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STUDENT EXCEPTION ANNOUNCEMENT TRAINING GUIDE FOR MICHIGAN SCHOOLS

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MI P-EBT 3.0 Reconsideration Training Guide 2021/2022 School Year

The School Survey was Completed, What’s Next?

For any month(s) a school building was reported as:

Primarily Remote – parent or guardian will be sent a notice regarding full benefit amount
Primarily Hybrid – parent or guardian will be sent a notice regarding reduced benefit amount

These months are all set!

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MI P-EBT 3.0 Reconsideration Training Guide 2021/2022 School Year

The School Survey was completed, What’s Next?

For any month(s) a school building was reported as:

Primarily in-person –

No benefits are issued
No notice is sent to the parent from MDHHS
Additional steps are needed

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Additional Steps

MI P-EBT 3.0 Reconsideration Training Guide 2021/2022 School Year

When a school building reported any month as primarily in-person:

MDHHS sends student exception announcement to the primary and secondary contacts

School district contacts will forward to appropriate school building

School building will be responsible for informing parents/guardians

Post once
Use at least two methods

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MI P-EBT 3.0 Reconsideration Training Guide 2021/2022 School Year

Suggested Notification Methods

Website	Post the entire message on the building homepage
Facebook	Share on your Facebook page
Twitter	Post on your Twitter page
Building Newsletters	Send information via your E-newsletter
Parent Notification System	Send an e-mail to all building parents or robocall
Printed postcard/flyer	Distribute to parents
Building Posting	Post on entrance doors

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P-EBT Student Exception Announcement Activities�

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MI P-EBT 3.0 Reconsideration Training Guide 2021/2022 School Year

For months that a school reported primarily in-person, a parent/guardian has the option to request an individual review of their student’s circumstances. This process is called a reconsideration.

Example - Building began the 2021/2022 school year on Sept 7 with fully in-person learning. With news of COVID 19 cases increasing, one student opted to learn fully remote beginning Sept 17:

Building reports primarily in-person modality for September

MDHHS does not issue PEBT benefits

MDHHS sends student exception announcement to districts who reported primarily in-person months

School district forwards announcement to identified school buildings

School buildings will post parent notification in two ways

COVID -19 has impacted nearly every school in our state. It’s understood there may be students in a primarily in-person building who learned under a different modality. Parents or guardians of these students will have the option to request an individual review of their student’s circumstances. This process is called a reconsideration. Here is an example. A building began the 2021/2022 school year on September 7^th with fully in-person learning, but due to COVID cases increasing, one student opted to learn remotely beginning September 16^th.The school building will have reported primarily in-person modality for September, which means MDHHS does not automatically issue P-EBT benefits to this building’s students. The district contacts will receive notice from MDHHS instructing them to forward the information to the identified buildings. These buildings then post the announcement for their parents/guardians using two methods.

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MI P-EBT 3.0 Reconsideration Training Guide 2021/2022 School Year

Sample Student Exception Announcement

Note: Notice is only sent to parent/guardian once for each issuance period. Specific months the student can request reconsideration will be at the bottom of the notice.

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MI P-EBT 3.0 Reconsideration Training Guide 2021/2022 School Year

Guiding parents/guardians

What information will a parent or guardian need from the school?

A parent or guardian will need to provide proof that shows how their student received instruction for the month(s) and number of days on the notice. Schools can fill out section three of the reconsideration form to meet this requirement. If schools elect to provide a separate document, it will need to contain the following information:

Student’s name
The month(s) for which the parent is requesting a reconsideration
The date the student was approved for free or reduced lunches
A statement about how the student received instruction for that month
Name of the school employee filling out the document
The school employee’s title, e-mail, or telephone number
Can be completed by teacher, aide, secretary, counselor

When should a parent or guardian request reconsideration?

If they have a free/reduced lunch student who attended class partially or fully virtual in a month shown on their notice due to a Covid-19 related absence

Where can a parent or guardian find the form for a reconsideration?

The reconsideration form is at www.michigan.gov/pebt

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MI P-EBT 3.0 Reconsideration Training Guide 2021/2022 School Year

Additional Resources

More information can be found at michigan.gov/pebt
The website is frequently updated with new information
Listed there are both parent and school resources, with FAQ documents, worksheets, the reconsideration form, and past training materials

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Still have questions?

School administrators or the designated contact can email us at:

MDHHS-PEBT@michigan.gov

This presentation and other reference materials are available at:

www.michigan.gov/pebt

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MI P-EBT 3.0 Reconsideration Training Guide 2021/2022 School Year