Office of Undergraduate Education
The Academic Policy Petition form and detailed information are available for students here: Exception to policy petition | Twin Cities One Stop Student Services.
This guide is intended for academic advisors and includes: A list of petition types managed by the online form; A workflow visual; and, Screenshots of form fields viewed by students
The Academic Policy Petition form is intended to be used for the following petition types:
A final copy of all petition types is saved to Perceptive Content. Staff with a need to view petition forms may request access via the instructions here.
If you have any questions please email oue@umn.edu.
Please communicate technical questions to asrprojectsupport@umn.edu.
Table of Contents
APP Landing page Slide 4
Student form fields Slides 5-24
Student information Slides 5-6
Petition type selection Slide 7
CLA only: Advising office selection Slide 8
Petition type-specific form fields Slides 9-22
�Personal statement/support documentation Slide 24
Submission page Slide 25
Confirmation screen Slide 26
Academic Policy Petition Workflow
Student completes & submits form
College/Program Scholastic Committee Review
What is the petition type
One Stop Student Services Processing
OTR Processing
Faculty Review
DUGS/Program Director/Other Review
College Processing
IF petition is for:
IF petition is for:
IF petition is for:
IF petition is for:
IF petition is for:
IF petition is for:
What is the petition type
IF PETITION IS APPROVED
Academic Policy Petition - Routing Mapping
Created by ASR-IT - Project & Work Facilitation | asrprojectsupport@umn.edu
APP Instructions
STUDENT FORM:
APP Student Information
APP Program Selection
APP Petition Types
Petition type options will vary depending on the student’s program selected. The following options may display:
If Other is selected the following displays
CLA selection will ONLY display if a CLA program/plan is selected by the student.
Term selection option will vary depending on the Petition Type - Some options will only display current and past terms, some will display current and 1 future term, and some will show 1 future term along with current term and past terms
If Petition Type = Add a course(s) after the deadline
Depending on how many courses the student is adding (1-5) the following questions will be repeated for each of those courses.
Add course information
Instructor look up
When instructor’s internet ID is entered and “Lookup” clicked, the following will display.
The email field is editable if needed, if there is a suppression on the instructor’s account and email does not automatically display. Student’s should verify the internet ID is correct by asking the instructor, checking communications with instructor, or checking the university directory, before manually entering an email address.
Change course level after the deadline
If Petition Type = Change course level after the deadline
Course to be added or swapped
See Instructor Lookup field screenshot on Slide 11
If Petition Type = Change grade basis of a class after the deadline
If Petition Type = Change variable credit value after the deadline
See Instructor Lookup field screenshot on Slide 11
If Petition Type = Increase credit limit
If Petition Type = Program requirement substitution/modification
If the substitution/modification is not for the selected program, they have the ability to enter in the minor in order to help the Scholastic committee to forward the department approval.
If Petition Type = Swap a class section or course after the deadline
Class swap to
See Instructor Lookup field screenshot on Slide 11
If Petition Type = Third attempt of a course
If Petition Type = Withdraw from a course(s) after the deadline (current or past term)
If student selects “withdraw from all classes for selected term” they will not need to complete any further information. If they want to withdraw from select classes, they must indicate the number of classes for withdrawal (1-5) then complete the following questions. These questions will be repeated for the number of courses indicated.
Class withdraw information
If Petition Type = Other
Student personal statement
Students have the option to type in their personal statement or upload it as a separate document. Depending on option selected - one of the following will display:
Support documentation
Student agreement to terms
Confirmation Screen: will display after submission.
College name and contact will display dependent upon program/plan selected.