UCSC Student Health Center

Emergency Planning Implementation Checklist

• Appoint an Emergency Response Team
• Identify Emergency Assembly Area
• Identify individuals who might need assistance during an evacuation
• Report any safety hazards to EH&S (https://ehs.ucsc.edu/)
• Assign staff to review supplies.
• Post Emergency Response Guide
• Develop emergency notification, reporting, call back procedures
• Review Emergency Action Plan annually.
• Familiarize staff with the Emergency Action Plan

14

Emergency Response Team information

• Documents are stored on a shared drive and are viewable
• Membership includes everyone with emergency action plan roles
• Oversees annual review of emergency action plan and Emergency Manual
• Ensures that employees are trained on the responsibilities of their roles, locations of fire alarms and extinguishers, emergency exit routes, first aid supplies

15

Preparing for an Emergency

• Read the Emergency Response Guide
• Read the Emergency Action Plan.
• Be familiar with the buildings: emergency exits, exit routes, fire alarms, fire extinguishers, safe places to barricade.
• Know where to find first aid supplies.
• Tell your coworkers if you need assistance during an evacuation.
• Complete the Emergency Contact Form so that staff can reach your emergency contact in the event of an emergency.

16

Individuals requiring special assistance

17

Know if any co-workers, students, or visitors will require assistance in exiting the building and be prepared to provide whatever help is necessary.

Persons with disability-related evacuation needs are encouraged to discuss their needs with their Area Coordinator in advance. Staff and faculty with mobility impairments should know the location of the nearest Emergency Refuge Area in their building.

​

Emergency Refuge Areas are designated “safe havens” for people with mobility impairments. They are typically located in stairwells of multi-storied buildings.

​

See below the ERA location (green star)

​

For more information please visit https://oem.ucsc.edu/emergency-preparedness/campus-emergency-procedures/emergency-procedures-for-persons-with-a-disability/

​

18

Emergency Refuge Areas - OAKES

Second Floor

Third Floor

Emergency Staff Assignments--overview

Detailed assignment checklists are listed at the end of the Emergency Action Plan.

19

Assembly Area Manager

​

This person will try to remain at the Assembly Area.

​

• Wear vest to increase visibility.
• Share information with staff as it becomes available.
• Report missing staff, injuries in need of immediate care, and information about anyone trapped in the building to the Responder Liaison.
• Have staff who are leaving the site complete the Departure Checkout Form.
• Make emergency first aid supplies available at Assembly Area for minor injuries.

Responder Liaisons

​

This person must remain mobile.

• Wear vest to increase visibility.
• Receive status reports
• Communicate with First Responders and Assembly Area Manager.
• Be prepared to provide the following information: nature of emergency, location, number of persons trapped, hurt, or unaccounted for.
• Receive all-clear notice from campus and notify Assembly Area Managers that staff can re-enter the building.
• Once staff have re-entered the building allow patrons to re-enter the building.

Emergency Response Team Chair

​

• Implement and maintain the Emergency Action Plan.

​

Senior Management

​

• Serve as primary contact for the department.
• Serve as communication liaison between campus and the department
• Manage activities until campus or city responders are on-site.
• Assess damage to property.

Status Reports

Responder Liaisons will receive reports from Assembly Area Managers, and will relay information to the campus as necessary:

• Location information, name, evacuation site
• Serious injuries
• Fire in progress or extinguished
• People trapped
• People with disabilities evacuated from building
• Services that are still functional: electrical, emergency lighting, phones, water, elevators
• Other observations / needs

20

Emergency Notification and Communication Plan

https://oem.ucsc.edu/notification-systems/

If you become aware of an emergency, follow the directions outlined in the Emergency Response Guide

​

​

​

​

To check the Emergency Response Plan for Oakes College and Rachel Carson College click here

