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PROCARIBE+ is UNDP/GEF project -> must comply with UNDP SES requirements

This means PROCARIBE+ must apply UNDP principles, standards and procedures relating to social and environmental safeguards

Objective of UNDP SES is to ensure adverse social and environmental impacts and risks of project activities are identified and assessed early on, in order to appropriately avoid, mitigate, reduce or manage these risks prior/during implementation

Also aims to ensure full and effective participation of stakeholders in project decisions and implementation

It strengthens the social and environmental impact of the project throughout implementation

www.procaribeplus.org

Overview/recap on SES

PROCARIBE+ PBM2. 24-25 June, 2025

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Screen for risks with SESP

Assign risk category

Analyze potential impacts

Develop management measures

Determine applicability of SES Standards

Implement, monitor, report

2. Assessment

3. Management

Moderate

High

Targeted Assess.

Targeted Mngt Measures/

Plans

Low

Substantial

Stakeholder engagement throughout

Scoped

ESIA/SESA

Scoped ESMP/

ESMF and plans

Full

ESIA/SESA

ESMP/

ESMF and plans

1. Screening

Social and environmental risks management process

PROCARIBE+

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Social Environmental Safeguards

Where are we?

PROCARIBE+ Project preparation

PROCARIBE+ project risk screening (SESP)
PROCARIBE+ ESMF
PROCARIBE+ Stakeholder Engagement Plan (SEP)
PROCARIBE+ Gender Action Plan (GAP)

PROCARIBE+ Project Inception

Updated SESP
PROCARIBE+ Safeguard Action Plan
PROCARIBE+ Grievance Redress Mechanism (GRM)

Agreements with co-executing partners

Project level SESPs
Project level Stakeholder engagement activities / lists
Project level gender activities / lists

Pre-2024

2024

Dec 2024

Inception

Develop required E&S assessments or risk management plans
Set up site level GRM arrangements

Implementation

Monitoring and reporting of E&S management plans
Gender activities implementation and reporting.
Stakeholder engagement activities implementation and reporting.
Reporting on GRM

2025

COMPLETED

IMA

MAR Fund

CARSUCRE

SGP

In progress

CARDIQUE Colombia (Gender/Stakeholder))

INVEMAR (Gender)

Cuba (GRM)

Missing: DR (FRZ + MSP)

In Progress

CARSUCRE Colombia

CARDIQUE Colombia

CUBA

TBC if needed

DR?

IMA

MAR Fund

INVEMAR Col.

CARSUCRE Col.

CARDIQUE Col.

Cuba

Dom. Rep.

SGP

All partners with SES Requirements

2026

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Social and Environmental Screening Procedure (SESP) / Gender activities & stakeholders engagement

Project	SESP status and follow up tasks	Gender activities status	Stakeholder mapping status	Grievance Redress Mechanism
IMA	SESP Completed	Completed	Completed	Project GRM set up
MAR Fund	SESP Completed	Completed	Completed	Existing GRM
INVEMAR Colombia (UNESCO)	SESP Completed	Ongoing	Completed	Existing GRM
CARSUCRE Colombia	SESP Completed ESMP in Preparation	Completed	Completed	Existing GRM
CARDIQUE Colombia	SESP Completed ESMP in Preparation	Ongoing	Ongoing	Existing GRM
CUBA	SESP Completed ESMP in Preparation	Completed	Completed	Project GRM to be set up
Dominican Republic (UNESCO + UNEP FRZ)	Not received	Not received	Not received	?
SGP	Completed	Completed	Completed	Existing GRM

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Highlights to date

SESP Completed and GRM identified for most project-level sites!
Gender Integration into site project implementation:

Women's engagement reached up to 46% in MAR Fund socialization workshops (FUNDAECO - FUCSA)

Gender-disaggregated social characterization completed for coastal communities in Cuba

Gender-disaggregated participation data collected in all project meetings and workshops in Trinidad & Tobago (IMA)

90% of Training of Trainers participants are early-career professionals ensuring long-term sustainability (UNEP/CEP)

Stakeholder engagement:

Establishment of the ICZM-MSP Working Group in Trinidad & Tobago to guide national spatial planning efforts and broader local government engagement (IMA).

Stakeholder mapping updated and utilized for socialization with key stakeholders of MAR Fund sites (FUNDAECO, FUCSA).

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Next steps

Fully implement all gender and stakeholder engagement activities!
Specific risk management/mitigation measures outlined in SESP/ESMPs should be implemented.
Report on the progress of gender and stakeholder engagement activities.
Report on the progress of the E&S management plans and GRM.

