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Revisiting Fall 2020:

Hybrid Model Implementation Plan

D114 Community Update

September 28, 2020

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Safety

Learning

Communication

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Here’s What...Is Required by ISBE/IDPH

“The minimum public health requirements that all public and nonpublic schools must meet as they create local reopening plans in Phase 4 are to:

Require use of appropriate personal protective equipment (PPE), including face coverings;
Prohibit more than 50 individuals from gathering in one space;
Maintain 6 ft. social distancing at all times;
Require that schools conduct symptom screenings and temperature checks or require that individuals self-certify that they are free of symptoms before entering school buildings, including wearing complete PPE when conducting symptom follow up assessments; and
Require an increase in schoolwide cleaning and disinfection.”

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Here’s What...Are Recommendations by ISBE

Provide as much face-to-face (synchronous) instruction as possible, including a recommended 2.5 hours of synchronous instruction daily, based on students’ developmental levels (7/23/20 ISBE Guidance Doc).
Ensure that students identified with IEPs, with 504 plans, or as ELs get additional time/support/access to in-person learning.
Consider more in-person learning for younger students if possible.
5 clock hours of student engagement required daily.
Daily attendance and engagement of students is expected regardless of learning mode.
Grades will be issued based on performance.
Be ready at all times to pivot to another instructional learning model.

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Here’s What...Is Currently Happening

All ISBE, LCHD, IDPH, and CDC guidelines in place.
PreK and Self-Contained Special Education students are able to attend in-person 4 days/week if families choose.
Select IEP-entitled students attend in-person on Wednesdays.
Students/families invited in on as-needed basis for assessments/screenings and direct support.
All students not listed above are completing full remote learning with all parameters in place.
Staff report onsite at least 2 days per week unless they meet qualifying medical/childcare criteria. If working remotely, professional expectations are in place.

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Celebrations and Challenges So Far

Celebrations	Challenges
THE STUDENTS! Remote and onsite! Attendance Communication at all levels Staff collaboration and engagement Schedule that feels more like a “real” school day compared to spring Specials/Exploratories/Wellness teachers have daily access to students All students having a District-provided device Family engagement--parents, grandparents, siblings, sitters, caregivers Instructional Coaches providing support and resources Clever as single source login tool Technology support from David and Mike New literacy program coming K-2 Materials and meals getting to all families Community Team Building daily with all students	Connectivity/technology Struggling students (academics, engagement) Fostering student independence Access to students struggling in the moment Students “turning in” work in Google Classroom or returning paper copies Managing student behavior (accessing off-task sites, respecting student privacy) Collecting accurate benchmark assessment data when students are remote (iReady, MAP) TIME Balancing live and remote lessons within our self-contained Special Education classrooms Providing related services for entitled students (in person, remote, scheduling) Learning curve for everyone!

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What’s “Tight” in Planning for Re-Opening?

We will launch the Hybrid model developed this summer and approved by the Board of Education, with the exception of K using AM/PM model.
Our goal is to get as many kids on site for learning as is safely possible for them and for our staff . All safety parameters will be kept in place and closely monitored including student cohorting. We will use the dashboard metrics to review our position.
We must ask families for their preference--they must be allowed to choose remote until IL enters Phase 5.
Staff will be onsite at least 4 days per week, unless unable to do so.
This may lead to some schedule/teacher changes as we re-build based on in-person and remote requests, but we will limit this to the extent possible.
We will remain ready to pivot to full remote at all times and ready to move to full in-person when data or guidance.

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What’s “Tight” in Planning for Re-Opening?

Instruction will continue--Monday/Tuesday will not be repeated Thursday/Friday.
Instruction may be live, pre-recorded, or streamed to school from teachers’ homes.
Families will be asked to commit to remote or in-person for the duration of the hybrid period. In-person can shift to remote, but any shifts from remote to in-person will be based on space and determined by D114.
In-person families will be encouraged to drive their children if at all possible to reduce the number of students riding buses--safety, contact tracing,and capacity concerns.
Meals and materials will be available for ALL students, no matter what model is chosen/assigned.

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Required vs. Procedural Protocols

COVID metrics
6ft social distancing
Masks on at all times
IDPH decision making processes for quarantine/isolation-12% of staff, 18% of onsite students
Self-certification and temperature taking processes
Bus capacity
Cleaning/sanitizing protocols
Contact tracing
No more than 50 in a space
Required PPE

Student cohorting/scheduling
Air quality
Protective barriers
Staffing
Rentals
Testing kits
Flooring patterns (social distancing during movement)
Meals (how to continue distribution)
Teacher/student transitions

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https://covid19response-lakecountyil.hub.arcgis.com/pages/schools-dashboard

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Lake County School Decision Dashboard

Will be updated and shared weekly in Monday Memo/Weekly Family Update.