​

Additional detailed information here

​

​

21

Campus emergency website: emergency.ucsc.edu

University news and notifications

https://oem.ucsc.edu/notification-systems/

​

• UCSC website (ucsc.edu)
• UCSC Emergency Management website (oem.ucsc.edu)
• KZSC radio (88.1 FM)

​

CruzAlert

• Website: https://oem.ucsc.edu/notification-systems/

​

UCSC Police Department

• Facebook: www.facebook.com/UCSCPD

Santa Cruz Fire Department

• Facebook: www.facebook.com/SantaCruzFire

Campus emergency phones: https://oem.ucsc.edu/emergency-preparedness/blue-light-emergency-phones/

​

Fire Alarm System

​

Fire alarms and extinguishers are located on every floor near stairwells, elevators, and emergency exists.

Fire extinguishers are checked regularly by Campus through annual Inspections and Social Sciences Facilities staff (monthly inspections).

If a fire extinguisher has been used or shows signs of tampering, notify Social Science Division Facilities

Fire Alarm system: sound/strobe lights

​

​

22

Building Evacuation Information

Emergency Assembly Area

​

​

Oakes College Academic Building

- Lawn in front of the building (see next slides)

​

In case of an emergency try to reach the more nearest way to exit the building

​

​

​

23

Emergency Exit Routes

Maps are posted on every floor and in the emergency manual.��All employees must evacuate when notified to do so.��As you evacuate, close but don’t lock doors. Doors that automatically lock are fine to leave locked.��Grab your personal items only if they are at hand.��Use the nearest available doorway/stairway to exit.��Assist others in evacuating only if it will not bring harm to yourself or others.

24

​

Oakes College Academic Building

25

Oakes College Academic

Building

​

1^st Floor

EVACUATION ROUTES

26

EVACUATION ROUTES

Oakes College Academic

Building

​

2^nd Floor

27

EVACUATION ROUTES

Oakes College Academic

Building

​

3^rd Floor

Evacuation Drill

Evacuation drills will be conducted on an annual basis to enable staff to provide individuals with clear information in the event of an emergency, identify areas needing a safety plan, and to improve processes

Most recent evacuation drill (in conjunction with fire department): TBD

Most recent Emergency Action Plan training: TBD

​

28

Locations of Emergency Supplies

Located on: Room 235

​

​

29

SAMPLE

Emergency Staff Assignments--detailed checklists

Whenever possible, people will not have more than one role assignment.

30

Responder Liaisons�(coordinate response at disaster site)

• Put on vest,
• Confirm headcount with Assembly Area Manager
• Receive status reports
• Maintain calm: assure people that we have a plan, campus is prepared, we have priorities.
• Be clear and concise with instructions.
• Assign tasks to people as needed.
• Ask everyone to keep written records with date/times, relay info regularly, check in with Assembly Area Manager before leaving
• Act as the main point of contact for Emergency Responders.
• Have the following info: nature of emergency, location, # of persons trapped, # of persons injured, persons unaccounted for
• After receiving an all-clear notice let staff know to re-enter the buildings.

Assembly Area Managers�(confirm employee whereabouts)

• Put on vest,
• Grab red supply bag
• Using staff roster, confirm presence of employees
• Report missing employees to responder liaison
• Report injuries to responder liaison
• Do not leave assembly area unless absolutely necessary
• Ask departing staff to fill out departure checkout form
• Share information as it becomes available
• Maintain calm
• Make first aid supplies available for minor injuries

Emergency Contact Information

Emergency Contact information roster and other building occupants units are used only in the event of emergency.

Please complete the Emergency Contact form as instructed by your department

​

31

Occupants Roster

Printed copies of the occupants roster with contact informations are included in every red emergency supply bag.

Assembly Area Managers are welcome to print additional copies of rosters to have on hand in the event of emergency.

​

​

32

Campus Emergency Procedures

​

https://oem.ucsc.edu/emergency-preparedness/campus-emergency-procedures/�

Sign up for a training!

https://oem.ucsc.edu/training-opportunities/public-education-and-training/emergency-preparedness-training/

33