Syracuse Procurement Transformation: Year 2
Procurement Transformation Program
Mission: Make procurement more efficient and strategic to deliver better results to residents of Syracuse, and promote equitable economic development for our diverse business community.
Efficient Workstream
- Improve & streamline processes (RFP & Construction Bid)
- Improve forms & templates
- Develop and launch procurement manual
- Train department staff
- (Bonus) Launch Office Hours/Dept. Staff Onboarding-Offboarding Plans/Community of Practice
Equitable Workstream
- Standardize and digitize compliance processes
- Develop strategic plan for equitable procurement
- Build equity into procurement and planning process
- Trial proactive equity outreach strategies for 2-4 priority procurements
Strategic Workstream
- Develop and publish citywide Procurement Forecast
- Analyze five-year departmental purchase history
- Standardize technology purchase process
Results-Driven Workstream
- Finalize RFP Sprint: RDC coaching curriculum
- Apply RDC to 2-3 high-priority contracts
- Train staff/develop RDC resources
- (Bonus) Develop contract management support/tools + trainings for staff
Additional work
- Stakeholder engagement (Steering Committee, Mayoral updates)
- Build momentum (Comms; Press Releases; API Blogs)
- Manage Partner Relationships (Bloomberg Philanthropies reporting and budget; BCPI; USDR)
eProcurement Project
- Identify and implement eProcurement solution(s)
- Digitize procurement manual
Dashboard Project
- Develop and launch public-facing procurement dashboard (Phase I data)
- Train staff re: data input and maintenance
County Collaboration Project
- Analysis of existing strategy
- Renew Inter-Municipal Agreement
- Establish contract management practices