1

Monthly Meeting

Best Practices

2

Prior to the Meeting

• Review and distribute materials ahead of the meeting so membership has an opportunity to go through them – preferably use PDF so rendition on phones is consistent
• Be sure to customize/modify the last slide to add local announcements etc.
• Assign tasks proactively (a week ahead of the meeting)
• Tilawat
• Group discussion etc.

Plan for most or all of these members to be at hand for assistance

3

During the Meeting

• Start on time and end on time
• Keep a time check through the meeting
• Introduce new members
• Manage the discussion
• Normally Zaim should lead but this task can be delegated
• Create a safe environment
• Establish ground rules
• Facilitate with respect and encourage others to show respect
• Guide members to listen actively
• Be a coach and aske everyone to engage and speak
• Set an environment which welcomes contributions
• Clearly explain where the materials are coming from

4

During the Meeting

• Remove language barriers
• Ask that members address the head of the meeting
• Discourage domination of discussion
• Timebox conversations
• Discourage cell phone usage
• Avoid derailing and stick to the topic
• If disagreements arise, address them with respect
• Guide the attendees to work on the same goal
• Keep the direction of the meeting toward positivity
• Periodically summarize longer discussions

5

After the Meeting

• Assign action items as necessary
• Encourage feedback for improvement
• Conclude with dua
• Call members who could not attend to ask about their well-being

Be mindful of all of these personality types in your majalis

and handle with care