Remember: No field activities may be implemented without approved safeguard assessments & management plans, a project level GRM [linked with PROCARIBE+ GRM], and the gender and stakeholders formats.

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PROCARIBE+ Grievance Redress Mechanism

PROCARIBE+ Second Meeting of the Project Board ● Virtual Session ● 24-25 June 2025

Protecting and Restoring the Ocean’s natural Capital, building Resilience and supporting region-wide Investments for sustainable Blue socio-Economic development

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PROCARIBE+ Grievance Redress Mechanism

As required by UNDP SES, the PROCARIBE+ project has designed a Grievance Redress Mechanism (GRM).

A GRM is a mechanism that integrates a procedure to receive and facilitate the resolution of grievances (concerns, complaints, conflicts, or grievances) of project-affected parties related to the environmental and social performance of the project in a timely manner.

The PROCARIBE+ GRM will be hosted within the Project Management and Coordination Unit (PMCU).

GRM is available on PROCARIBE+ website

Decision to establish a Project Board GRM Committee at PBM2 to deal with complaints of a complex nature

Composition: Project Board Chair, Co-Chair and Rapporteur, and relevant PROCARIBE+ National Focal Point(s) depending on the grievance submitted.

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PROCARIBE+ GRM and co-executing partners

In addition to the PROCARIBE+ GRM, as site level activities will be implemented by co-executing partners -> will be required to provide stakeholders with a grievance/complaints mechanism or procedure to address grievances or complaints related to the implementation of those activities.

Grievances brought to the PROCARIBE+ GRM which relate to activities under the responsibility of a co-executing partner will first need to go through the partner’s grievance mechanism or procedure, unless the complainant has a valid reason not to use the “site-level” grievance/complaints mechanism or procedure set-up by the co-executing partner.

-> Reasons to address the complaint directly to the PROCARIBE+ GRM could be concerns for safety, fear of retaliation, complaints regarding the co-executing partner, etc.

In addition, the complainant may also use the PROCARIBE+ GRM if no satisfactory resolution of the grievance was found or achieved with the co-executing partner. In those cases, following clear documentation of the procedure followed, the PMCU will review and assess the eligibility of the complaint upon receipt.

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PROCARIBE+ GRM -> How does it work?

How is the grievance submitted?

A Grievance can be transmitted to the GRM by any means available (i.e. by email, letter, phone call, meeting, SMS, webpage etc.), directly or via an intermediary.

The contact details for the GRM are the following:

Contacts for PROCARIBE+ GRM
Project website :	https://www.procaribeplus.org/pages/grievance_redress_mechanism
Email/phone/address of PMCU:	info@procaribe+.org / xx / PROCARIBE+ PMCU, Edificio Chambacu Oficina 405, Cartagena, Colombia
Email/phone of PM :	patrickd@unops.org / (+57) 316 831 50 33
Email/téléphone of UNDP assurance :	Call (costs are incurred by caller) using 001 (917) 207 4285. Skype is an affordable way to place such a call.
UNDP accountability mechanism :	Site : www.undp.org/secu-srm email: stakeholder.response@undp.org; project.concerns@undp.org ; secuhotline@undp.org

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PROCARIBE+ GRM procedure

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Proposed Decisions

21. Recalls Decision rPBM2_D&R of the Second PROCARIBE+ Project Board Meeting and congratulates the Co-Executing Partners on the progress made to date with the implementation of social and environmental safeguards, as presented in document 2606 02-03 ENG - PROCARIBE+ PBM3 Item 13 - Compliance with Social and Environmental Safeguards.pptx, further:

Urges Co-Executing Partners that have not yet finalized the development of the Social and Environmental Safeguards instruments (as presented in slides 4 and 5 of document 2606 02-03 ENG - PROCARIBE+ PBM3 Item 13 - Compliance with Social and Environmental Safeguards.pptx to do so as soon as possible, noting that field activities should not start without being fully compliant with the UNDP SES policy.
Requests relevant participating countries to support Co-Executing Partners with the implementation of the safeguard instruments to ensure full compliance with the UNDP SES framework.

22. Takes note that the Project Grievance Redress Mechanism (GRM) is active and accessible via the PROCARIBE+ Project website; and urges Co-Executing Partners and participating countries to ensure information on the PROCARIBE+ GRM is widely disclosed, and promptly refer any grievances brought to their attention to the PMCU or the Project Board GRM Committee, as per appropriate GRM procedures, to ensure timely resolution.

PROCARIBE+ PBM3. 02-03 June, 2026