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Reopening

Timeline

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What makes it really tricky...

When you’re in the Remote rotation (full remote or in-person during remote time) it really looks like this:

Monday and Tuesday	Thursday and Friday
Full time remote students	Full time remote students
AND	AND
Thursday and Friday in-person students	Monday and Tuesday in-person students

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Considerations in Decision-Making

In-Person--it won’t be “normal” school...	Full Remote
2 days in-person, 3 days remote	Maintain current routines
No more than 11-12 per room. Students remain in a cohort in a given room. Teachers rotate rooms. This includes specials/exploratories and PE (if we can’t go outside). In-person assignments will be prioritized if more want it than we can fit.	No in-person access to staff or peers.
6 ft distance at all times. Masks on inside at all times. Mask breaks scheduled with assigned locations. Self-certification processes in place and temperature checks at all entry points.	Likely will not have room for all those who request in-person.
Can only last as long as numbers indicate. May have to shift back to full remote at any point.	Continue to rely on family supervision all 5 days per week.
May be assigned to different teacher(s) once full family input is gathered. We’ll try to preserve classes and assignments as much as we can.

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What Happens When...

A teacher or student presents with a new potential COVID symptom?	There is a positive COVID diagnosis?	There are multiple COVID diagnoses?
They are immediately sent home. All family members are also sent home. The classroom(s) is/are closed and instruction moved to a new space(s). The room(s) is/are sanitized 24 hours after closing. Classrooms can then be reopened. The student/staff member is asked to quarantine for 14 days. The same is true for family members. If an alternative diagnosis is presented, I review the doctor’s guidance and recommendations. If a COVID test is taken, we wait for the results and review the outcome and recommendations.	The student/staff member is not permitted on site and is asked to follow their doctor’s guidance. All family members are also sent home. The classroom(s) is/are closed and instruction moved to a new space(s). I immediately contact the Lake County Health Department and follow their guidance. The initiate contact tracing. The room(s) is/are sanitized 24 hours after closing. Classrooms can then be reopened. Student/staff cannot return until cleared by a doctor to do so.	The student/staff member is not permitted on site and is asked to follow their doctor’s guidance. The classroom(s) is/are closed and instruction moved to a new space(s). I immediately contact the Lake County Health Department and follow their guidance. They initiate contact tracing. The room(s) is/are sanitized 24 hours after closing. Classrooms can then be reopened if cleared to do so by the Lake County Health Department. Student/staff cannot return until cleared by a doctor to do so and Lake County Health Department must also clear reopening.

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So What Are We Asking You to Decide?

PreK families and families of students already attending 4 days per week	Nothing--you are all set and do not need to complete a survey
Kindergarten families *Total Kindergarten enrollment is at 64, so we have added a section of Kindergarten to launch the Hybrid model.	-We prefer in-person 4 days per week in the AM -We prefer in-person 4 days per week in the PM -We will stay full remote
1st Grade - 8th Grade	-We would like to be in-person for 2 days per week in the Hybrid model -We will stay full remote
Surveys will be sent out Tuesday, September 29 by email. There will be one survey PER STUDENT. This will give us data for each child. Surveys must be completed by noon on Monday, October 5. Any student with no survey data entered will stay full remote.

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Next Steps

Tomorrow--surveys sent to all families, one per student. So, if you have multiple children, you will be asked to complete a survey for each child.
Between now and 10/19--strong collaboration, communication, and tons of support to launch the Hybrid model.
Implement each step of timeline if at all possible.
Continued collaboration and support--WE CAN DO THIS!

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Questions

Review the Fast Facts document attached to this morning’s email. I’ll link it each day in the Daily Announcements--this will be where we’ll keep the most current information so our families have it at all times.
District, COVID, transportation, and survey questions

Contact Heather Friziellie (heather.friziellie@foxlake114.org or 847-973-4028)

Building specific schedule and detail questions:

LOTUS--contact Matt Peters (matt.peters@foxlake114.org or 847-973-4100)
STANTON-contact Jeff Sefcik (jeff.sefcik@foxlake114.org or 847-973-4200)